; Screen

SHIPPING SCREEN EDIT FUNCTIONS

SHIPPING SCREEN FILE FUNCTIONS

SHIPPING SCREEN OPTIONS FUNCTIONS

Package Identifier # (;)

Acknowledge of Delivery (;)

Collect on Delivery - COD (;)

Ship-to Name & Address (;)

Calculating Freight Charges (;)

Shipping Options (;)

SHIPPING SCREEN EDIT FUNCTIONS
<Alt M> Manual Entry; Goes to Weight Field

<Alt Z> Enters at Zip Code

SHIPPING SCREEN FILE FUNCTIONS
<Alt L> Print Label of Record on Screen

<Alt R> Recalculate Shipping Charges

<Alt U> Print Daily UPS Manifest; Disables screen commands except ALT U until the next day's UPS manifest is set up.

<Shift F9> Delete a Record; Records for the current day may be deleted. Records for previous days are reversed.

<F9> Save Record

<F8> Load Next Record

<F7> Load Previous Record

SHIPPING SCREEN OPTIONS FUNCTIONS
<Alt N> Numbering or Counting Mode The computer allows you to weigh an empty container (Tare) and then enter a count and weigh a sample. Then placing like items in the container will count the items by weight.

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Package Identifier # (;)
This is a sequential record number used to identify the package and record. Normally package ID #'s from previous days may not be changed.

Weight (;)
This is the weight of the package rounded up to the next higher pound. The computer enters this weight from the scales. If a weight is manually entered here, and there is a valid ship-method and zone combination, the shipping charges will be recalculated. Otherwise the shipping charge is cleared.

CLP
Invoice#,Order#,Bill#,P/O#,Bulk# (;)

Bulk # Under 20,000 P/O number Between 20,000 to 55,000 Bill # Between 55,000 to 199,999 Order # Between 200,000 to 439,999 Invoice Above 440,000 ;CLPA00

Invoice # (;)
When the number is over 10,000, this is the Customer Invoice # that is being shipped. Numbers under 10,000 are used in conjunction with an optional mailing list program which gives each bulk mailing from the list a number so that freight can be calculated and a label printed.

Date (;)
This is the date the package was shipped. It may not be changed until the day's shipment is finished and a UPS manifest is printed.

Shipping Method (;)
This is the code for the way the package is to be shipped. When a shipping option is selected during the calculating of shipping charges, the code for the selected option is automatically entered. If a ship- method code is manually entered here, and there is a valid ship-method and zone combination, the shipping charges will be recalculated. Otherwise, the shipping charge is cleared.

Press< H >for an explanation of how Freight Charges are calculated.

Press< O >for a list of the Shipping Options.

Calculating Freight Charges and a List of Shipping Options can also be accessed from the (;) by pressing<Shift F1>, selecting Questions, and then options H or O.

Customer Code (;)
If the Customer Code entered here is found on the Base System, the computer will calculate shipping charges from this customer's zip code.

Press< H >for an explanation of how Freight Charges are calculated.

Press< O >for a list of the Shipping Options.

Calculating Freight Charges and a List of Shipping Options can also be accessed from the (;) by pressing<Shift F1>, selecting Questions, and then options H or O.

Department # (;)
This field is used for costing shipping to certain departments. When the Package ID # is 1, it is used for the UPS shipper number. On records where the ship method is "U/", indicating the beginning of a daily shipment for UPS, it is used for the UPS pickup number.

Ship-to Zip Code (;)
Enter the Ship-to Zip Code here. The computer will load the City, State, and Country, and calculate the shipping charges.

Press < H > for an explanation of how Freight Charges are calculated.

Calculating Freight Charges can also be accessed from the (;) screen by pressing<Shift F1>, selecting Questions, and then option H.

Zone (;)
This is the zone used for calculating the shipping charges. When a shipping option is selected during the calculating of shipping charges, the zone for the selected option is automatically entered. If the zone is manually entered here, and there is a valid ship-method and zone combination, the shipping charges will be recalculated. Otherwise, the shipping charge is cleared.

Press < H > for an explanation of how Freight Charges are calculated.

Calculating Freight Charges can also be accessed from the (;) screen by pressing<Shift F1>, selecting Questions, and then option H.

Package # (;)
This field is used when you are shipping more than one package for an invoice.

This is the number of packages shipped out of the total number for that invoice.

Oversize (;)
Enter an asterisk (*) here to indicate an oversized package. When the computer calculates UPS shipping charges for packages weighing less than twenty-five pounds, it uses the twenty-five pound rate to calculate the shipping charge. An asterisk may be entered in this field also when selecting a shipping option from the computer shipping calculations.

Acknowledge of Delivery (;)
An asterisk (*) entered in this field requests an acknowledgement of delivery. It is printed on the UPS manifest and the charges are shown. An asterisk may be entered in this field also when selecting a shipping option from the computer shipping calculations.

Call Tag (;)
An asterisk (*) entered in this field requests a call tag. It is printed on the UPS manifest and the charges are shown. An asterisk may be entered in this field also when selecting a shipping option from the computer shipping calculations.

Shipping Charge (;)
This is the shipping charge for the package. It is normally automatically entered when a shipping option is selected when calculating shipping charges or when the weight, shipping method, zone, or oversize is manually entered. The charge may be changed if a different charge is desired.

Declared Value (;)
This is the declared value of the package. It is printed on the UPS manifest. A UPS insurance charge is calculated for each $100.00 or fraction of $100.00 over $100.00 for each package. The declared value (Dv) amount may also be entered when selecting a shipping option from the computer shipping calculations.

COD Charge (;)
This is the UPS charge for collecting money on delivery of the package. It is automatically entered when entering a COD amount. It is printed and totaled on the UPS manifest.

Collect on Delivery - COD (;)
This is the amount the UPS driver is to collect from your customer when he delivers the package. Entering a COD amount will also automatically enter the UPS COD charge for the service. If a negative amount is entered, the associated UPS COD charge will also be reversed. It is printed on the UPS manifest. The COD amount may also be entered when selecting a shipping option from the computer shipping calculations.

Ship-to Name & Address (;)
The Ship-to name and address is entered automatically when an invoice or customer code is found. Otherwise you may type in the Ship-to Name & Address in these spaces.

The data in this window set setup on {!SD for Domestic {!DI forinternational

Calculating Freight Charges (;)
The computer calculates freight charges when a valid entry is made in the Invoice #, Customer Code, or Ship-To Zip Code field, or when +R is entered. First, the computer waits until a valid weight is received from the scales. The weight is considered valid when the computer receives three consecutive readings that are the same. If the computer receives no readings, it will give the following message: "Scale not Responding." Make sure that the scales is turned on and the cables are properly connected to the computer. If the scale is turned on and there is no weight on the scales, "Scale Weight is ZERO" message will appear at the bottom of the screen. Just place your package on the scales, or you may enter the weight manually. If the weight is unstable, usually caused by somebody leaning on the scales, the computer will appear as if it is doing nothing.

After the computer reads the scales it gets the zip code from the Customer file (C), cross references it with the Shipping Zones file ("), and then calculates the shipping charges from the Shipping Charges file (:).

See page O for a list of the Shipping Options.

The Shipping Options can also be accessed from the (;) screen by pressing <Shift F1>, selecting Questions, and then option O for Shipping Options.

Shipping Options (;)
After the computer calculates the charges for a number of different ship methods, it displays the following line on the bottom of the screen:

"Enter '/' # Pkgs or Os,Ao,Cod,cT,Dv,Spec,0-9 Ship opt,Reject".

/ - This gives you the option to enter the number of packages for the invoice. Screen commands are disabled until all packages are entered.

Os - (Oversized) Entering an "O" will place an asterisk under the Os and recalculate the shipping charges using at least 25 pounds for the UPS # charges.

Ao - (Acknowledge of Delivery) Entering an "A" will place an asterisk under Ao.

Cod - (Collect on Delivery) Entering a "C" will ask you for the C.O.D amount.

cT - (Call Tag) Entering a "T" places an asterisk under cT.

Dv - (Declared Value) Entering "D" will ask for the Declared Value.

Spec- (Special Shipping) This allows you to enter your own ship-method and manually calculated shipping charges. A ship-method starting with a "U" is reserved for United Parcel Service and may be used only with previously set up pricing zones.

0-9 - The desired shipping option must be entered after the above options. The ship options without amounts may not be used.

* - (Reject) This rejects entry and calculations and allows you to re-enter.