Introduction - About the Program
Live-Time Modem & Phone Support
Custom Logos on Laser Invoices, Workorders, Statements
GENERAL LEDGER SETUP - Entering Account Balances (*)
Laser Printer Compatibility (*)
Windows 95, Windows 3.1, and OS/2 Compatibility (*)
Encryption - Word Processor Records (*)
Procedures for Entry & Editing - Loading a Record (*)
Procedures for Entry & Editing - Saving a Record (*)
Procedures for Entry & Editing - Deleting a Record (*)
Procedures for Entry & Editing - Keyboard Functions (*)
Procedures for Entry & Editing - Entering Dates (*)
Procedures for Entry & Editing - Global Functions (*)
STARTUP SCREEN (*) INFORMATION <Tools Help . . .> <QUESTIONS about . . .> showGo-to location<Ctrl G> apdx A-file codes & field #'s<A> Journals <Ctrl J><Ctrl K> Bank Balance adjustment <B> dial Telephone <Ctrl T> appendix B - Code order <C> undo changes <Ctrl Z> about ABC accounting software<D> enter Password <Alt P> End of month procedures <E> run macro <F4> G/l setup-enter account bal. <G> make new macro <Shift F4> setting up Macros <M> enter calculator<Shift F3> windows & Os/2 compatibility <O> Setting up a new company <S> <File Help . . .> procedures for enTry, editing<T> selection screen <F10> Printing reports <P> go to menu bar <Shift F10> error messages <X> exit ABC <Alt-F4> exporting to dos file <Y> bits & pieces, odds & ends <Z> Field Help (Information) <I>
START UP SCREEN FILE HELP
<Ctrl N> Clear the screen, without saving or unsaving the
current record, and set the reference number to the next
available number.
<F5> exit lookup <Shift F5> close all lookups
<F6> open lookup <Shift F6> alterate lookup
<F9> save recrod <Shift F9> delete record
<F10> selection screen <Shift F10> go to menu bar
<Esc> Exit one level <Alt-F4> exit ABC
version 5 features <5> version 6 features <6> version 7 features <7> version 8 features <8> appendix A - file codes & field #'s <A> Bank Balance adjustment <B> appendix B - Code order <C> about ABC accounting software <D> End of month procedures <E> G/l setup-enter account balances <G> setting up Macros <M> Windows 95, Window 3,1, and Os/2 compatibility<O> Setting up a new company <S> procedures for enTry & editing <T> Printing reports <P> error messages <X> exporting to dos file <Y> bits & pieces, odds & ends <Z>
STARTUP SCREEN (*) INFORMATION
==========
You can change the DOS and ABC Program time and date on
the Startup Screen. Press If you don't want to change the system time or date,
pressing the If you use a password to restrict access to certain
screens, enter the password on this screen, by pressing
More information about the basics of ABC accounting is
available at your fingertips. Press
START UP SCREEN TOOLS HELP
<Ctrl J> or <Ctrl K> This gives you two notepads to keep
on file anything that you want to remember about this
purchase order. <Ctrl T> Dial Telephone. For detailed help, press <T>.
<Ctrl Z> Undo present changes to the line the cursor is on.
<Alt C> This will change to different directories allowing
terminals to share data for more than a single company or
business. This is programmed specially for each
application.
<Alt P> If you use a password to restrict access to certain
screens, enter the password on this screen, by pressing
<F4> Start macro from the line the cursor is on. Press
<Shift F4> Record Macro. Press <Shift F3> calculator. Use + to add and total and - to
subtract. Use / to divide and * to multiply. Use ) to
clear and ( for off. Use = or
ABC Program Date (*)
If you press "Y" for Yes, the computer then asks if it is
a temporary date change. A temporary date change is when
you set the date to something other than the actual
calendar date. If you press "Y" for a temporary date
change, the ABC Program date will be changed but not the
Computer date. The next time you access the Startup
Screen, the computer sets the ABC Program date to the
Computer date automatically.
If you answer with "N", that it is NOT a temporary date
change, the computer sets the Computer and ABC Program
date.
If the date you enter is in a different month from the
date previously entered, the computer will ask for a
password. Entering PASS will allow you to continue, unless
some other password has been set up.
Do not skip months or you may cause some discrepancies in
your data.
Startup Screen Error Messages
2. "Warning: Only '--' data blocks left."
If you receive one of these messages, your data file is
nearly full. You may keep entering data, but should
schedule an appointment with your dealer to increase disk
space.
3. "Warning: No data blocks left."
If you receive this message, your data file is FULL. You
SHOULD NOT enter any additional data until your dealer
increases disk space. Call your dealer IMMEDIATELY.
4. "Directory end-of-data marker not at end-of-data
pointer."
If you receive this message, call your dealer IMMEDIATELY.
System Time (*)
The computer uses this time and the date to print
Run Date and Time at the top of your reports for
your information.
Introduction - About the Program
The high performance of this package is due not only to
the power of your computer, but also to the clean,
efficient design of the program. In fact, its performance
equals or exceeds that of more expensive packages. For
example, switching between entry screens within the
program is practically instantaneous.
This package is easy to use. The program automatically
performs mundane tasks like posting and rolling. Posting
involves processing entered transactions and updating all
related records; for example, adding an invoice amount to
a customer balance. Rolling is maintaining information
which is categorized by date; for example, moving
month-to-date sales into prior sales.
Consistency in the use of keyboard functions throughtout
the program also eases the learning curve.
Introduction - Getting Into the Program
To start the computer, do the following steps.
1. Turn on the monitor.
2. Turn on the computer. (It's ideal if you have a single
switch that turns them both on at once.)
After a few seconds, one of three things should happen.
You will see a DOS prompt which looks like this: C:\>, or
your system menu will appear or the ABC Accounting Startup
screen which contains the system time and date will
appear.
If the DOS prompt or your system menu appears, follow the
instructions your dealer gave you to get into the program.
Usually this is to type 1 and press If the ABC Accounting Startup screen appears, you are in
the program.
ADVANCED BUSINESS COMPUTERS
88 Greble Road
Jonestown PA 17038
(717)865-4089 Fax (717)865-6239
Advanced Business Computers presents to the Outdoor Power
Equipment Dealers, a "Turn-Key" business solution to meet
their present and future needs.
What makes the ABC package a Special Deal?
- Super accounting software!
- Seamless Integration of popular Image Data Software!
- Importing Image data from paper manuals!
- "Hands-on" Training Seminars!
- "Live-time" Dual Modem and Phone Support!
- Custom Logos on Laser Work Orders, Invoices and
Statements!
- Automated Price List Updates!
- Custom Configured Hardware for Optimum Performance!
- Multiple Work Stations!
- Data Security!
- Service Contracts!
Following is more detailed information on the features
just listed:
Super Accounting Software
Integrated Image Data
If the manufacturer does not have their product images
available on disk, the images can be scanned into your
software from paper manuals. (Permission from the
manufacturer must be obtained.) There is a charge for this
service.
"Hands-on" Training
The second session teaches Accounts Payable, Ordering
Inventory and Inventory Control. Other sessions will teach
other aspects of ABC Accounting, such as Payroll, General
Ledger, Report Generation, Word Processing and
Spreadsheets.
Live-Time Modem & Phone Support
Custom Logos on Laser Invoices, Workorders, Statements
Custom Configured Hardware
1. One Pentium 120 as the System Base with 16 MB RAM, 2 GB
Hard Drive, 14" Acer SVGA Monitor, Mouse, Keyboard, 28.8
US Robotics Modem, 10-Base T Ethernet Adapter, Colorado
T1000 Tape Backup, Cash Drawer and 8X CD-Rom Drive.
2. One Pentium 120 with 16 MB RAM, 2 GB Hard Drive, 14"
Acer SVGA Monitor, Mouse, Keyboard and 10-BaseT Ethernet
Adapter (used as System Base Backup and Workstation).
3. One Okidata OL-1200 LED Page Printer (12 pages per
minute).
4. Additional workstations as needed, each one consisting
of a Pentium 120 with 16 MB RAM, 14" Acer SVGA Monitor,
Mouse, Keyboard and 10-BaseT Ethernet Adapter.
NOTE: Existing computers can often be used as terminals,
for data images the minimum is a 386 with VGA capability
and a 10-BaseT Ethernet Adapter. Pre-386 PC's can be used
where data imaging is not necessary. The serial port will
be used for connection with the system.
5. Additional printers as needed, either the Okidata
OL-1200 LED Page Printer, the Okidata OL-400 LED Page
Printer (4 pages per minute), or the Okidata 320 Turbo
9-pin Dot Matrix Printer (up to 410 characters per
second).
NOTE: Other printers can often be incorporated in the
system.
Automated Price List Updates
Multiple Work Stations
A workstation must be at least a 386 machine, in order to
display parts images. If you don't need to display parts
images on some of your workstations, a 286 computer or
even an 8086 or 8088 could serve as a workstation. How's
that for efficient recycling?
Data Security
Another available service, enhancing Data Security, is
Data Backup Verification. This means that, for a small
charge, we can periodically test your data backups for
you, to make sure that your backup system is working
properly. Backing up your data on a timely basis is rule
number 1 for successful computing. But, if your backup
data is garbage, you'll likely get a rude surprise
sometime, and it won't be funny!
Guaranteed Service Contracts
ABC offers Service Contracts on all equipment that we
sell, prior to the end of the first year. The Service
Contract provides the same coverage as the first-year
warranty. The next several pages contain a copy of ABC's
Service Contract.
ABC Service Contract
Travel time and expense to and from your place of business
are additional charges. If a service contract is not
purchased before our normal one-year warranty is expired,
the equipment must be inspected and/or repaired at regular
time and material rates.
Customers with equipment not covered by a service contract
may rent replacement equipment from us if it is available.
We reserve the right to pick up such equipment if it is
needed by a customer with a service contract.
Items not covered by a contract:
Travel time and expenses to and from your place of
business. Labor and parts for expendable items, such
as floppy diskettes, printer ribbons, print heads,
toner cartridges and drums.
Items with damage from lightning, misuse or abuse.
Data and information loss, and time for recovering
data backups.
Service contracts will be billed 30 days before the period
covered and must be paid by the start of the period for
the contract to be valid. Service contracts in excess of
$100.00 per month will be billed each month. Other service
contracts will be billed quarterly.
Multiple Sales Tax (*)
Sales Tax codes are setup in the Inventory File. For
detailed help on "Multiple Tax Codes" press< I >. The same
information is found from the (I) screen by pressing
Use Report 3-5 to list Non-Taxable and Taxable Amounts for
each type of Sales Tax being used. This report also shows
what Gross Sales are. Totals are given at the TOP of the
report.
End of Month Procedures
2. Print Report # 3-12 CUSTOMER AGED TRIAL BALANCE. Scan
for(N)on-(I)nvoice (A)mounts (NIA) & credit invoices that
should be applied to other invoices. Use Deposit screen
(D) to do this. Print corrected CUSTOMER AGED TRIAL
BALANCE.
3. To see if Accounts Receivable is in balance, follow
these steps:
A. Get the total from last month's CUSTOMER AGED TRIAL
BALANCE. (If you ran finance charges, use the CUSTOMER
AGED TRIAL BALANCE after the finance charges were
calculated.)
B. Add the invoices for this month. To find this
total, print Report # 3-11 CUSTOMER INVOICE LEDGER.
(For the starting number, enter the first invoice
number of the month.)
C. Subtract this month's payments and discounts. To
find this total, print Report # 3-14 CUSTOMER PAYMENT
LEDGER. (For the starting number, enter the first
deposit number of the month.) Use the Total Applied to
A/R, which you find at the bottom of the report, just
before the Ledger Summary.
D. The result should equal the CUSTOMER AGED TRIAL
BALANCE found in # 2.
4. If the aging totals are not equal, run Report # 3-16
CUSTOMER TOTAL SUMMARY, and compare the totals to the
totals found above.
PRIOR BALANCE should be the same as last month's Aged
Trial Balance.
CURRENT SALES should be the same as the total found in
step # 3-B.
CURRENT PAYMENTS should be the same as the total found
in step # 3-C.
CURRENT BALANCE should be the same as the total found in
step # 2.
If you haven't found the problem yet, examine the
individual customer accounts by running Report 3-15
CUSTOMER CURRENT ACTIVITY. (Be sure to use a date in the
current month.) This gives you the PRIOR BALANCE, CURRENT
SALES, CURRENT PAYMENTS and CURRENT BALANCE of each
customer. Compare these totals with the CUSTOMER AGED
TRIAL BALANCE from Step # 2.
Another check is to run the 4-14 report, starting and
ending with your A/R account #. (ABC's standard A/R
account is # 20.) The PRIOR amount should equal last
month's CUSTOMER AGED TRIAL BALANCE. The YEAR-TO-DATE
should equal this month's CUSTOMER AGED TRIAL BALANCE. If
CURRENT SALES (Report 3-11) was higher than CURRENT
PAYMENTS (Report 3-14), the difference should be the DEBIT
amount. If CURRENT SALES was lower than CURRENT PAYMENTS,
the difference should be the CREDIT amount.
Here are several things which could cause the reports to
be out of balance.
a. If amounts were changed on invoices or payments
from a prior month.
b. If not all invoices or payments for the month are
included on a report.
5. When the accounts are in balance, make a back-up of the
data.
6. Print Report # 3-20 GENERATE FINANCE CHARGES. Be sure
the report date is correct and the FINANCE CHARGE INFO is
set up in the System Setup screen (&).
7. Print Report # 3-12 CUSTOMER AGED TRIAL BALANCE again.
8. Make sure the total on this report equals the total of
the aging you printed in step two plus the total finance
charges in step six.
9. Print Customer Statements using Report # 3-31 or #
3-36. Make sure the report date is correct and statement
limits are set up properly in the System Setup screen (&).
10. If you are on the accrual basis of accounting, run
Reports # 3-27 and 2-11 choosing P for Posting. This posts
the Accounts Receivable and Accounts Payable to the
General Ledger.
11. If you want the value of your Inventory to be
calculated on your Financial Statements you must run
Report # 1-7 choosing P for Posting. For this to work,
Inventory Accounts need to be properly setup. See page I.
12. Make an end-of-month backup. Keep this until the end
of the next month. Save the Customer Invoice Ledger,
Customer Payment Ledger, Finance Charges ledger, and the
Customer Aged Trial Balance after finance charges, in a
permanent file. You are now ready for next month's
entries. DO NOT CHANGE ANY AMOUNTS ON BILLS, INVOICES,
DEPOSITS OR G/L CHECKS IN PRIOR MONTHS!!!!!
GENERAL LEDGER SETUP - Entering Account Balances (*)
The next step is to enter any transactions that took place
after the setup balances were calculated that are not in
the computer. This would include any checks that were not
printed by the computer. Enter these into the check
ledger, usually Make entries for any other transactions, such as bank
charges, interest, payments automatically deducted from
your account, etc.
Enter all deposits made to your bank account since the
date of the setup balances.
Enter an adjustment entry for the sales for each month
since the date of the setup balances.
Macro Screen (*)
Enter the macro name or use
You can duplicate a macro by pressing Macros can be deleted with Following is a description of each of the fields which can
be used on the Macro Screen.
MACRO NAME - Enter the letter(s) or number(s) which will
be used to activate your macro. Often only one character
is used in order to save time when starting the macro.
Note: Some planning needs to be done when Macro Names are
selected. When you try to activate a macro with a name of
2 or more characters and there is another macro (of the
same Type) with a shorter name that is identical to the
beginning character(s) of the longer macro, the shorter
macro will be activated instead of the longer one. For
example, if F and F1 are the names of same Type macros,
only F will work, or if R12 and R1 are the names of same
Type macros, only R1 will work. See "Setting up Macros" in
your manual for further help.
TYPE - See "Macro Types" in your manual for detailed help.
SCREEN - Enter the Screen where the Macro is used. If this
is a Global or User Macro, or in other words a Macro that
can be used in various screens, let this field blank.
USER - Enter the User number if this is a User Macro. A
User Macro is a macro which is setup to be used only on
one terminal in the computer system.
The User Number is displayed in the bottom left corner of
the DESCRIPTION - Enter a description of the macro, what the
macro does.
Electronic Imaging (*)
Move your cursor to the model you wish to see and press
Move your cursor to the section you want to see and press
This gives you a screen with the parts image and several
lines of the invoice or order at the bottom. To zoom in on
any part of the image, press the + key and then a number.
The relation of the numbers to the image are the same as
the number key pad found at the right of most keyboards.
If you want to see the bottom left corner of the image
more clearly, type 1 and then "+". To zoom in on the
middle of the image, type 5 and then "+". To zoom in on
the top left corner, type 7 and then "+". You can zoom in
repeatedly, if desired, by typing "+" first and then a
digit (1 to 9). Use "-" to zoom out.
When you identify the item you want to put on the quote or
invoice, type the code that identifies it on the parts
image and press
If you want to see another section of the parts image,
press the corresponding digit (1 to 9) and then "+".
You can load the next or previous image of the current
model by using Pressing the Pressing the When you are done with the parts image, press
Message Screen - Use of (*)
The codes used in the Entered By and For fields should be
setup in the Salesman file (S). In a multi-user system,
each user should enter their code in the Entered By field
of the terminal that they use. This codes appears on each
new record until it is changed.
To send a message to another terminal in your system,
enter the user's code in the For field, type the message
and press
Just to the left of the "Call is From" title, is a field
where you can specify C for Customer, V for Vendor or N
for Name. By default, the system uses the Customer file.
To get detailed help for each field on the message screen,
press
Laser Printer Compatibility (*)
ABC Accounting currently supports the following Laser
Printer Drivers:
HP LaserJet IIP Okidata OL400 & 400e
HP LaserJet III Okidata OL-1200
Another feature is laser overlay. ABC can customize the
layout of your invoices, orders, statements and Word
Processor documents.
The design is created in Corel Draw and a conversion
program is used for overlay macro generation. This
prepares the design for storage in the printer memory.
The best conversion program we found is: FORMS ELECTRIC,
V1.2 PCL from Visual Software, 15 Cleardene, Dorking,
Surrey RH4 2BY, United Kingdom.
Macro Setup (*)
1. Put your cursor on the Multiplier field and press
2. Go to first Inventory record that needs a multiplier of
85 and press 3. Press
4. Type a letter or number. For this example use 5. Press
5. The message "Enter macro description." appears. Type
MULTIPLIER 85.
6. Press 7. Press 8. Press 9. Type 85. Press
10. Press 11. Press Here's a macro to go through the Inventory file changing
the Book price.
1. Put your cursor on the Book Price field and press
2. Go to first Inventory item that needs Book price
changed and press
3. Press 4. Type a letter or number. For this example use 6. Press
5. The message "Enter macro description." appears. Type
BOOK PRICE UPDATE. This description is displayed on the
Macro Menu.
6. Press 7. Press 8. Press
9. Press 10. Press Macros may be set up the same way on any screen of the ABC
Accounting program. The Macro Menu displays macros
available on the screen. You can view all macros by
pressing
A macro, by default, is a LOCAL macro, meaning it can only
be used on the screen (such as C screen) and computer,
where it was made, unless you specify another kind of
macro when you are setting it up.
To make a USER macro, meaning it can be used on any screen
by one user, type a ^U when you are asked for the macro
name. Then the computer asks for the USER Macro name.
To make a SCREEN macro, meaning it can be used on one
screen by any timeshare or network user, type a ^S when
asked for the macro name. The computer then asks for the
SCREEN Macro name.
To make a GLOBAL macro, meaning it can be used on any
screen by any timeshare network user, type a ^G when asked
for the macro name. Then the computer asks for the GLOBAL
Here are some other rules about macros:
1. A macro cannot contain more than 255 keystrokes.
2. When using 3. A Macro Name may be up to six letters or symbols, but
with a longer name, you save less keystrokes and time. Use
ONLY a single DIGIT (0-9) if you are making a repeating
macro, which is one that repeats itself.
4. If you enter two different macros using the same Macro
Name, the second entry will replace the first. (See
Since there are four different types of macros, you could
have up to four macros with the same Macro Name, as long
as they are different types. In such cases, when you enter
(1) Local......(2) Screen......(3) User......(4) Global
For example, suppose you had four macros named T: a global
macro, a user macro for user 1, a screen macro for screen
W, and a local macro for user 1 on screen W. Whenever user
1 presses
Windows 95, Windows 3.1, and OS/2 Compatibility (*)
platforms. Your dealer can help you decide which platform
will best fill your needs.
Encryption - Word Processor Records (*)
To encrypt a document, press To unencrypt an encrypted document, press DON'T FORGET YOUR PASSWORD!! It could take hours of costly
programmer time to figure out what your password was.
New Company Setup (*)
Become familiar with using the
NEW COMPANY SETUP
Hit the Since the General Ledger chart of accounts is used in
practically all other modules, this is the next thing to
set up. Consult with your accountant, you may be able to
use the account numbers which have been entered for your
convenience.
To add new G/L numbers or change any that are there, press
Press< G >for detailed help on setting up G/L accounts.
The same information is found by pressing
Now you need to make a decision as to what module or
modules to get on line first. If you are planning to do
only General Ledger on your computer, you are ready to
enter vendor information into the V screen and enter
financial data into the General Ledger. Press< N >for help
on setting up New vendors. Press< F > for help on entering
Financial data in the General Ledger.
ACCOUNTS RECEIVABLE SETUP
You can do Accounts Receivable (Customer Invoicing)
without setting up inventory. You will be entering item
descriptions and prices directly onto the invoice, and the
computer will maintain customer balances and print
invoices. With this method you will not get the benefits
of automatic pricing, sales history, inventory stock
tracking, etc.
(If you use the pre-installed General Ledger, skip this
paragraph.) On the # screen, enter the A/R Acct. #, A/R
Discount Acct. #, and the A/R Prepayments Acct. #. If your
chart of accounts does not include the discount or
prepayments account number, use the A/R account number. On
the & screen, enter the A/R Defaults in the first column.
Enter Customer information into the C screen and if you
have decided to start using the Accounts Receivable module
with inventory items, enter the Inventory information into
the I screen.
In the Inventory file (I), enter an item with a code of
"PB" and description "Prior Balance". Enter a sales G/L
account number to which to apply current customer's open
balances. Do not enter a list price. On the R screen
(Receivable Invoice), enter an invoice for each customer
that has an open balance. Enter the item code "PB", ship
quantity of "1", and sell price of the open balance
amount. This will tell the computer what each customer's
balance is. (An alternate method would be to enter all
open invoices with actual date and amount.
Enter any customer prepayments (that have not been
invoiced).
INVENTORY SETUP
To get the full benefits of the Inventory module, enter
each item into the I screen. Be sure to put the proper G/L
sale account number on each item. Check with your
manufacturers for price lists on diskette. If this is
available, contact ABC about transferring these to your
program. This can save you having to type all the
information by hand. For detailed help on entering
Inventory items, press< I >. The same information is found
by press
ACCOUNTS PAYABLE SETUP
Accounts Payable can also be done with or without
inventory items. To track purchase history and stock
quantities you will need to use inventory. The alternative
is to enter G/L account numbers on the invoices.
(If you use the pre-installed General Ledger, skip this
paragraph.) On the # screen, enter the A/P Acct#,
Inventory Start and End Acct #'s, and Purchase Start and
End Acct #'s. If Payroll and A/P will be using the same
check ledger, enter the Payroll & A/P Ledger #. On the &
screen, enter the A/P Defaults in the center column.
Enter Vendor information into the V screen and if you have
decided to start using the Accounts Payable module with
inventory items, enter the Inventory information into the
I screen.
Press< V >for help with setting up Vendors and press< I >
for help with setting up Inventory items.
Enter any A/P invoices you currently have open. This is
done on the Bill Entry Screen. (Press Press< A >for detailed help on entering A/P invoices.
Payroll can be set up any time after the G/L chart of
accounts is entered.
Consult with the dealer from whom you purchased the ABC
system to determine the best setup procedure for you and
your company.
Procedures for Entry & Editing -
Moving From Screen to Screen (*)
You can switch screens at almost any point within the
program by pressing It is not necessar to wait until the computer is finished
displaying the Selection screen before making your
selection. The You can move from screen to screen without losing
information that has not been saved except in the
following cases:
1. Printing a report that uses one of the files being
entered. For example, a customer listing will affect the
data on the Customer screen (C).
2. Going into a screen which references another file. For
example, going into the Receivable Invvoice screen (R)
will erase any unsaved information on the Customer screen
(C). Entering a receivable invoice can change the
information on the Customer screen (C), the Zip Code
screen (Z), the Inventory screen (I), the Job screen (J)
and the G/L screen (G).
3. Pressing 4. Pressing
5. Switching between the Invoice and Workorder or Quote
modes of Accounts Receivable. If you have not saved an
invoice, workorder or quote and you switch to another A/R
mode, the computer alerts you and asks if you want to
convert the information to the new mode. If you press N,
you will lose whatever had not been saved with 6. Switching between ledgers when entering G/L checks
without saving them. You must press
Procedures for Entry & Editing - Loading a Record (*)
To see a list of the records that are in the computer,
press If the code is alphanumeric, like Item Code or Customer
code, it is not always necessary to enter the complete
code. If you enter part of a code, the computer will find
the first code that begins with the entered code. This is
called a partial match.
If changes have been made to the currently loaded record
since you saved it, the computer will ask, "Save changes
before proceeding? Yes/No". If you do not want to lose the
changes you made to the record, press Y for Yes. Y or Following are other ways to load a record:
Indexed fields in the Customer file (C): Attention,
Address, Zip, Telephone #, Fax #, Home Phone #, Print
Code and Old Code.
In the Bill Entry Screen (B): Job #.
In the Employee file (E): Attention, Address, Phone,
SS # and Time Clock #.
In the General Ledger file (G): Alternate G/L#.
In the Inventory file (I): Vendor, New Item#, Print
Code, "E"G"I"K"L"N"P" Vendor field # 1, Group,
Location and Stock fields.
In the Job file (J): Customer #, Phone # and End date.
In the Names file (N): Attention, Address, Zip,
Telephone # and Print Code.
In the Invoice, Order or Quote screen (R): Slip #,
Order or Quote #, Ship Via and Bill Code.
In the Salesman file (S): Salesman Name.
In the Vendor file (V): Attention, Address, Zip, Print
Code, Phone #, Fax #, Salesperson Phone and
Salesperson Fax #.
In the Zip Code file: City.
In the Inventory Serial Number File ('F): Inventory #,
Serial # and Location Code.
Procedures for Entry & Editing -
Moving from Field to Field (*)
Pressing the The arrow keys move the cursor from field to field also.
The To move through a number of fields, hold down the arrow
key until you reach the desired field. Like most other
keys, the arrow keys repeat when held down.
The cursor will automatically skip over restricted fields,
like Stock Quantity on the Inventory screen (I).
In the repeating fields of the Assembly screen (A), Bill
Entry screen (B), Purchase Orders screen (O), Employee
screen (E), Category screen (K), Ledger screen (L),
Receivable Invoice & Order or Quote screen (R), Deposit
screen (D), Material screen (M), Time Card screen (T),
Paycheck screen (P) and Word Processor screen (W) you may
jump the cursor to the beginning or end by using
Procedures for Entry & Editing -
Editing Data Within a Field (*)
As soon as you start typing data into a field, that data
that was there before disappears. When you press Before you press To change a field that has already been entered, use
There are two edit modes: Insert and Overstrike. In Insert
mode, the entered character is inserted at the cursor,
pushing all the characters from that point to the right.
In Overstrike mode, the entered character overwrites the
character that was there before.
Press the When you press Press
character in the field, To clear a field, hold down Again, you can restore the original data to the field by
pressing When you press Remember the computer does not accept changes to a field
until you press
Procedures for Entry & Editing - Saving a Record (*)
To save a record, press Sometimes, when you press
<Ctrl G> You will receive a message telling you what entry
location and field number your cursor is at. Type in the
number of the entry location you want your cursor to be
moved to and press enter, and your cursor will be moved to
that location.
You can change the DOS and ABC Program time and date on
the Startup Screen. When you change the date, the computer
asks you to confirm your choice.
1. "Directory is '--'% full."
Enter the current time. This does not affect the
system's operation, but it is only for your
information. Most computers have a timeclock and
batteries installed which keep the time and date
current even when your computer is turned off.
Congratulations on your purchase of an Advanced Business
Computers software product! ABC Accounting 9.0 is a
high-performance, easy- to-use, integrated accounting
package for the 386, 486, and Pentium computer systems.
ABC has developed an outstanding accounting package which
includes the following features:
Parts Lookup Accounts Payable
Work Orders General Ledger
Invoicing Service History
Accounts Receivable Sales History
Inventory Control Purchase History
Serial Numbers Payroll
Purchase Orders
You can now have various imaging systems seamlessly meshed
into one package. No more switching from one screen to
another to do parts lookup and then back to make out a
workorder or invoice. (Sorry about those fiche machines,
they're obsolete.) Do it all on ONE station, or on ANY
station in a multi-user system; at the sales counter, in
the parts room, or back in the repair shop.
The first session will be on Company Setup, Parts Lookup
and Basic Accounts Receivable; entering customers, making
Work Orders and Invoices and tracking customer accounts.
The goal of the first seminar is to get you up and
running, able to enter all your day-by-day Accounts
Receivable transactions.
ABC offers a high level of active modem & phone support.
We can see what you're doing, you can see what we're
doing, right on your screen.
ABC offers Custom Logos. We can customize the layout of
your invoices, workorders, and statements with a Logo
created especially for your business. Other details on
your print-outs can be customized, as well, to give you
the "look" that you want for your company. (Custom Logos
are available with Laser printers that support the
following drivers; HP LaserJet IIP, HP Laser Jet III,
Okidata OL400 & 400e, Okidata OL-1200, Okipage 16n, and
Okipage 18.
Our technicians have tested many hardware configurations
in order to supply you with equipment that will do the job
efficiently and reliably. Our minimum recommended
multi-user system consists of the following:
If the manufacturer provides price updates on floppy
disks, we can prepare that data for input into your
computer. There are a number of things that you can
specify such as Item Prefix, Description Update, List
Price Adder, Cost Calculation, List Price Calculation,
Minimum Markup, etc. There is a charge for this service.
ABC Accounting can be run on dozens of workstations at
once. Usually existing equipment can be utilized as
workstations when upgrading to ABC Accounting. It is
important that the base computer have sufficient speed and
capacity to run a mult-user system.
Every ABC multi-user system, with a workstation configured
similarly to the base, is setup so that the workstation
could be used as the base, in case of problems with the
base computer.
All standard equipment sold by Advanced Business
Computers, comes with a one-year replacement warranty.
This means that if an equipment problem surfaces that
can't be resolved over the phone, replacement equipment
will be sent to you, until your equipment is repaired.
There will be no charge for the temporary replacement
equipment and no charge for non-expendable parts and labor
to repair your equipment. You do not have to wait for it
to be fixed, rather we will ship replacement equipment,
via UPS, by the next business day after you have notified
us and an equipment problem is diagnosed.
In order to provide fast, reliable repair service at a
reasonable price, we offer a service contract to all of
our customers with ABC equipment. For a low monthly fee we
will maintain an inventory of parts and equipment to keep
your system operating. Our intent is to have your system
operating as quickly as possible after we are notified.
There will be no charge for non-expendable parts to get
the equipment operating and labor to replace them. If the
repairs cannot be made within reasonable time, we will
provide temporary replacement equipment.
The Multiple Sales Tax feature is used when you must
collect two or more types or rates of sales tax.
1. Make sure all customer invoices & deposits for the
month are entered. Put a Y in Deposit Total on the last
deposit of the month and save it.
Obtain setup balances from your accountant. Enter these
under
The Macro Screen is accessed from the
To access the Electronic Imaging feature of ABC
Accounting, press F on the
To access the Message Screen, press
Invoices, Orders, Quotes, Statements, Checks, Labels and
Reports can be printed on Laser Printers.
Telephone & Fax: +44 1306 742 425
Internet: http//www.visual.co.uk/
E-mail: geddes@visual.co.uk
CompuServe: 100023,1167
A macro can store a sequence of keystrokes (up to 255) and
recall it for you with only two keystrokes. Suppose you
decided to put a multiplier of 85 in all of your Inventory
records. A lot of time could be saved by setting up a
macro to do this. Here are the steps to set up such a
macro.
ABC Accounting, Version 6 and later, runs on a variety of
Any document written in the ABC Word Processor can be
encrypted so that unauthorized persons can not read or
delete what is written.
GETTING ACQUAINTED WITH THE KEYBOARD
The first field on a screen is usually the record code or
reference number. This is the field the computer uses to
reference the record. To load a record, simply enter its
code here.
Saving a record tells the computer to place it on the hard
drive so that it may be retrieved by the record code at
some later time. Without saving the record, the computer
will "forget" the entry.