CHECKBOOK BALANCING SCREEN EDIT FUNCTIONS
CHECKBOOK BALANCING SCREEN FILE FUNCTIONS
CHECKBOOK BALANCING SCREEN LOAD FUNCTIONS
CHECKBOOK BALANCING SCREEN TOOLS FUNCTIONS
If the Checkbook is Out of Balance
Checkbook Balancing - How to Do It
Checkbook Balancing - How to Do It
New record <Ctrl N> Fields in Top of Screen <ALT E> Print balance rep. <Ctrl P> Specified Check Number <ALT J> close lookup <F5> close all lookups<Shift F5> <TOOLS Help . . .> open lookup <F6> 3 Ways to Display Checks<ALT D> alternate lookup <Shift F6> Return a Group of Checks<ALT R> save record <F9> Mark Check as Transfer <ALT T> delete record <Shift F9> Unmark a Check <ALT U> selection screen <F10> go to menu bar <Shift F10> <Load Help . . .> Exit one level <Esc> previous record <F7> exit ABC <Alt-F4> next record <F8>
CHECKBOOK BALANCING SCREEN EDIT FUNCTIONS
<Ctrl Z> Undo present changes to line cursor is on.
<Alt E>--Use <Alt J>--When you press <Alt J> in the bottom part of the
screen, you are told to enter a check # to jump to. Type
the check # that you want displayed and press
CHECKBOOK BALANCING SCREEN FILE FUNCTIONS
<Ctrl N> Clear the screen and load the next available
reference number. This does not save or unsave any record.
<F5> exit lookup <Shift F5> close all lookups
<F6> open lookup <Shift F6> alterate lookup
<F9> save record <Shift F9> delete record
<F10> selection screen <Shift F10> go to menu bar
<Esc> Exit one level <Alt-F4> exit ABC
CHECKBOOK BALANCING SCREEN LOAD FUNCTIONS
<Shift F7> When the cursor is on an indexed field, press
<Shift F8> When the cursor is on an indexed field, press
CHECKBOOK BALANCING SCREEN TOOLS FUNCTIONS
<Alt R>--If you wish to mark a consecutive group of
checks, press
<Alt T>--Use <Alt T> to mark an entry without adding it to
the Returned column. This is used for Transfers and other
entries that are not listed on the Bank Statement.
<Alt U>--If you happen to mark an entry that you didn't
mean to, you can unmark it with <F4> Start macro from the line the cursor is on. Press
<Shift F4> Record Macro. Press <Shift F3> calculator. Use / to divide and * to multiply.
Use ) to clear and ( for off. Use = or
Checks/Debits <(>
When you have done this and press
Deposits/Credits <(>
Bank Statement Date <(>
When you do Checkbook Balancing for the first
time, at the bottom of the screen the computer
asks you for the Prior Month Bank Balance. Enter
last month's Ending Balance or this month's
Beginning Balance.
Ledger Number <(>
If the Checkbook is Out of Balance
At the end of that report, the computer compares the
computer checkbook balance to the Bank Statement balance
making adjustment for outstanding checks and deposits and
bank transactions entered after the end of the month. If
the adjusted bank balance does not agree with the computer
balance, the computer checkbook is out of balance.
Possible causes for the checkbook to be out of balance:
1. If you have payroll and Report # 4-39, Payroll
Category & Posting Report, was not run after the last
payroll checks were calculated. TO CORRECT this, run
Report # 4-39 for the month in which the checkbook is
out of balance.
2. If an item from the Bank Statement was missed when
the Deposits/Credits and Checks/Debits fields were
entered. TO CORRECT this, double check the Beginning
and Ending Bank Balance figures in the top left corner
of the Checkbook Balancing screen to make sure that
they agree with the Bank Statement. Correct the
Deposits/Credits and Checks/Debits fields as
necessary.
3. Information has been changed in a prior month.
Compare the Checkbook Balance Reports from prior
months to what the computer currently says for that
month. Set the banks statement date to the date of the
prior month you want to compare, run the Alt P report
to the screen, and compare the figures to the printout
from the prior month.
Checkbook Balancing - How to Do It
Enter the Ledger number and Bank Statement Date. The
computer sets the date to the last day of the month.
When you do Checkbook Balancing for the first time, at the
bottom of the screen the computer asks you for the Prior
Month Bank Balance. Enter last month's Ending Balance or
this month's Beginning Balance.
Copying from the Bank Statement, enter the total Deposits
or Credits. Include Interest earned. Enter total Checks or
Debits. Be sure to include service charges.
When you press
Checkbook Balancing - How to Do It
Enter the Ledger number and Bank Statement Date. The
computer sets the date to the last day of the month.
When you do Checkbook Balancing for the first time, at the
bottom of the screen the computer asks you for the Prior
Month Bank Balance. Enter last month's Ending Balance or
this month's Beginning Balance.
Copying from the Bank Statement, enter the total Deposits
or Credits. Be sure to include Interest earned. Enter
total Checks or Debits. Be sure to include service
charges.
When you press Compare the computer checks and deposits with the Bank
Statement checks and deposits. When you find an entry on
the computer screen which matches an entry on the Bank
Statement, place that entry between the asterisks, using
the When you have marked all the checks and deposits for the
month, the Amt to Enter column (in the top part of the
screen) should be blank and the Returned column amounts
should equal the Bank column amounts.
If you want to unmark a check or deposit, press When you are done with the month's checks, press Alt+P,
using S for Screen or P to Print. Check the list for old
entries, which may be a check that has been lost or
something entered into the computer mistakenly. Check for
the message "Computer is in Balance." This means that the
computer balance agrees with the bank statement balance.
Print a copy of the Checkbook Balance Report (using
<Ctrl P>--(Use <Ctrl P> only when your cursor is in the
bottom part of the screen). Print a report, either to the
screen or to the printer, showing the outstanding checks
and deposits. Also tells whether computer is in balance.
<F7> previous record <F8> next record
<Alt D>--(Use <Alt D> only when your cursor is in the
bottom part of the screen.) When you press <Alt D>, you
are given 3 choices. If you want All checks and deposits
to be displayed, press A. If you want only the Outstanding
entries to be displayed, press O. To list the entries
marked Returned in the current month and the outstanding
entries, press R.
Enter the amount of checks and other debits, such
as bank service charges, for this period, as shown
on the bank statement.
Enter the amount of deposits and and other credits
for this period, as shown on the bank statement.
Be sure to include any interest if it is listed
separately.
Enter the date from your bank statement which
shows what date the statement was made. When you
press
Enter the number of the ledger that has
the checks you wish to balance. The
ledgers are set up on the # Screen and may
be any number from 3 to 7.
After the checks and deposits have been returned, you
should run the Checkbook Balance Report by pressing
The Checkbook Balancing Screen is accessed from the
Selection Screen,
The Checkbook Balancing Screen is accessed from the
Selection Screen,