* - Startup Screen

START UP SCREEN FILE HELP

START UP SCREEN TOOLS HELP

ABC Program Date (*)

Startup Screen Error Messages

System Time (*)

Introduction - About the Program

Super Accounting Software

Integrated Image Data

"Hands-on" Training

Live-Time Modem & Phone Support

Custom Logos on Laser Invoices, Workorders, Statements

Custom Configured Hardware

Automated Price List Updates

Multiple Work Stations

Data Security

Guaranteed Service Contracts

ABC Service Contract

Multiple Sales Tax (*)

End of Month Procedures

GENERAL LEDGER SETUP - Entering Account Balances (*)

Macro Screen (*)

Electronic Imaging (*)

Message Screen - Use of (*)

Laser Printer Compatibility (*)

Macro Setup (*)

Windows 95, Windows 3.1, and OS/2 Compatibility (*)

Encryption - Word Processor Records (*)

New Company Setup (*)

Procedures for Entry & Editing - Loading a Record (*)

Procedures for Entry & Editing - Saving a Record (*)

Procedures for Entry & Editing - Deleting a Record (*)

Procedures for Entry & Editing - Keyboard Functions (*)

Procedures for Entry & Editing - Entering Dates (*)

Procedures for Entry & Editing - Global Functions (*)

Printing a Report (*)

Version 5 Features (*)

Version 6 Features (*)

Version 7 Features (*)

Version 8 Features (*)

Exporting Data (*)

Check Lineup

STARTUP SCREEN (*) INFORMATION <Tools Help . . .> <QUESTIONS about . . .> showGo-to location<Ctrl G> apdx A-file codes & field #'s<A> Journals <Ctrl J><Ctrl K> Bank Balance adjustment <B> dial Telephone <Ctrl T> appendix B - Code order <C> undo changes <Ctrl Z> about ABC accounting software<D> enter Password <Alt P> End of month procedures <E> run macro <F4> G/l setup-enter account bal. <G> make new macro <Shift F4> setting up Macros <M> enter calculator<Shift F3> windows & Os/2 compatibility <O> Setting up a new company <S> <File Help . . .> procedures for enTry, editing<T> selection screen <F10> Printing reports <P> go to menu bar <Shift F10> error messages <X> exit ABC <Alt-F4> exporting to dos file <Y> bits & pieces, odds & ends <Z> Field Help (Information) <I>

START UP SCREEN FILE HELP
<Ctrl N> Clear the screen, without saving or unsaving the current record, and set the reference number to the next available number.

<F5> exit lookup <Shift F5> close all lookups

<F6> open lookup <Shift F6> alterate lookup

<F9> save recrod <Shift F9> delete record

<F10> selection screen <Shift F10> go to menu bar

<Esc> Exit one level <Alt-F4> exit ABC

version 5 features <5> version 6 features <6> version 7 features <7> version 8 features <8> appendix A - file codes & field #'s <A> Bank Balance adjustment <B> appendix B - Code order <C> about ABC accounting software <D> End of month procedures <E> G/l setup-enter account balances <G> setting up Macros <M> Windows 95, Window 3,1, and Os/2 compatibility<O> Setting up a new company <S> procedures for enTry & editing <T> Printing reports <P> error messages <X> exporting to dos file <Y> bits & pieces, odds & ends <Z>

STARTUP SCREEN (*) INFORMATION ========== You can change the DOS and ABC Program time and date on the Startup Screen. Press when your cursor is on the date field for an explanation of date changes.

If you don't want to change the system time or date, pressing the key will take you directly to the next screen, the Selection Screen.

If you use a password to restrict access to certain screens, enter the password on this screen, by pressing +P, typing the password and pressing .

More information about the basics of ABC accounting is available at your fingertips. Press and then Q for Questions and D for About ABC.

START UP SCREEN TOOLS HELP
<Ctrl G> You will receive a message telling you what entry location and field number your cursor is at. Type in the number of the entry location you want your cursor to be moved to and press enter, and your cursor will be moved to that location.

<Ctrl J> or <Ctrl K> This gives you two notepads to keep on file anything that you want to remember about this purchase order. files it with the date and time, only with the date. To see what is on file, press or . When you are done, press .

<Ctrl T> Dial Telephone. For detailed help, press <T>.

<Ctrl Z> Undo present changes to the line the cursor is on.

<Alt C> This will change to different directories allowing terminals to share data for more than a single company or business. This is programmed specially for each application.

<Alt P> If you use a password to restrict access to certain screens, enter the password on this screen, by pressing , typing the password and pressing .

<F4> Start macro from the line the cursor is on. Press and the macro name.

<Shift F4> Record Macro. Press to begin recording. Then enter the macro keystrokes. Press to end the macro. Press <M> for more information.

<Shift F3> calculator. Use + to add and total and - to subtract. Use / to divide and * to multiply. Use ) to clear and ( for off. Use = or for equals.

ABC Program Date (*)
You can change the DOS and ABC Program time and date on the Startup Screen. When you change the date, the computer asks you to confirm your choice.

If you press "Y" for Yes, the computer then asks if it is a temporary date change. A temporary date change is when you set the date to something other than the actual calendar date. If you press "Y" for a temporary date change, the ABC Program date will be changed but not the Computer date. The next time you access the Startup Screen, the computer sets the ABC Program date to the Computer date automatically.

If you answer with "N", that it is NOT a temporary date change, the computer sets the Computer and ABC Program date.

If the date you enter is in a different month from the date previously entered, the computer will ask for a password. Entering PASS will allow you to continue, unless some other password has been set up.

Do not skip months or you may cause some discrepancies in your data.

Startup Screen Error Messages
1. "Directory is '--'% full."

2. "Warning: Only '--' data blocks left."

If you receive one of these messages, your data file is nearly full. You may keep entering data, but should schedule an appointment with your dealer to increase disk space.

3. "Warning: No data blocks left." If you receive this message, your data file is FULL. You SHOULD NOT enter any additional data until your dealer increases disk space. Call your dealer IMMEDIATELY.

4. "Directory end-of-data marker not at end-of-data pointer."

If you receive this message, call your dealer IMMEDIATELY.

System Time (*)
Enter the current time. This does not affect the system's operation, but it is only for your information. Most computers have a timeclock and batteries installed which keep the time and date current even when your computer is turned off.

The computer uses this time and the date to print Run Date and Time at the top of your reports for your information.

Introduction - About the Program
Congratulations on your purchase of an Advanced Business Computers software product! ABC Accounting 9.0 is a high-performance, easy- to-use, integrated accounting package for the 386, 486, and Pentium computer systems.

The high performance of this package is due not only to the power of your computer, but also to the clean, efficient design of the program. In fact, its performance equals or exceeds that of more expensive packages. For example, switching between entry screens within the program is practically instantaneous.

This package is easy to use. The program automatically performs mundane tasks like posting and rolling. Posting involves processing entered transactions and updating all related records; for example, adding an invoice amount to a customer balance. Rolling is maintaining information which is categorized by date; for example, moving month-to-date sales into prior sales.

Consistency in the use of keyboard functions throughtout the program also eases the learning curve.

Introduction - Getting Into the Program

To start the computer, do the following steps.

1. Turn on the monitor.

2. Turn on the computer. (It's ideal if you have a single switch that turns them both on at once.)

After a few seconds, one of three things should happen. You will see a DOS prompt which looks like this: C:\>, or your system menu will appear or the ABC Accounting Startup screen which contains the system time and date will appear.

If the DOS prompt or your system menu appears, follow the instructions your dealer gave you to get into the program. Usually this is to type 1 and press .

If the ABC Accounting Startup screen appears, you are in the program.

ADVANCED BUSINESS COMPUTERS 88 Greble Road Jonestown PA 17038 (717)865-4089 Fax (717)865-6239

Advanced Business Computers presents to the Outdoor Power Equipment Dealers, a "Turn-Key" business solution to meet their present and future needs.

What makes the ABC package a Special Deal?

- Super accounting software! - Seamless Integration of popular Image Data Software! - Importing Image data from paper manuals! - "Hands-on" Training Seminars! - "Live-time" Dual Modem and Phone Support! - Custom Logos on Laser Work Orders, Invoices and Statements!

- Automated Price List Updates! - Custom Configured Hardware for Optimum Performance! - Multiple Work Stations! - Data Security! - Service Contracts!

Following is more detailed information on the features just listed:

Super Accounting Software
ABC has developed an outstanding accounting package which includes the following features:

                Parts Lookup                   Accounts Payable
                Work Orders                    General Ledger
                Invoicing                      Service History
                Accounts Receivable            Sales History
                Inventory Control              Purchase History
                Serial Numbers                 Payroll
                Purchase Orders

Integrated Image Data
You can now have various imaging systems seamlessly meshed into one package. No more switching from one screen to another to do parts lookup and then back to make out a workorder or invoice. (Sorry about those fiche machines, they're obsolete.) Do it all on ONE station, or on ANY station in a multi-user system; at the sales counter, in the parts room, or back in the repair shop.

If the manufacturer does not have their product images available on disk, the images can be scanned into your software from paper manuals. (Permission from the manufacturer must be obtained.) There is a charge for this service.

"Hands-on" Training
The first session will be on Company Setup, Parts Lookup and Basic Accounts Receivable; entering customers, making Work Orders and Invoices and tracking customer accounts. The goal of the first seminar is to get you up and running, able to enter all your day-by-day Accounts Receivable transactions.

The second session teaches Accounts Payable, Ordering Inventory and Inventory Control. Other sessions will teach other aspects of ABC Accounting, such as Payroll, General Ledger, Report Generation, Word Processing and Spreadsheets.

Live-Time Modem & Phone Support
ABC offers a high level of active modem & phone support. We can see what you're doing, you can see what we're doing, right on your screen.

Custom Logos on Laser Invoices, Workorders, Statements
ABC offers Custom Logos. We can customize the layout of your invoices, workorders, and statements with a Logo created especially for your business. Other details on your print-outs can be customized, as well, to give you the "look" that you want for your company. (Custom Logos are available with Laser printers that support the following drivers; HP LaserJet IIP, HP Laser Jet III, Okidata OL400 & 400e, Okidata OL-1200, Okipage 16n, and Okipage 18.

Custom Configured Hardware
Our technicians have tested many hardware configurations in order to supply you with equipment that will do the job efficiently and reliably. Our minimum recommended multi-user system consists of the following:

1. One Pentium 120 as the System Base with 16 MB RAM, 2 GB Hard Drive, 14" Acer SVGA Monitor, Mouse, Keyboard, 28.8 US Robotics Modem, 10-Base T Ethernet Adapter, Colorado T1000 Tape Backup, Cash Drawer and 8X CD-Rom Drive.

2. One Pentium 120 with 16 MB RAM, 2 GB Hard Drive, 14" Acer SVGA Monitor, Mouse, Keyboard and 10-BaseT Ethernet Adapter (used as System Base Backup and Workstation).

3. One Okidata OL-1200 LED Page Printer (12 pages per minute).

4. Additional workstations as needed, each one consisting of a Pentium 120 with 16 MB RAM, 14" Acer SVGA Monitor, Mouse, Keyboard and 10-BaseT Ethernet Adapter.

NOTE: Existing computers can often be used as terminals, for data images the minimum is a 386 with VGA capability and a 10-BaseT Ethernet Adapter. Pre-386 PC's can be used where data imaging is not necessary. The serial port will be used for connection with the system.

5. Additional printers as needed, either the Okidata OL-1200 LED Page Printer, the Okidata OL-400 LED Page Printer (4 pages per minute), or the Okidata 320 Turbo 9-pin Dot Matrix Printer (up to 410 characters per second).

NOTE: Other printers can often be incorporated in the system.

Automated Price List Updates
If the manufacturer provides price updates on floppy disks, we can prepare that data for input into your computer. There are a number of things that you can specify such as Item Prefix, Description Update, List Price Adder, Cost Calculation, List Price Calculation, Minimum Markup, etc. There is a charge for this service.

Multiple Work Stations
ABC Accounting can be run on dozens of workstations at once. Usually existing equipment can be utilized as workstations when upgrading to ABC Accounting. It is important that the base computer have sufficient speed and capacity to run a mult-user system.

A workstation must be at least a 386 machine, in order to display parts images. If you don't need to display parts images on some of your workstations, a 286 computer or even an 8086 or 8088 could serve as a workstation. How's that for efficient recycling?

Data Security
Every ABC multi-user system, with a workstation configured similarly to the base, is setup so that the workstation could be used as the base, in case of problems with the base computer.

Another available service, enhancing Data Security, is Data Backup Verification. This means that, for a small charge, we can periodically test your data backups for you, to make sure that your backup system is working properly. Backing up your data on a timely basis is rule number 1 for successful computing. But, if your backup data is garbage, you'll likely get a rude surprise sometime, and it won't be funny!

Guaranteed Service Contracts
All standard equipment sold by Advanced Business Computers, comes with a one-year replacement warranty. This means that if an equipment problem surfaces that can't be resolved over the phone, replacement equipment will be sent to you, until your equipment is repaired. There will be no charge for the temporary replacement equipment and no charge for non-expendable parts and labor to repair your equipment. You do not have to wait for it to be fixed, rather we will ship replacement equipment, via UPS, by the next business day after you have notified us and an equipment problem is diagnosed.

ABC offers Service Contracts on all equipment that we sell, prior to the end of the first year. The Service Contract provides the same coverage as the first-year warranty. The next several pages contain a copy of ABC's Service Contract.

ABC Service Contract
In order to provide fast, reliable repair service at a reasonable price, we offer a service contract to all of our customers with ABC equipment. For a low monthly fee we will maintain an inventory of parts and equipment to keep your system operating. Our intent is to have your system operating as quickly as possible after we are notified. There will be no charge for non-expendable parts to get the equipment operating and labor to replace them. If the repairs cannot be made within reasonable time, we will provide temporary replacement equipment.

Travel time and expense to and from your place of business are additional charges. If a service contract is not purchased before our normal one-year warranty is expired, the equipment must be inspected and/or repaired at regular time and material rates.

Customers with equipment not covered by a service contract may rent replacement equipment from us if it is available. We reserve the right to pick up such equipment if it is needed by a customer with a service contract.

Items not covered by a contract:

Travel time and expenses to and from your place of business. Labor and parts for expendable items, such as floppy diskettes, printer ribbons, print heads, toner cartridges and drums.

Items with damage from lightning, misuse or abuse.

Data and information loss, and time for recovering data backups.

Service contracts will be billed 30 days before the period covered and must be paid by the start of the period for the contract to be valid. Service contracts in excess of $100.00 per month will be billed each month. Other service contracts will be billed quarterly.

Multiple Sales Tax (*)
The Multiple Sales Tax feature is used when you must collect two or more types or rates of sales tax.

Sales Tax codes are setup in the Inventory File. For detailed help on "Multiple Tax Codes" press< I >. The same information is found from the (I) screen by pressing , selecting Questions, and then option M.

Use Report 3-5 to list Non-Taxable and Taxable Amounts for each type of Sales Tax being used. This report also shows what Gross Sales are. Totals are given at the TOP of the report.

End of Month Procedures
1. Make sure all customer invoices & deposits for the month are entered. Put a Y in Deposit Total on the last deposit of the month and save it.

2. Print Report # 3-12 CUSTOMER AGED TRIAL BALANCE. Scan for(N)on-(I)nvoice (A)mounts (NIA) & credit invoices that should be applied to other invoices. Use Deposit screen (D) to do this. Print corrected CUSTOMER AGED TRIAL BALANCE.

3. To see if Accounts Receivable is in balance, follow these steps:

A. Get the total from last month's CUSTOMER AGED TRIAL BALANCE. (If you ran finance charges, use the CUSTOMER AGED TRIAL BALANCE after the finance charges were calculated.)

B. Add the invoices for this month. To find this total, print Report # 3-11 CUSTOMER INVOICE LEDGER. (For the starting number, enter the first invoice number of the month.)

C. Subtract this month's payments and discounts. To find this total, print Report # 3-14 CUSTOMER PAYMENT LEDGER. (For the starting number, enter the first deposit number of the month.) Use the Total Applied to A/R, which you find at the bottom of the report, just before the Ledger Summary.

D. The result should equal the CUSTOMER AGED TRIAL BALANCE found in # 2.

4. If the aging totals are not equal, run Report # 3-16 CUSTOMER TOTAL SUMMARY, and compare the totals to the totals found above. PRIOR BALANCE should be the same as last month's Aged Trial Balance. CURRENT SALES should be the same as the total found in step # 3-B. CURRENT PAYMENTS should be the same as the total found in step # 3-C. CURRENT BALANCE should be the same as the total found in step # 2.

If you haven't found the problem yet, examine the individual customer accounts by running Report 3-15 CUSTOMER CURRENT ACTIVITY. (Be sure to use a date in the current month.) This gives you the PRIOR BALANCE, CURRENT SALES, CURRENT PAYMENTS and CURRENT BALANCE of each customer. Compare these totals with the CUSTOMER AGED TRIAL BALANCE from Step # 2.

Another check is to run the 4-14 report, starting and ending with your A/R account #. (ABC's standard A/R account is # 20.) The PRIOR amount should equal last month's CUSTOMER AGED TRIAL BALANCE. The YEAR-TO-DATE should equal this month's CUSTOMER AGED TRIAL BALANCE. If CURRENT SALES (Report 3-11) was higher than CURRENT PAYMENTS (Report 3-14), the difference should be the DEBIT amount. If CURRENT SALES was lower than CURRENT PAYMENTS, the difference should be the CREDIT amount.

Here are several things which could cause the reports to be out of balance. a. If amounts were changed on invoices or payments from a prior month. b. If not all invoices or payments for the month are included on a report.

5. When the accounts are in balance, make a back-up of the data.

6. Print Report # 3-20 GENERATE FINANCE CHARGES. Be sure the report date is correct and the FINANCE CHARGE INFO is set up in the System Setup screen (&).

7. Print Report # 3-12 CUSTOMER AGED TRIAL BALANCE again.

8. Make sure the total on this report equals the total of the aging you printed in step two plus the total finance charges in step six.

9. Print Customer Statements using Report # 3-31 or # 3-36. Make sure the report date is correct and statement limits are set up properly in the System Setup screen (&).

10. If you are on the accrual basis of accounting, run Reports # 3-27 and 2-11 choosing P for Posting. This posts the Accounts Receivable and Accounts Payable to the General Ledger.

11. If you want the value of your Inventory to be calculated on your Financial Statements you must run Report # 1-7 choosing P for Posting. For this to work, Inventory Accounts need to be properly setup. See page I.

12. Make an end-of-month backup. Keep this until the end of the next month. Save the Customer Invoice Ledger, Customer Payment Ledger, Finance Charges ledger, and the Customer Aged Trial Balance after finance charges, in a permanent file. You are now ready for next month's entries. DO NOT CHANGE ANY AMOUNTS ON BILLS, INVOICES, DEPOSITS OR G/L CHECKS IN PRIOR MONTHS!!!!!

GENERAL LEDGER SETUP - Entering Account Balances (*)
Obtain setup balances from your accountant. Enter these under - 2, Adjustment Entries. Check # 1 will automatically be selected unless it was used already. Enter the date of the setup balances, usually the end of a month. Enter 'SETUP BALANCES' in the Vendor Code & Name field. Skip the check amount field. Enter each account# and amount from the setup balances provided by your accountant. Enter credits with a minus sign. When all account #'s and amounts are entered, the Distribution field should be zero. If it is not zero, enter the amount that is in the Distribution field into the owner's equity account. (ABC's standard equity account is 401). Press to save the entry.

The next step is to enter any transactions that took place after the setup balances were calculated that are not in the computer. This would include any checks that were not printed by the computer. Enter these into the check ledger, usually , - (dash), 3. Enter the check #, date, vendor code and amount. Enter the disbursement (account# and amount). Remember to use to save each entry. Ledger entries MUST be in order by months. For example, Check # 100 must not be in May if Check # 99 has a June date.

Make entries for any other transactions, such as bank charges, interest, payments automatically deducted from your account, etc.

Enter all deposits made to your bank account since the date of the setup balances.

Enter an adjustment entry for the sales for each month since the date of the setup balances.

Macro Screen (*)
The Macro Screen is accessed from the screen by pressing the apostrophe key <'> twice.

Enter the macro name or use and to page through existing macros. Press to display the macro key strokes in the bottom part of the screen. This allows you to edit the macro. You can edit the macro by adding or subtracting keystrokes. Put braces around special keystrokes, such as {Space}{Enter}{Tab}{Alt-A}{Ctrl-G}{F10} or {Shift-Up}. Do not use braces for letters, numbers, or symbols, as B5%. Do not leave spaces between the keystrokes and other characters in the macro. Press to return the cursor to the top part of the screen and save any changes you may have made to the macro. (If you do not want to save changes made to the macro, press , instead of , and press apostrophe <'> twice to return to the Macro Screen.)

You can duplicate a macro by pressing when your cursor is in the top part of the screen. Enter the name of the new macro and make any desired changes to the Screen, User and Description fields. Press , then to save the new macro.

Macros can be deleted with , if the cursor is in the top part of the screen.

Following is a description of each of the fields which can be used on the Macro Screen.

MACRO NAME - Enter the letter(s) or number(s) which will be used to activate your macro. Often only one character is used in order to save time when starting the macro.

Note: Some planning needs to be done when Macro Names are selected. When you try to activate a macro with a name of 2 or more characters and there is another macro (of the same Type) with a shorter name that is identical to the beginning character(s) of the longer macro, the shorter macro will be activated instead of the longer one. For example, if F and F1 are the names of same Type macros, only F will work, or if R12 and R1 are the names of same Type macros, only R1 will work. See "Setting up Macros" in your manual for further help.

TYPE - See "Macro Types" in your manual for detailed help.

SCREEN - Enter the Screen where the Macro is used. If this is a Global or User Macro, or in other words a Macro that can be used in various screens, let this field blank.

USER - Enter the User number if this is a User Macro. A User Macro is a macro which is setup to be used only on one terminal in the computer system.

The User Number is displayed in the bottom left corner of the screen.

DESCRIPTION - Enter a description of the macro, what the macro does.

Electronic Imaging (*)
To access the Electronic Imaging feature of ABC Accounting, press F on the screen or press on the Invoice or Workorder screens. This brings up a Look-up window with a list of the product lines that are available. Move your cursor with the or to the product line that you wish to see and press . (If the list is extensive, you may type the first letters of the line and press . This should bring you close to the one you want.)

Move your cursor to the model you wish to see and press .

Move your cursor to the section you want to see and press .

This gives you a screen with the parts image and several lines of the invoice or order at the bottom. To zoom in on any part of the image, press the + key and then a number. The relation of the numbers to the image are the same as the number key pad found at the right of most keyboards. If you want to see the bottom left corner of the image more clearly, type 1 and then "+". To zoom in on the middle of the image, type 5 and then "+". To zoom in on the top left corner, type 7 and then "+". You can zoom in repeatedly, if desired, by typing "+" first and then a digit (1 to 9). Use "-" to zoom out.

When you identify the item you want to put on the quote or invoice, type the code that identifies it on the parts image and press . This loads it at the bottom of the screen ready for you to type the quantity. When the cursor is at the left of the screen again, you can type another part number from the parts image.

If you want to see another section of the parts image, press the corresponding digit (1 to 9) and then "+".

You can load the next or previous image of the current model by using or .

Pressing the key once, takes you back to the section look-up screen, where you can choose another section to be displayed on the screen.

Pressing the key repeatedly, takes you on back through the model look-up screen, the product line look-up screen and then back to the full screen invoice.

When you are done with the parts image, press . The screen reverts to a full screen invoice. When you are done with the invoice, press and continue as you usually do.

Message Screen - Use of (*)
To access the Message Screen, press and then a period ".".

The codes used in the Entered By and For fields should be setup in the Salesman file (S). In a multi-user system, each user should enter their code in the Entered By field of the terminal that they use. This codes appears on each new record until it is changed.

To send a message to another terminal in your system, enter the user's code in the For field, type the message and press to save and send the message. The terminal of the user will beep if or when it is turned on.

Just to the left of the "Call is From" title, is a field where you can specify C for Customer, V for Vendor or N for Name. By default, the system uses the Customer file.

To get detailed help for each field on the message screen, press when the cursor is on the field.

Laser Printer Compatibility (*)
Invoices, Orders, Quotes, Statements, Checks, Labels and Reports can be printed on Laser Printers.

ABC Accounting currently supports the following Laser Printer Drivers:

HP LaserJet IIP Okidata OL400 & 400e HP LaserJet III Okidata OL-1200

Another feature is laser overlay. ABC can customize the layout of your invoices, orders, statements and Word Processor documents.

The design is created in Corel Draw and a conversion program is used for overlay macro generation. This prepares the design for storage in the printer memory.

The best conversion program we found is: FORMS ELECTRIC, V1.2 PCL from Visual Software, 15 Cleardene, Dorking, Surrey RH4 2BY, United Kingdom.

                       Telephone & Fax: +44 1306 742 425
                       Internet: http//www.visual.co.uk/
                       E-mail: geddes@visual.co.uk
                       CompuServe: 100023,1167

Macro Setup (*)
A macro can store a sequence of keystrokes (up to 255) and recall it for you with only two keystrokes. Suppose you decided to put a multiplier of 85 in all of your Inventory records. A lot of time could be saved by setting up a macro to do this. Here are the steps to set up such a macro.

1. Put your cursor on the Multiplier field and press to identify the Multiplier field #. It is #5.

2. Go to first Inventory record that needs a multiplier of 85 and press .

3. Press . The message "Enter macro name." should appear.

4. Type a letter or number. For this example use 5. Press .

5. The message "Enter macro description." appears. Type MULTIPLIER 85.

6. Press . The message "Recording macro '5'...etc." should appear. This means the computer is now recording each keystroke you make.

7. Press to load next Inventory item.

8. Press , type F5. Press to put cursor in Multiplier field.

9. Type 85. Press . Press to save the record.

10. Press and then press 5 to start running the macro. The message "Running Macro 5, Press Enter." should appear.

11. Press . The message "Macro 5, At (CODE) Press Enter or Enter Ending Code." should appear. Type the code of the last Inventory item which needs the multiplier of 85, press and watch the macro fly!

Here's a macro to go through the Inventory file changing the Book price.

1. Put your cursor on the Book Price field and press to identify the Book Price field #. It is #8.

2. Go to first Inventory item that needs Book price changed and press .

3. Press . The message "Enter macro name." should appear.

4. Type a letter or number. For this example use 6. Press .

5. The message "Enter macro description." appears. Type BOOK PRICE UPDATE. This description is displayed on the Macro Menu.

6. Press . The message "Recording macro '6'...etc." should appear. This means the computer is now recording each keystroke you make.

7. Press to load next Inventory item.

8. Press , type F8. Press to put cursor in

9. Press (_) to pause at this field. Type new price. Press .

10. Press . Press and then press 6 to start running the macro. The message "Running Macro 6, Control_ & F10 Aborts" should appear. The cursor has paused at the Book Price field, ready for you to enter the new price. When you press , the macro saves the record and loads the next inventory item, pausing again at the Book Price field and so on.

Macros may be set up the same way on any screen of the ABC Accounting program. The Macro Menu displays macros available on the screen. You can view all macros by pressing apostrophe (') twice. Pressing on Macro Name will list the macros. Also Report # 6-19 MACRO LIST will print your Macros.

A macro, by default, is a LOCAL macro, meaning it can only be used on the screen (such as C screen) and computer, where it was made, unless you specify another kind of macro when you are setting it up.

To make a USER macro, meaning it can be used on any screen by one user, type a ^U when you are asked for the macro name. Then the computer asks for the USER Macro name.

To make a SCREEN macro, meaning it can be used on one screen by any timeshare or network user, type a ^S when asked for the macro name. The computer then asks for the SCREEN Macro name.

To make a GLOBAL macro, meaning it can be used on any screen by any timeshare network user, type a ^G when asked for the macro name. Then the computer asks for the GLOBAL

Here are some other rules about macros:

1. A macro cannot contain more than 255 keystrokes.

2. When using in a macro, use Field # (F##) instead of loacation # to help make your macros compatible with future updates. Field #'s will not work in repeating lines. Try using other cursor positioning keys such as and .

3. A Macro Name may be up to six letters or symbols, but with a longer name, you save less keystrokes and time. Use ONLY a single DIGIT (0-9) if you are making a repeating macro, which is one that repeats itself.

4. If you enter two different macros using the same Macro Name, the second entry will replace the first. (See

Since there are four different types of macros, you could have up to four macros with the same Macro Name, as long as they are different types. In such cases, when you enter and the Macro Name, the computer uses the following priorities to decide which macro to run (with 1 being the highest priority):

(1) Local......(2) Screen......(3) User......(4) Global

For example, suppose you had four macros named T: a global macro, a user macro for user 1, a screen macro for screen W, and a local macro for user 1 on screen W. Whenever user 1 presses on screen W, the local macro would run. If the same user presses T on any other screen, the user macro would run. If any other user presses T on screen W, the screen macro would run. If they press T on any other screen, the global macro would run.

Windows 95, Windows 3.1, and OS/2 Compatibility (*)
ABC Accounting, Version 6 and later, runs on a variety of

platforms. Your dealer can help you decide which platform

will best fill your needs.

Encryption - Word Processor Records (*)
Any document written in the ABC Word Processor can be encrypted so that unauthorized persons can not read or delete what is written.

To encrypt a document, press and enter the password. The password can be letters, symbols or a word of your choice. You need to reenter the password to verify it.

To unencrypt an encrypted document, press and enter the password.

DON'T FORGET YOUR PASSWORD!! It could take hours of costly programmer time to figure out what your password was.

New Company Setup (*)
GETTING ACQUAINTED WITH THE KEYBOARD

Become familiar with using the key and then a Screen letter to go to different screens. Experiment with using the and arrow keys to move to different fields. Learn to use to get help on a specific field and to display information about the screen you're on. To get help on reports, type the report # and press . Remember that you must press to tell the computer to accept data that has been typed in a field. Whenever you have entered information on a screen, remember to use to save it. This returns the cursor to the first field of the current screen and you can immediately enter a new record, if you wish, by typing a new code on top of the former code.

NEW COMPANY SETUP

Hit the key and then # to go to the Setup Screen. Enter the company name and address in the appropriate fields.

Since the General Ledger chart of accounts is used in practically all other modules, this is the next thing to set up. Consult with your accountant, you may be able to use the account numbers which have been entered for your convenience.

To add new G/L numbers or change any that are there, press and then G.

Press< G >for detailed help on setting up G/L accounts. The same information is found by pressing , G, , selecting Questions, and then option N.

Now you need to make a decision as to what module or modules to get on line first. If you are planning to do only General Ledger on your computer, you are ready to enter vendor information into the V screen and enter financial data into the General Ledger. Press< N >for help on setting up New vendors. Press< F > for help on entering Financial data in the General Ledger.

ACCOUNTS RECEIVABLE SETUP

You can do Accounts Receivable (Customer Invoicing) without setting up inventory. You will be entering item descriptions and prices directly onto the invoice, and the computer will maintain customer balances and print invoices. With this method you will not get the benefits of automatic pricing, sales history, inventory stock tracking, etc.

(If you use the pre-installed General Ledger, skip this paragraph.) On the # screen, enter the A/R Acct. #, A/R Discount Acct. #, and the A/R Prepayments Acct. #. If your chart of accounts does not include the discount or prepayments account number, use the A/R account number. On the & screen, enter the A/R Defaults in the first column.

Enter Customer information into the C screen and if you have decided to start using the Accounts Receivable module with inventory items, enter the Inventory information into the I screen.

In the Inventory file (I), enter an item with a code of "PB" and description "Prior Balance". Enter a sales G/L account number to which to apply current customer's open balances. Do not enter a list price. On the R screen (Receivable Invoice), enter an invoice for each customer

that has an open balance. Enter the item code "PB", ship quantity of "1", and sell price of the open balance amount. This will tell the computer what each customer's balance is. (An alternate method would be to enter all open invoices with actual date and amount.

Enter any customer prepayments (that have not been invoiced).

INVENTORY SETUP To get the full benefits of the Inventory module, enter each item into the I screen. Be sure to put the proper G/L sale account number on each item. Check with your manufacturers for price lists on diskette. If this is available, contact ABC about transferring these to your program. This can save you having to type all the information by hand. For detailed help on entering Inventory items, press< I >. The same information is found by press , I, , selecting Questions, and then option H.

ACCOUNTS PAYABLE SETUP

Accounts Payable can also be done with or without inventory items. To track purchase history and stock quantities you will need to use inventory. The alternative is to enter G/L account numbers on the invoices.

(If you use the pre-installed General Ledger, skip this paragraph.) On the # screen, enter the A/P Acct#, Inventory Start and End Acct #'s, and Purchase Start and End Acct #'s. If Payroll and A/P will be using the same check ledger, enter the Payroll & A/P Ledger #. On the & screen, enter the A/P Defaults in the center column.

Enter Vendor information into the V screen and if you have decided to start using the Accounts Payable module with inventory items, enter the Inventory information into the I screen.

Press< V >for help with setting up Vendors and press< I > for help with setting up Inventory items.

Enter any A/P invoices you currently have open. This is done on the Bill Entry Screen. (Press and then B.)

Press< A >for detailed help on entering A/P invoices.

Payroll can be set up any time after the G/L chart of accounts is entered.

Consult with the dealer from whom you purchased the ABC system to determine the best setup procedure for you and your company.

Procedures for Entry & Editing - Moving From Screen to Screen (*)

You can switch screens at almost any point within the program by pressing . The Selection screen will appear. Press a single character to select the screen you want.

It is not necessar to wait until the computer is finished displaying the Selection screen before making your selection. The key may be immediately followed by a selection key.

You can move from screen to screen without losing information that has not been saved except in the following cases:

1. Printing a report that uses one of the files being entered. For example, a customer listing will affect the data on the Customer screen (C).

2. Going into a screen which references another file. For example, going into the Receivable Invvoice screen (R) will erase any unsaved information on the Customer screen (C). Entering a receivable invoice can change the information on the Customer screen (C), the Zip Code screen (Z), the Inventory screen (I), the Job screen (J) and the G/L screen (G).

3. Pressing in the A/P Checkwriting screen (/), will clear out any invoice numbers on the screen. If you want to save them, press before pressing .

4. Pressing in the report generator screen. To return to this screen after leaving it, you will need to go through the appropriate report selection screen and reselect the report.

5. Switching between the Invoice and Workorder or Quote modes of Accounts Receivable. If you have not saved an invoice, workorder or quote and you switch to another A/R mode, the computer alerts you and asks if you want to convert the information to the new mode. If you press N, you will lose whatever had not been saved with .

6. Switching between ledgers when entering G/L checks without saving them. You must press before switching ledgers if you desire to save your entry.

Procedures for Entry & Editing - Loading a Record (*)
The first field on a screen is usually the record code or reference number. This is the field the computer uses to reference the record. To load a record, simply enter its code here.

To see a list of the records that are in the computer, press . You can use the or and and to move through the list. Or usually you can do a search by pressing & typing a search word. Highlight the record that you want to load, and press . To get rid of the Lookup Screen, press , or .

If the code is alphanumeric, like Item Code or Customer code, it is not always necessary to enter the complete code. If you enter part of a code, the computer will find the first code that begins with the entered code. This is called a partial match.

If changes have been made to the currently loaded record since you saved it, the computer will ask, "Save changes before proceeding? Yes/No". If you do not want to lose the changes you made to the record, press Y for Yes. Y or are the only keys that will save the record. N and most of the other keys will load the new record and omit the changes made to the prior record.

Following are other ways to load a record:

- Loads the previous record in any screen.

- Loads the next record in any screen.

+B - Searches back and loads the previous record for the customer or vendor. This works in the A/P Bill screen (B), Deposit screen (D), Ledger screen (L), Receivable Invoice screen (R), Time card screen (T), Purchase Order screen (O), Material screen (M) and Payroll Entry screen (P).

- Indexes backwards in many different fields. For instance, with the cursor on the Zip Code field in the Customer file (C), you can index backward by Zip code, instead of by Customer code. With the cursor on the Location field of the Inventory file (I), you can page backward through the Inventory file by physical location instead of by Inventory code.

Indexed fields in the Customer file (C): Attention, Address, Zip, Telephone #, Fax #, Home Phone #, Print Code and Old Code.

In the Bill Entry Screen (B): Job #.

In the Employee file (E): Attention, Address, Phone, SS # and Time Clock #.

In the General Ledger file (G): Alternate G/L#.

In the Inventory file (I): Vendor, New Item#, Print Code, "E"G"I"K"L"N"P" Vendor field # 1, Group, Location and Stock fields.

In the Job file (J): Customer #, Phone # and End date.

In the Names file (N): Attention, Address, Zip, Telephone # and Print Code.

In the Invoice, Order or Quote screen (R): Slip #, Order or Quote #, Ship Via and Bill Code.

In the Salesman file (S): Salesman Name.

In the Vendor file (V): Attention, Address, Zip, Print Code, Phone #, Fax #, Salesperson Phone and Salesperson Fax #.

In the Zip Code file: City.

In the Inventory Serial Number File ('F): Inventory #, Serial # and Location Code.

- Indexes forward in the same fields that indexes backwards. For example, you can index forward by Zip code in the Customer file (C), or index forward by location in the Inventory file (I). The cursor must be on the field you wish to index.

Procedures for Entry & Editing - Moving from Field to Field (*)

Pressing the key tells the computer to accept what is in the present field and moves the cursor to the next field.

The arrow keys move the cursor from field to field also. The advances the cursor to the next field. The moves the cursor back to the previous field.

To move through a number of fields, hold down the arrow key until you reach the desired field. Like most other keys, the arrow keys repeat when held down.

The cursor will automatically skip over restricted fields, like Stock Quantity on the Inventory screen (I).

In the repeating fields of the Assembly screen (A), Bill Entry screen (B), Purchase Orders screen (O), Employee screen (E), Category screen (K), Ledger screen (L), Receivable Invoice & Order or Quote screen (R), Deposit screen (D), Material screen (M), Time Card screen (T), Paycheck screen (P) and Word Processor screen (W) you may jump the cursor to the beginning or end by using or . Hold down the key and press the to move to the first repeating field. Hold down the key and press the key to move to the next available repeating field.

Procedures for Entry & Editing - Editing Data Within a Field (*)

As soon as you start typing data into a field, that data that was there before disappears. When you press , the computer accepts the new data and advances the cursor to the next field.

Before you press , if you want to restore the original data to that field, press . will work even after you get off the field as long as you have not made a change to another field and moved on.

To change a field that has already been entered, use then to move the cursor back and forth within the field. Using these keys tells the computer that you want to edit the field.

There are two edit modes: Insert and Overstrike. In Insert mode, the entered character is inserted at the cursor, pushing all the characters from that point to the right. In Overstrike mode, the entered character overwrites the character that was there before.

Press the key to switch back and forth between Insert and Overstrike modes. The mode you choose will remain in effect until you press again, or until you exit the program.

When you press , the computer displays the current mode at the bottom left-hand corner of the screen, except on the Word Processor (W), the mode is constantly shown in the top right-hand corner of the screen.

Press to delete the character at the cursor. Press to delete the character to the left of the cursor. If the cursor is to the right of the last

character in the field, works like , except in the Word Processor (W).

To clear a field, hold down until all the characters are deleted, then press . You can also press the , then press .

Again, you can restore the original data to the field by pressing or before pressing .

When you press , the computer accepts the new data, advances to the next field and exits the edit mode.

Remember the computer does not accept changes to a field until you press . If you change a field and then press a function key like before pressing , the computer will "forget" the changes made to that field.

Procedures for Entry & Editing - Saving a Record (*)
Saving a record tells the computer to place it on the hard drive so that it may be retrieved by the record code at some later time. Without saving the record, the computer will "forget" the entry.

To save a record, press .

Sometimes, when you press you are given some options. You need to choose one of the options in order for the record to be saved. For example, when you press on an invoice, some of your options are; P to print the invoice, D to record a payment on the invoice, B to record a payment and to print the invoice, to save the invoice without printing it.

Sometimes, when you press you are given a message indicating something must be changed or added to the record before it can be saved. For example, to save a record on the Bill Entry screen (B), you must have a vendor invoice number and the Invoice Amount at the top of the screen must agree with the total of all the lines in the bottom part of the screen.

Procedures for Entry & Editing - Deleting a Record (*)
Press to delete a record. The computer will ask for confirmation before deleting.

If you attempt to delete a record that contains account balances or that is referenced by some other record, the computer will give you a message alerting you of that and will not delete the record. For example, if you press on the customer file (C) of someone who has invoices in the computer, paid or unpaid, the computer beeps and gives this message, "Invoice entered for this Customer. Will NOT delete."

Procedures for Entry & Editing - Background Posting (*) Whenever a record is saved or deleted, the computer automatically updates all related records. This is called background posting because it has no effects on the screen, and allows the operator to keep on typing while it is taking place.

Because posting takes place in the background, it will not automatically update the screens that already have the affected records loaded at the time posting takes place. For example, if you enter an invoice and then switch to the Inventory screen (I), the currently loaded item will still show the old stock quantity. To vieww the new stock quantity for this item, first load a different item, then reload the original item. You may use the and keys to reload an item.

Fields that are updated by posting are usually restricted, which means they cannot be changed or saved directly from the keyboard.

Procedures for Entry & Editing - Setting Up Default Records (*)

Suppose you have certain information that is always the same for nearly every customer you enter. You can set up a record with this information entered, so that you don't need to enter it each time. This is called a default record.

To set up a default record, enter a quote (") for the Code and the information you want to default. In our example of a customer you may enter Customer Type Credit Limit, Late Charge, Tax Status and Terms. Press to save the record.

When a default record is set up, each time you enter a new code, the default information will be displayed and you may add the new information and make any necessary changes to the default information.

Default records may be set up in the following files: Customer file (C), Inventory file (I), Quoted Price file (Q), Salesman file (S), Vendor file (V) and Zipcode file (Z).

Procedures for Entry & Editing - Entering Uppercase Fields (*)

Many fields, including record codes, are uppercase fields. To enter data into an uppercase field, it is not necessary to press or . All entered letters will automatically be uppercase.

We suggest using when entering Name and Address Information, because the US Postal Service prefers that.

Procedures for Entry & Editing - Entering Numeric Fields (*)

There are several kinds of numeric fields; reference numbers, integer, money (which is 2-place), 4-place, 6-place and floating decimal point. You can tell which kind you are entering by the way the computer formats your number after you press .

A reference number is a whole number from 1 to 999999. An integer field has no decimal places, a money field has two, a 4-place field has four and a 6-place field has six. A floating place field may have zero, two, four or six depending how many are entered.

To enter a negative number, use a hyphen or minus sign (-). Do not use a plus sign (+) to enter a positive number; simply enter the number without any sign. Do not use negative numbers for reference numbers.

Procedures for Entry & Editing - Keyboard Functions (*)
The functions keys, through , perform standard functions throughout the program. These functions are explained in the pages that follow.

Some screens have special functions which are accessed with the , or keys. These functions are listed under "Keyboard Functions for ???? Screen", in your manual. They are also found by pressing + on that particular screen. To use an function, hold down and press the desired key. If you have several key commands to use at one time, you can hold down the key and press the desired keys without letting go of the key. The key and the key work the same way.

Press in any screen to display information about that screen.

Press on almost any field to display information about that field.

To get help on reports, type the report number and press in the report generator screen.

NOTE: As changes are made to the program, the and screens will be updated more frequently than the manual; therefore some current documentation that is not in the manual may appear on the screens. On some computers the key may also be used the same as the key.

Procedures for Entry & Editing - Entering Dates (*)
There are several acceptable ways to enter a date.

If you are entering a date into a blank field, you must specify the month, day and year, in that order. You can use any of three different characters or delimiters to separate the month, day and year: the hyphen (-), the slash (/) or the backslash (\).

If you wish, you can leave out the delimiters and just enter the numerals. To do this, enter one or two digits for the month, followed by two digits for the day, followed by two or four digits for the year.

Here are some acceptable ways to enter July 4, 1997:

                    7/4/97          70497           7/04/97
                    7-4-97          070497          07-4-97

If you are changing a date that has already been entered, you only need to enter the parts of the date that will change.

To change the day only, enter one or two digits. To change the month and the day, enter three or four digits or enter the month and day with a delimiter between them.

You can also enter the date with delimiters, and leave out the parts you do not want to change. Some examples follow:

                5          Change the day to 5.
                805        Change month and day to August 5.
                1205       Change month and day to December 5.
                125        Change month and day to January 25.
                8-5        Change month and day to August 5.
                8-         Change month to August.
                --97       Change year to 1997.

Procedures for Entry & Editing - Importance of Accurate Date Entry (*)

It is important that dates - especially the system date - be entered accurately, because they determine important recordkeeping functions. For example, the entry date of a receivable invoice determines finance charges and the discount date of a payable invoice determines whether the discount is taken when the check is printed.

Because dates are used to determine automatic rolling functions, a change of month or G/L period can have significant effects on data. For this reason, a password is always required when changing G/L period of the system date.

Try to avoid switching back and forth between months. End-of-month operations should be completed before entering any data for the new month.

Procedures for Entry & Editing - Global Functions (*)
Global Functions is the term used to describe functions that work identically in most screens of the program. Following is a list of global functions and how they perform:

Note: on some screens used throughtout the program, these commands are used for a special function other than is documented here. These are documented with the special functions for the individual screen.

Pressing these keys activates the calculator at the bottom left corner of the screen. This works like an adding machine. Following are the keys used and their functions:

              + - Add and Total               ) - Clear
              - - Subtract                    ( - Off
              * - Multiply                    = - Equals
              / - Divide                       - Equals

While using the calculator, you may press again to transfer your total to the current entry field and exit the calculator.

<Ctrl W> Place record on Word Processor list. This has a very wide range of possibilities. Let's look at an example to give you an idea how it works & what its advantages are. Let's say we have about a dozen customers we wish to run several reports on. Instead of running separate reports for each of these customers, will allow you to run the reports for all the customers at once using a list on the Word Processor file (W). Follow these steps:

1. Go to the Customer file (C) and pull up a customer you wish to put on the list. With this customer's record on the screen, press . The computer sets up a record on the Word Processor called CLIST, (if there was no such record already). A message will appear at the bottom of the screen verifying that this code was put on the Word Processor List. Pull up each customer you wish to appear on this list and press on each record.

2. You can view the list in the Word Processor file (W), by pressing and W, and make any alterations there if necessary.

3. You can now run various reports for this list of customers. Any report that generates from the Customer file (C) can be run for this list of customers. The only exception would be a report that is sorted in background. You can tell which file a report generates from by

selecting the report and entering the report generator screen. It will say Printing __________ from file ___. If this says it is printing from file C, you can run the report for the Word List CLIST.

4. In the report generator screen, you must tell the computer to use the Word List. To do this, type apostrophe (') followed by CLIST on the line that says "Starting at". When you press the cursor will skip the line that says "Ending with" and jump to the line that says "When ready, press P)rinter, S)creen or W)ord Processor...". If the cursor does not jump to the last line, but goes to the "Ending with" line, the report is sorted in background and cannot run from your Word List.

This command can be used in any screen, (except the Word Processor file (W) and the Employee file (E)), to make a list on the Word Processor file.

<Ctrl D> Duplicate a record. This command is probably used mostly in the Inventory file (I), the Job file (J) and the Assembly file (A). Suppose you have a number of inventory items to enter that are the same except for the code and the color of the item. It can be very time consuming to type in each code and enter all the information each time when they are so nearly alike. With the +D command you can duplicate the record; then make the few necessary changes. Follow these steps to duplicate a record:

1. Enter the code and all the information for one of the items and save it.

2. Type in the code for the next item and press .

3. Press . The computer will ask you to enter the code of the data to duplicate. Enter the code for the record you just saved and press . The computer displays the record with everything the same except the code.

4. You may now make the necessary changes and save the record.

This procedure may be used in any screen, but note that this duplication does not change posted records. For example, if you would change a code in the Inventory file (I), the posted data, such as Stock quantity, purchases and sales would be under the old code and not under the new code.

<Shift F4> Set up a macro. Press<M>for help on "Setting up Macros." The same information is found by pressing , *, , selecting Questions, and then option M.

<Ctrl T> Dial Phone. This option allows you to dial the phone # of the customer, vendor, employee or person listed in the Names file, from your keyboard. You must have a modem properly installed, the Phone Dialing Setup screen configured, and phone numbers correctly entered for this to work.

When you press on the Bill Entry screen (B), Purchase Order screen (O), or the Vendor screen (V), the computer looks for the first phone number in the Vendor file for the currently loaded vendor, and dials it.

When you press on the Receivable Invoice, Orders or Quote screen (R), the Deposit screen (D), or the Customer screen (C), the computer looks for the first phone number in the Customer file for the currently loaded customer, and dials it.

If you press when you are in the Employee file (E), the Job file (J) or the Names file (N) the computer dials the first phone number it finds for the currently loaded record.

If the phone # you want to dial is not the first phone # in the record, you must place the cursor on the field that has the phone # that you want to dial. If the field has several phone #'s, place your cursor at the beginning of the phone number you want to dial, before you press .

Printing a Report (*)
To select a report submenu, press and one of the numbers shown below.

                        1 - Inventory Reports
                        2 - Accounts Payable Reports
                        3 - Accounts Receivable Reports
                        4 - G/L and Payroll Reports
                        5 - Job Costing Reports
                        6 - Utility Reports
                        7 - Special User Reports
                        8 - Special Utility Reports
                        9 - Special User Reports

When you select one of the above report screens, you will be shown a list of report numbers that you can select from. For help with a report, type the report number and press . To run the report, type the report number and press .

Sometimes you will have a number of options to choose from at the bottom of the screen. Choose the desired option by typing the capital letter that is part of the option or by pressing for the default option. Sometimes additional information is requested. Follow the instructions that are at the bottom of the screen. Most of these reports numbers bring you to a Report Generator Screen. For help on the "Report Generator Screen (r)," press< R >. The same information is found by selecting any report and then pressing on the Report Generator Screen.

Version 5 Features (*)
1. Lookups with Word Search. On most code fields, such as Customer code or Inventory item # there is a Lookup feature. By hitting when the cursor is on one of those fields, a window pops up listing existing codes with their names or descriptions and sometimes additional information. A number of options are given at the top of the window. Most of these can be used with an Alt key (, , , , , and keys can also be used to look for a code. Hit the key to select the code where the cursor is. Over 200 fields in the ABC program have this Lookup feature.

Most of the Lookup screens have a Search option. Pressing displays this message at the bottom of the screen: "Enter Search Word(s)". Type the word, words or a part of a word that you are looking for and press . The

computer scans the file and lists the records that contain the Search Word(s) that you specified. Being specific with your search word speeds up the search process, for example, using "Keyboard" as your search word instead of "Key". On Customer, Vendor, Employee and Name code searches, you can use part of the telephone number as your search "Word".

2. Message Boxes. Many of the messages that displayed at the bottom of the screen now open a message box in the center. These messages are easier to read. The box is removed when you acknowledge it with a keystroke.

3. Help Buttons. The function of the and + keys were reversed. Pressing gives you specific Field Help. Pressing + gives you General Screen Help. Pressing the key works the same as + except on the Word Processor. (See # 5 below.)

4. Mouse Support. Version 5 is "mouse-aware". Clicking the right mouse button gets you to the Selection Screen. From here, selections can be made by clicking on the appropriate screen letter or number. When you're in an entry screen you can quickly position the cursor on any field by simply clicking on it. The second click will open the Lookup Screen if it is available on that field. Selections can be made from the Lookup Screen with a mouse click.

5. Wide W screen. The Word Processor screen can scroll sideways as well as up and down. The key moves you to the right and to the left, giving you a total of 190 spaces instead of 80. This feature allows you to have more columns in spreadsheets as well as more flexibility in word processing.

6. Better Document Formatting. Pressing +B at the beginning of a document and +F at the end gave you the option to format the document to the width you specified. This feature has been retained in Version 5 with an additional option. When you "Enter width to format" you can now specify what the left margin should be. Separate the 2 numbers with a comma. For example, 70,5 would give you lines 70 spaces long with left and right margins of 5 spaces. 70,10 would give you lines 70 spaces long, a left margin of 10 spaces and no right margin. (The two numbers added together must not exceed 80.) If a left margin number is specified, the original document to be formatted does not have to aligned at the left side of the screen.

7. Smarter Terminals. For all multi-user situations, there now are color options for the terminals as well as mouse support. A color monitor is required (preferably VGA) to use the color options. Mouse support requires more computer power than without.

8. Startup Macros. A macro can be setup to automatically run at startup to customize each workstation's environment.

9. Windows and OS/2 Compatibility. A version is available that lets you run under Windows 3.1 enhanced mode or OS/2. For more information, call ABC at (717)865-4089.

Version 6 Features (*)
Electronic Imaging < J >

Word Processor Document Encryption < P >

Macro Editing Screen < H >

Message Screen < K >

Laser Printer Compatibility < L >

Multiple Sales Tax on Invoices < C >

Exporting to Dos File < Y >

Windows 95, Windows 3.1, and OS/2 Compatibility< O >

Bits & Pieces, Odds & Ends < Z >

Version 7 Features (*)
Here is a list of features and changes introduced in ABC Accounting, Version 7.

                 Expanded Terms Field on V, O and B screens
                 Payment of A/P Bills by Serial #
                 Load Next or Previous Image
                 Faxing Reports, Documents, Invoices & P.O's
                 Inactive and Obsolete Inventory Options
                 Simpler Mode Switching, Invoices to Orders
                 Freight Included in Inventory Value
                 More Help Screen Information
                 Phone Dialing Allows International #'s
                 Hyper-text Documents with Browser

                     New Report Generator with +X
                     Automatic System Date Update
                     New Checkwriting Screen
                     Partial Payment of A/P Bills
                     Vendor Prepayments
                     Alternate Parts Lookup
                     Tracking Use Tax
                     Auto Load Cash Customer
                     Payments on A/R Orders
                     Print from Lookup Screens
                     Windows 95 Network Terminals

Key Changes and New Keys:

- Lookup changed from to ,Delete changed from to +.

- Parts Lookup (Manufacturer List) changed from + to +.

- To exit one level of Parts Lookup, use .

- To exit Parts Lookup completely, use , +, +C or .

- Total cost of Invoice, use then "="

More detailed information on the listed features is given on the following pages.

Version 8 Features (*)

         Extensive help screen revisions with clickable links
         Allows no-discount items on A/P bills
         More options for moving PO items to A/P bills
         Separate laser printer forms for workorders, proposals,
               and invoices
         Multiple level part number supersession
         Printing parts diagrams on laser printer
         Transaction list importing from Partsmart
         Automatic entry of sequential serial numbers
         Transfer customer order to a purchase order
         Enhancements on lookup searches
         More extensive database testing with report 8-13
         Stop reports with 
         Report headings include option number that selects report

         Others...

Exporting Data (*)
Option 42 on the 8 screen exports data from your ABC Accounting program to a comma-delimited file. This can be read by most popular spreadsheets and databases. You will need to know the file character and how many fields to export.

A list of file character and field definitions is included in Appendix A of the ABC Accounting Reference Guide. The exported data will have the file character as the first field in each record. Files that have repeating fields, such as the A/R Invoice file, will export a separate record for each set of repeating fields. Posted fields will be exported as a separate record having an exclamation mark (!) appended to the left of the file character.

The file definitions do not specify repeating fields. Some of the most common files are as follows:

                    B file, 20 non-repeating, 12 repeating
                    D file, 10 non-repeating, 10 repeating
                    O file, 40 non-repeating, 20 repeating
                    R file, 30 non-repeating, 12 repeating

Bits & Pieces, Odds & Ends - Ver.6 (*)

Key

Previously the key activated a calculator at the bottom of the screen. Now, the key places the Cursor at the beginning of a line or field. As before the key places the Cursor just after the last character of a line or field. If the line or field is full, places the Cursor on the last character.

Pressing the key activates and deactivates the calculator, taking the place of the key.

Check Lineup
Previously there was need to adjust the first check when printing with an Okidata printer. Version 6 has changed this. Form Feed places the check at the proper place to start printing. This works for Ledger checks, Payroll checks and Account Payable checks.