= - Stock Adjustment Screen

INVENTORY STOCK ADJUSTMENTS SCREEN EDIT FUNCTIONS

INVENTORY STOCK ADJUSTMENTS SCREEN FILE FUNCTIONS

INVENTORY STOCK ADJUSTMENTS SCREEN LOAD FUNCTIONS

INVENTORY STOCK ADJUSTMENTS SCREEN TOOLS FUNCTIONS

Reference # (=)

Inventory Auto-Load Option (=)

Inventory Item (=)

Count Quantity (=)

Inventory Auto Load Option (=)

Taking Inventory (=)

showGo-to location<Ctrl G> Next item <Alt N> put on W processor<Ctrl W> Previous item <Alt P> run macro <F4> next record <F8> make new macro <Shift F4> index previous <Shift F7> enter calculator<Shift F3> index next <Shift F8>

<Edit Help . . .> <File Help . . .> Add a line <Ctrl A> New record <Ctrl N> Erase a line <Ctrl E> close lookup <F5> MOVE CURSOR close all lookups<Shift F5> beginning field<Ctrl Home> open lookup <F6> ending field <Ctrl End> alternate lookup <Shift F6>

INVENTORY STOCK ADJUSTMENTS SCREEN EDIT FUNCTIONS
<Ctrl A> Add a blank line at the cursor, pushing down any lines that are below. This only works in repeating fields.

<Ctrl E> Erases the line where the cursor is and moves up any lines that are below. This only works in the repeating fields.

<Ctrl Z> Undo present changes to line cursor is on.

<Crtl Home> Moves the cursor to the beginning field on the screen from any location.

<Ctrl End> Moves the cursor to the ending (non-repeating) field on the screen from any location.

<Page Up> Move the cursor up one screen at a time when the cursor is in the repeating fields. Any where else on the screen, place the cursor on the top line of the repeating fields.

<Page Down> Move the cursor down one screen at a time when the cursor is in the repeating fields or to the next available line.

<Shift Up-Arrow> Move cursor to the first line of the currently loaded record.

<Shift Down-Arrow> Move cursor to the last line of the currently loaded record.

INVENTORY STOCK ADJUSTMENTS SCREEN FILE FUNCTIONS
<Ctrl N> Clears the screen and loads the next available reference number. This does not save or unsave any record.

<F5> exit lookup <Shift F5> close all lookups

<F6> open lookup <Shift F6> alterate lookup

<F9> save record <Shift F9> delete record

<F10> selection screen <Shift F10> go to menu bar

<Esc> Exit one level <Alt-F4> exit ABC

INVENTORY STOCK ADJUSTMENTS SCREEN LOAD FUNCTIONS
<Alt N> Loads the next Inventory Item on the line where the cursor is.

<Alt P> Loads the previous Inventory Item on the line where the cursor is.

<F7> open/load previous record

<F8> open/load next record

<Shift F7> When the cursor is on an indexed field, press to scroll through information in reverse.

<Shift F8> When the cursor is on an indexed field, press to scroll through information going forward.

INVENTORY STOCK ADJUSTMENTS SCREEN TOOLS FUNCTIONS
<Ctrl G> You will receive a message telling you what entry location and field number your cursor is at. Type in the number of the entry location you want your cursor to be moved to and press enter, and your cursor will be moved to that location.

<Ctrl W> Put the currently loaded reference # on a Word Processor list. To see the list, press F10, W, Ctrl N (to clear screen), and then type =LIST. To learn more, press <W>.

<Alt T> Saves the current stock quantities on the Inventory screen (I). This will set the Pre-Adjust Quantity to make the cut-off required for accurate physical inventory. Once this is done, and you have taken your actual inventory count, you can continue normal computer operations such as entry of A/P Bills and A/R Invoices, even though not all stock adjustments have been entered into the computer. The stock adjustments should be entered within the same month that the physical inventory count was done.

<F4> Start macro from the line the cursor is on. Press and the macro name.

<Shift F4> Record Macro. Press to begin recording. Then enter the macro keystrokes. Press to end the macro. Press <M> for more information.

<Shift F3> calculator. Use + to add and total and - to subtract, ) to clear, ( for off, = or for equals.

Reference # (=)
This is a number from 1 to 999999. The computer automatically sets it to the next available number.

Date (=)
This is defaulted to the system date, but may be changed here.

Inventory Auto-Load Option (=)
An "I" entered in this field will automatically load the next item from the Inventory file (I) on each new line. An "L" in this field will automatically load the next inventory item by location from the Inventory file (I). You will need to enter the first Item Code to start the sequence.

If you are entering quantities from Report # 1 - 35, PHYSICAL INVENTORY LISTING, you will probably want to auto-load the items on the screen in the same order the report is sorted.

Remark (=)
You may enter any remark of your choice.

Inventory Item (=)
Enter the Item # from the Inventory file (I) for the item you want to adjust. When you press the Item Description is displayed.

Count Quantity (=)
Enter the total quantity on physical inventory. After you press , the computer will automatically load the next item.

One caution - pressing without a quantity will have the same effect as entering "0" - it will zero the Stock Quantity when the record is saved. If you don't want to zero the Stock Quantity on an item that has come up, you must either enter the correct quantity, or remove the item from the screen, or enter another item in its place. The next paragraph explains the exception to this rule.

When you are ready to save your record, there will probably be an extra item at the bottom because the computer always brings up the next one. For this reason, the computer will ask you, "Do you want to save the last line? (Y/N)" If you press "N" the computer will remove the last line before saving the record.

Stock or Transferred Qty (=) (S)tock or (T)ransferred Qty is two different methods of taking inventory. Both methods require that accounts payable bills have been entered in the system for all items being counted and receivable invoices have been entered for all items not being counted. Choose S if you wish to do the count and enter all items into the computer before making any transactions in the computer that affect inventory quantitys. If you use the T option, you need to do an Alt T before starting the count. This saves all current stock quantitys into a special file. Now after you get the count quantitys for the items you are counting onto paper, you can resume sales and purchases on the computer. Since the computer knows what the stock quantity was when you counted and what transactions changed the inventory stock quantitys since you counted, you will ba able to enter the stock quantitys into the computer at your leisure. They do need to be entered before you run inventory value or before you do another Alt T to count more items. For either method of counting, the above steps can be repeated, to count inventory by sections.

Inventory Auto Load Option (=)
This field allows you to choose how you want the computer to automatically load inventory. (I) loads sequentially. (L) loads the items from the specific group setup in the (I) Inventory screen. To load items manually leave this field blank.

Taking Inventory (=)
The Inventory Stock Adjustment screen is used, when taking inventory, to enter physical inventory count quantities. Following are described two methods of taking inventory.

TAKING INVENTORY, USING THE "S" OPTION - This option allows you to count your inventory one section at a time. It works best if you have the inventory location specified on the Inventory screen (I). Follow these steps:

A. Establish Cutoff Point, this can be at any time in any month.

1. All items counted must have been entered in A/P, on the Bill Entry screen (B), either on Shipping Tickets or on A/P Bills.

2. All items removed from inventory must be on A/R Invoices. This is done on the Customer Invoice screen (R). Do NOT include these items in your count.

B. Print Report # 1-35, Physical Inventory Listing.

1. Type "L" to sort by Location.

2. Type "S" if you only want to list items with a positive or negative Stock Quantity. Or, press to include all items.

3. "The Skip Post Dates before" field allows you to skip items that have had no activity since a certain date.

C. Count one section of your inventory, without making any changes to that section, either by invoicing customers or by entering A/P bills.

D. Enter the actual count on the sheet printed out in Step # B.

E. On the = screen, choose S for Stock Quantity.

F. Use the Auto-Load Option "L" if you want all the items listed by location.

1. Enter the first item code from your inventory sheet.

2. Enter the Count Quantity, even if it is the same as the Pre-Adjust Quantity.

3. When you press on Count Quantity, the computer loads the next inventory item by location.

4. Enter the Count Quantity on EACH line.

5. If you let the Count Quantity field blank, the computer will adjust the stock to ZERO.

G. Use neither Auto-Load Option if you want to manually enter only the items which need a quantity adjustment.

1. Enter the first item code that needs a quantity adjustment.

2. Enter the Count Quantity.

3. Enter the next item code that needs a quantity adjustment.

4. Repeat steps b & c until you are finished with the section.

TAKING INVENTORY USING THE "T" OPTION - This option is used with +T (Transfer) allowing you to count your inventory one section at a time or the entire Inventory. Use steps A and B that are used with the "S" option and then continue with the following procedure:

C. Go to the = screen, and press +T to run the inventory transfer option. This makes a a copy of your current inventory quantities in a special file.

1. Press "Y" if you entered all stock adjustments since the last transfer, (the last time that you used the +T option.)

2. Enter your password to start the transfer. Use PASS if no other password has been setup.

D. Count one section of your inventory, (or your entire Inventory) without making any changes to that inventory, either by invoicing customers or by entering A/P bills.

E. Enter the actual count on the sheet printed out in Step # B.

You can enter the count quantities into the computer at your convenience, but they MUST be entered before you can get an Up-to-Date Inventory Value report, and they MUST be entered before you use +T again to count another section of your inventory (or your entire inventory).

F. On the = screen, choose T for Transferred Quantity.

G. Use the Auto-Load Option "L" if you want all the items listed by location.

1. Enter the first item code from your inventory sheet.

2. Enter the Count Quantity, even if it is the same as the Pre-Adjust Quantity.

3. When you press on Count Quantity, the computer loads the next inventory item by location.

4. Enter the Count Quantity on EACH line.

5. If you let the Count Quantity field blank, the computer will adjust the stock to ZERO.

H. Use neither Auto-Load Option if you want to manually enter only the items which need a quantity adjustment.

1. Enter the first item code that needs a quantity adjustment.

2. Enter the Count Quantity.

3. Enter the next item code that needs a quantity adjustment.

4. Repeat steps b & c until you are finished with the section, (or your entire inventory).

With either option, DO NOT ENTER THE INVENTORY ITEM TWICE.

Note the following comments about making inventory adjustments:

The message "Do you want to save the last line?" only appears if there is no quantity on the last line that has an inventory item loaded. If you press "Y" for Yes, the Stock Quantity for that item will be set to ZERO!!! The computer does not adjust the stock quantity of an "invisible" item.

You can also make adjustments to inventory on the Bill Entry screem (B). Use .ADJUST as the Vendor and an A in the PayCode field.

Adjustments to Serial # items MUST be made on the Bill Entry screen. Use .ADJUST as the Vendor and put an "A" in the PayCode field.