This screen is used for applications where a group of inventory items is priced and sold as a unit or assembly. Enter the Assembly code and list all the individual items under it. Assembly price is calculated by adding the list price of each item.
Helps Accessed From Assemblies (A) Screen
File Help (A)
Ctrl+N—clears the screen, without saving or un-saving the current record, and sets the reference number to the next available number.
F5—exits lookup.
Shift+F5—closes all lookups.
F6—opens lookup.
Shift+F6—alternates lookup (used only with custom packages).
F9—save record.
Shift+F9—deletes record.
F10—goes to the Selection Screen.
Shift+F10—goes to the Menu Bar.
Esc—exits one level.
Alt+F4—exits ABC.
Ctrl+D—Duplicates. If you want to enter the same, or almost the same, information under a different assembly code, type in the new code and press Ctrl+D. When prompted, enter the code of the record you want to duplicate and press Enter. The old record will be entered onto the screen.
Alt+N—loads Next inventory item (with cursor on field).
Alt+P—loads Previous inventory item (with cursor on field).
F7—loads previous record.
F8—loads next record.
Edit Help (A)
Ctrl+A—Adds a blank line at the cursor if you are on the repeating fields at the bottom part of the screen. All lines below will be pushed down a line.
Ctrl+C—Copies text. Place your cursor on the field that contains the text you wish to copy and press Ctrl+C. Then move your cursor to the field you want your information copied to and use the paste (Ctrl+V) function.
Ctrl+E—Erases the line at the cursor if you are on the repeating fields in the bottom part of the screen. This will move up all lines below if there are any.
Ctrl+V—pastes text. Any text that has been copied (with Ctrl+C) or cut (with Ctrl+X) may be pasted into any other field by using the Ctrl+V function. Simply place your cursor in the field you want to copy the information to and press Ctrl+V.
Ctrl+X—cuts text. Place your cursor on the field you want the text removed from and press Ctrl+X. The text will disappear. If you want to replace this text in another field, simply move your cursor to that field and use the paste (Ctrl+V) function.
Ctrl+Z—Zap! Undoes latest changes to the line the cursor is on.
Home— places the cursor at the beginning of the field.
End—moves the cursor to the end of a field.
Page Up—moves the cursor up a page.
Page Down—moves the cursor down a page.
Shift+Up arrow—moves the cursor to first line on repeating fields.
Shift+Down arrow—moves the cursor to next available line on repeating fields.
Tools Help (A)
Ctrl+G—Gets or jumps to the address of a certain field. When you press Ctrl+G, a message box appears telling you the address of the field your cursor is on. You are also given opportunity to jump to another address. Enter the location number of the field you want to jump to, or enter F and the field number of the field you want to jump to.
Ctrl+J—accesses a Journal to record anything that you want to remember about this assembly. To see previous notes, press Ctrl+J. When you are done, press F9. The notes will be saved with the date and time.
Ctrl+K—accesses a second journal. It is similar to the Ctrl+J journal, but saves your notes with only the date.
Ctrl+W—puts the assembly code on a Word Processor list. To see the list, press F10, W, Ctrl+N (to clear screen), and then type ALIST. Ctrl+W
Alt+A—recalculates all assembly records in the Assemblies screen files. If you have changed pricing on some inventory items and want to make sure all your assemblies are updated according to the new prices, press Alt+A on the A screen. You will be asked if you want All records to be recalculated. Press Y for Yes. If you want only one record to be updated, use the Alt+R tool.
Alt+R—recalculates the assembly record you are currently viewing. If you have changed pricing on some inventory items and want this record to be updated so that the new prices will take effect, press Alt+R. Prices and costs will be recalculated. If you want to update all your Assembly screen records, you will need to use Alt+A.
Alt+U—forces the program to Use the item # you entered instead of the one similar to it that is already in the system.
Shift+F3—brings up an accountant's* calculator when your press it the first time. The second time you press it, the final calculations showing are entered into the field the cursor was on.
+ adds or totals - subtracts / divides
* multiplies ) clears ( exits calculator
= totals or equals
*If you are not familiar with an accountant’s calculator, you may want to take a little time to familiarize yourself with the differences in usage here. Figures are entered as positive or negative: i.e. 100+50-75= would be entered as 100+; 50+; 75- The answer calculates each time you press the positive or negative sign. The = sign or Enter key seldom need be used unless you are multiplying or dividing.
Enter the code of the assembly as entered in the Inventory (I) screen. When you press Enter, the Item Description will be brought across from the Inventory (I) screen.
Enter the code for the individual items from the Inventory (I) screen. When you press Enter, the Item Description will be brought across from the Inventory (I) screen.
Enter the quantity of this item that is included in the assembly.
Remark (A.13)
You may enter a remark for your own information in this field. These remarks will not appear on invoices.
Posted Fields (A)
The following fields are restricted: Labor Hours 1, Labor Hours 2, Labor Hours 3, Cost Subcontract, Material Quantity, Cost and Sell Price. These fields automatically update as you enter the individual line items on the lower part of this screen.
Assembly Setup (A)
1. Enter the Assembly code, as found on the Inventory (I) screen.
The Assembly Code and all the individual item codes used on the Assembly screen should be set up as inventory items on the I screen before they are used here. The Assembly Code item (and only the Assembly Code item) MUST have a B, BN or BK entered in the Unit field on the Inventory (I) screen. (If you type an Assembly Code that has not been set up on the Inventory (I) screen, a message pops up: "Inventory Item # _______ not found.”)
2. Type the code for the individual items that make up the assembly. If you typed a Code that hasn't been entered into the Inventory files, a Lookup Screen of Inventory Item codes pops up. Use the Up or Down arrows and press Enter on the right code.
a. If you do not find the right code and you wish to set up a new code, press Alt+A on the Lookup Screen. This takes you to the Inventory screen with the new Code already entered. Use the steps listed in “How To Set Up Inventory Items.” When you save the new Inventory item by pressing F9, you are taken back to the Assembly that you were working on with the new item entered. You're ready for step 3.
b. If you do not find the right code: and you want to start over, press F5. The Lookup Screen and the typed code disappear. You're ready for step # 2 again.
3. Type the quantity of each item included in the assembly.
4. You may enter a remark about the item. This does not show up on the invoice.
5. Enter as many different item codes as you need for the Assembly, with the quantity used of each item.
6. As of ABC Version 13, you may also enter sales tax codes for assemblies. (Or any other items with a % sign in the unit field.)
7. When you are done, press F9 to save the Assembly.
As you add items to the assembly, the program keeps a running total, in the upper part of the screen, of how many items are used in the assembly. This is labeled Material Quantity. Cost is the totals of the cost of each item. Sell Price is the total of the list price of each item.
Assembly Pricing and Printing (A)
The code used in the Unit field on the Inventory screen where the assembly code was set up determines pricing and printing.
B in the Unit field means that the assembly price is determined by totaling the list price of each individual item. Each item, along with its price, is printed.
BK in the Unit field means that the assembly price is set manually in the List Price field on the I screen of the assembly item. This price is displayed on the Assembly Item line of the invoice. Each item is printed on the invoice without a price.
BN in the Unit field means that the assembly price is set manually in the List Price field on the I screen of the assembly item. This price is displayed on the Assembly Item line of the invoice. Neither the items nor their prices are printed on the invoice, though they do appear on the screen.
Purpose of the Assembly Screen (A)
This screen is used for applications where a group of inventory items is priced and sold as a unit or assembly. Enter the Assembly code and list all the individual items under it. The price is calculated based on the list price of each item, unless you indicate otherwise.