Fields with a drop-down arrow on the right are designed so that you can easily access data bases related to that field. Click on the arrow or press F6 to drop down the Lookup box.

To navigate the data shown in the Lookup box, use your mouse, the Up and Down arrows, or the Page Up and Page Down keys.

Helps Accessed From the F6 Lookup Screen

Tools Help (Lookup Screen)

Alt+A—On many Lookup screens you have the option to Add a new record (customer, item, vendor, G/L # and so on) by using Alt+A. You will be taken to the screen where that kind of record is created to enter the necessary data.

One example of this may be when you go to make up an Invoice for a customer. You bring up a new invoice and prepare to enter the customer’s name. You press F6 for a lookup of all customer’s names in the system. Upon searching you discover this customer has no records in your system. So you press Alt+A while still on the Lookup screen. The program dumps you into the Customer screen to set up a new record. As soon as you save the new customer record, the program returns to the Invoices screen with the new customer added.

Ctrl+P—Prints the information accessed on the Lookup screen. You are given the message "Print All Records. Use Alt+M to Mark Beginning. Enter Device P, 0—9, W, D." Ignore most of that and simply choose P or enter the printer # to print the entire list.

To print a partial list, follow these steps:

· Place the cursor where you want the printing to begin and press Alt+M.

· Place the cursor where you want the printing to end and press Ctrl+P.

· Enter P or the printer # to print the partial list.

Other Print Options

MyPrinter= Print to your personal printer. (Must be set up for printing from ABC Accounting.)

Browser=Print this information to my local browser so that I can view it in another window.

A less commonly used option:

W=Print to ABC Accounting’s Text Editor

•  PRINTING TO THE WORD PROCESSOR—If you select W to print to the Word Processor screen, a message appears at the bottom of the screen, "Enter Word Processor File Code, or Enter to Abort." Enter the code you want this report to appear under in the Word Processor screen. When you press Enter, the computer asks for confirmation. Press Y. NOTE: If you use the same code you had chosen for a previous report, the computer WILL OVERWRITE IT.

To see the report that the computer printed to the Word Processor screen, press F10 and then W. If the report is not on the screen, type the code you had selected and press Enter. The computer uses as many Word Processor records as needed to print the whole report. Each record will have the selected code followed by a number, starting with 001. This option allows you to view your report on the screen and make any changes to it as you desire. If you want to print it, you can do so with the Ctrl+P command.

Find Field in the Lookup Box

There is a Find box located on the upper right of the Lookup screen, allowing you to search for information in any of the fields displayed on the Lookup screen.

For example, the F6 Lookup for Customers includes information from the Code, Name, Address, and Phone fields. You are looking for a Customer, but you can only remember the name of the road he lives on. Rather than scrolling up and down through all the records listed:

1. Go to the Find field.

2. Type in the name of the road.

3. As you type, records are sorted and filtered.

4. When you see the record you are looking for, click on it.

5. If the information you entered is common to many records, think of some other bit of information, press the space bar after the street name or whatever you just entered, and start typing in further info. The records continue to be filtered by this additional criteria.

NOTE: The Find function looks for exact matches. If the phone number sought for is 827-7781, a search using 777 will not find the number, but a search using 7-77 would find it. If the phone number is (717) 277-7222, you will not find it by typing 717-277-7222.