<Alt Y> Transfer Employee to Customer, Vendor or Name file.
Workers Compensation Number (E)
FICA - Social Security Tax (E)
FUTA - Federal Unemployment Tax (E)
SUI - State Unemployment Insurance (E)
Rate/Wage/Deduction Amount (E)
EMPLOYEE SCREEN EDIT HELP
<Ctrl A> Add blank line at cursor (repeating fields)
<Ctrl E> Erase line at cursor (repeating fields)
<Ctrl Z> Undo present changes to line cursor is on.
<Crtl Home> Moves the cursor to the beginning field on the screen from any location.
<Ctrl End> Moves the cursor to the ending (non-repeating) field on the screen from any location. Use Shift Up arrow and Shirt Down arrow to go to the first and last repeating field, such as in an inventory item list.
<Alt D> Move cursor to Deduction/Advance section
<Alt I> Move cursor to Tax Information section
<Page Up> Move the cursor up a page.
<Page Down> Move the cursor down a page.
<Shift Up-Arrow> Move cursor to first line on repeating fields
<Shift Down-Arrow> Move cursor to next available line on repeating fields
EMPLOYEE SCREEN FILE HELP
<Ctrl N> Clear the screen, without saving or unsaving the
current record, and set the reference number to the next
available number.
<F5> exit lookup <Shift F5> close all lookups
<F6> open lookup <Shift F6> alterate lookup
<F9> save record <Shift F9> delete record
<F10> selection screen <Shift F10> go to menu bar
<Esc> Exit one level <Alt-F4> exit ABC
EMPLOYEE SCREEN LOAD HELP
<F7> previous record
<F8> next record
<Shift F7> When the cursor is on an indexed field, press
<Shift F8> When the cursor is on an indexed field, press
EMPLOYEE SCREEN REPORTS HELP
<W> Employee Wage & Deductions Report
<L> Print Employee Address Label
<E> Print Employee Address on an Envelope
EMPLOYEE SCREEN TOOLS HELP
<Ctrl J> or <Ctrl K> This gives you two notepads to keep
on file anything that you want to remember about this
purchase order. <Ctrl M> Enter Employee Mail
<Ctrl T> Dial Telephone. For detailed help, press <T>.
<Alt Y> Transfer Employee to Customer, Vendor or Name file.
<Shift F4> Record Macro. Press <Shift F3> calculator. Use + to add and total and - to
subtract. Use / to divide and * to multiply. Use ) to
clear and ( for off. Use = or
Employee Code (E)
When you are entering a new Employee, press <Ctrl N> to
blank out the existing Employee Code and then press
If the Code Generator has NOT been set up on the # screen,
enter the code you will use to reference the Employee. It
may be letters, numerals or a combination of both. Be
simple & consistent. View the Employee's name as listed in
a phonebook. For example, Ed F. Mart, is listed as Mart,
Ed F. Using the first 3 letters of the 1st word, first 2
letters of the 2nd word, first letter of the 3rd (if there
is any) you'd have MAREDF. To avoid problems with similar
names, end with a digit, starting with 0. Leave a blank
when there is no middle initial or 3rd word.
Name (E)
Use a comma in the name, for what follows the
comma will be placed first when it's printed on
payroll reports. For example, Wengerman, T. Ray
will be printed: T. Ray Wengerman.
Additional Address Line (E)
Address (E)
Zip Code Extension (E)
Phone Number (E)
Workers Compensation Number (E)
Social Security # (E)
Status M/S, P (E)
Enter "P" if this record is used for payments of tax
liabilities, such as federal deposits and wage
attachments.
The computer will not allow you to save an employee
record without an entry in this field.
Pay Period Frequency (E)
Federal # of Dependents (E)
Birth Date (E)
Hire Date (E)
Termination Date (E)
Review Date (E)
Enter a future date to review this
employee's files. This is an information
field that appears on some payroll
reports.
Last Raise Date (E)
When a change is made to an employee's rate, up or
down, the computer asks the question, "Do you want
to update the raise history? (Yes/No)". If you
press Y, the computer updates this field.
Extra Amount (E)
Tax Exempt (E)
State Tax Code (E)
Other State Code (E)
Local Tax Code (E)
Medicare Tax Code (E)
Other Tax Code # 1 (E)
Deduction/Advance Code #1 (E)
The code automatically loads from the DEDUCTION DEFAULTS
column on the Employer Setup screen (F). If a different
code applies to an employee, change it here. Any code you
use must first be set up on the Category & Tax Tables
screen (K). 016, DEDUCTION/EARNING #1, must be entered in
the Amount/Tax field on the record you have set up on the
Category & Tax Tables screen (K).
Here's an example of a deduction: On the K screen enter WA
as the code and Wage Attachment as the description. Enter
Wage Attach as the Stub description. Enter the Wage G/L
Account #. (Our standard # is 615). Enter D in Labor Type.
On the right hand side enter 016 in the Amount/Tax field
and #29 in the Calculate field. Press
Paycheck Deduction (E)
Enter an advance amount as a negative figure. Unless an
amount has been entered into the TOT AMT field on this
line, the employee will continue to receive the advance on
each paycheck until this field is cleared.
Total Amount (E)
Deduction accumulations are zeroed at the end of each
year. Therefore, at the end of each year, this field must
be changed to reflect only the amount that still needs to
be deducted. Lines with the total amount deducted will
need to be deleted.
Deduction/Advance Code #2 (E)
The code automatically loads from the DEDUCTION DEFAULTS
column on the Employer Setup screen (F). If a different
code applies to an employee, change it here. Any code you
use must first be set up on the Category & Tax Tables
screen (K). 017, DEDUCTION/EARNING #2, must be entered in
the Amount/Tax field on the record you have set up on the
Category & Tax Tables screen (K).
Here's an example of a deduction: On the K screen enter WA
as the code and Wage Attachment as the description. Enter
Wage Attach as the Stub description. Enter the Wage G/L
Account #. (Our standard # is 615). Enter D in Labor Type.
On the right hand side enter 017 in the Amount/Tax field
and #29 in the Calculate field. Press
Deduction/Advance Code #3 (E)
The code automatically loads from the DEDUCTION DEFAULTS
column on the Employer Setup screen (F). If a different
code applies to an employee, change it here. Any code you
use must first be set up on the Category & Tax Tables
screen (K). 018, DEDUCTION/EARNING #3, must be entered in
the Amount/Tax field on the record you have set up on the
Category & Tax Tables screen (K).
Here's an example of a deduction: On the K screen enter WA
as the code and Wage Attachment as the description. Enter
Wage Attach as the Stub description. Enter the Wage G/L
Account #. (Our standard # is 615). Enter D in Labor Type.
On the right hand side enter 018 in the Amount/Tax field
and #29 in the Calculate field. Press
Deduction/Advamce Code #4 (E)
The code automatically loads from the DEDUCTION DEFAULTS
column on the Employer Setup screen (F). If a different
code applies to an employee, change it here. Any code you
use must first be set up on the Category & Tax Tables
screen (K). 019, DEDUCTION/EARNING #4, must be entered in
the Amount/Tax field on the record you have set up on the
Category & Tax Tables screen (K).
Here's an example of a deduction: On the K screen enter WA
as the code and Wage Attachment as the description. Enter
Wage Attach as the Stub description. Enter the Wage G/L
Account #. (Our standard # is 615). Enter D in Labor Type.
On the right hand side enter 019 in the Amount/Tax field
and #29 in the Calculate field. Press
Deduction/Advance Code #5 (E)
The code automatically loads from the DEDUCTION DEFAULTS
column on the Employer Setup screen (F). If a different
code applies to an employee, change it here. Any code you
use must first be set up on the Category & Tax Tables
screen (K). 020, DEDUCTION/EARNING #5, must be entered in
the Amount/Tax field on the record you have set up on the
Category & Tax Tables screen (K).
Here's an example of a deduction: On the K screen enter WA
as the code and Wage Attachment as the description. Enter
Wage Attach as the Stub description. Enter the Wage G/L
Account #. (Our standard # is 615). Enter D in Labor Type.
On the right hand side enter 020 in the Amount/Tax field
and #29 in the Calculate field. Press
Deduction/Advance Code #6 (E)
The code automatically loads from the DEDUCTION DEFAULTS
column on the Employer Setup screen (F). If a different
code applies to an employee, change it here. Any code you
use must first be set up on the Category & Tax Tables
screen (K). 021, DEDUCTION/EARNING #6, must be entered in
the Amount/Tax field on the record you have set up on the
Category & Tax Tables screen (K).
Here's an example of a deduction: On the K screen enter WA
as the code and Wage Attachment as the description. Enter
Wage Attach as the Stub description. Enter the Wage G/L
Account #. (Our standard # is 615). Enter D in Labor Type.
On the right hand side enter 021 in the Amount/Tax field
and #29 in the Calculate field. Press
Deduction/Advance Code #7 (E)
The code automatically loads from the DEDUCTION DEFAULTS
column on the Employer Setup screen (F). If a different
code applies to an employee, change it here. Any code you
use must first be set up on the Category & Tax Tables
screen (K). 022, DEDUCTION/EARNING #7, must be entered in
the Amount/Tax field on the record you have set up on the
Category & Tax Tables screen (K).
Here's an example of a deduction: On the K screen enter WA
as the code and Wage Attachment as the description. Enter
Wage Attach as the Stub description. Enter the Wage G/L
Account #. (Our standard # is 615). Enter D in Labor Type.
On the right hand side enter 022 in the Amount/Tax field
and #29 in the Calculate field. Press
Privilege Tax (E)
Other One-Time Deduction (E)
FICA - Social Security Tax (E)
Enter "4" in this field if you want "FORM 4029 EXEMPT" to
print in the Fica block on the employee's W-2 Form at the
end of the year.
FUTA - Federal Unemployment Tax (E)
SUI - State Unemployment Insurance (E)
Insurance (E)
Classification (E)
Pension (E)
Other # of Dependents (E)
Time Clock # (E)
Period Paid (E)
NOTE: When you are entering a new employee enter a
date that is PRIOR to when the employee started
working.
Next Time Card to Pay (E)
Category (E)
The information entered in the CALCULATION & AUTO POST
INFORMATION section on the Category & Tax Tables screen
(K) determines how the wage or deduction is calculated,
and where the information is stored.
Codes for records with a number from 009 to 015 in the
Amount/Tax field on the Category & Tax Tables screen (K)
should not be entered here. These numbers are reserved for
the records that are set up for the automatic tax
deductions in Section 2 of this screen. Any such codes
entered here will be wiped out by the automatic tax
deductions on the Paycheck Entry screen (P).
The code that is set up for the employee's normal wage
should be entered on the first line. If a code that is not
entered here is entered on a paycheck for this employee,
the computer will use the rate on the first line to
calculate the employee's wage.
There are four basic wage types. Following are some
examples of codes that could be used:
NOTE: If you enter hours on a Time Card for a salaried
employee, enter JL or RT on the first line with the rate
per hour which you wish to use for job costing reports.
Enter SL or SLW as the code on the second line and his
salary as the amount.
Rate/Wage/Deduction Amount (E)
Labor Type (E)
"B" is used for hours like Vacation, Holiday, etc.
"I" is used for hours that do not necesarily apply to
a specific job, like secretary time, shop cleanup,
etc.
"M" is used mostly for mileage and other things that
are not labor, but for which the employee is
reimbursed.
If this field is left blank, the computer uses the La-
bor Type that has been set up on the K screen for this
Labor Category. This is used for calculations on the
T screen and for Job Costing though it isn't displayed
here.
Employees - Setting Up (E)
After you have typed the name, press
Name, Status, and Pay Period. In the Pay field, enter a
date PRIOR to the first pay date. In the middle part of
the screen, enter Y if the Employee is exempt from any of
the listed taxes. Deductions or Advances are setup after
the numbers 16 to 22. At the bottom of the screen, enter a
code (previously setup on the K screen) to show their
labor Category. For example, JL, is the code for Job
Labor. Under RATE/WAGE/DED AMT, enter the rate that you
pay your employee.
When you are done, press
<C> Employee Checks Report
<Ctrl G> You will receive a message telling you what entry
location and field number your cursor is at. Type in the
number of the entry location you want your cursor to be
moved to and press enter, and your cursor will be moved to
that location.
<F4> Start macro from the line the cursor is on. Press
If the Code Generator has been set up on the # screen, the
computer suggests the proper code for this employee, after
you type the employee's name and press Ed F. Mart = Mart, Ed F.= MAREDF0
Will Brown = Brown, Will= BROWI 0
Ed F. Martin = Martin, Ed F.= MAREDF1
Jane Ulrich = Ulrich, Jane = ULRJA 0
Enter the employee's name as you want it to appear
on paychecks and payroll reports.
This may be used as an additional name or
address line. Enter the information here
as you want it to appear on paychecks and
payroll reports.
Enter the employee's street address as you want
it to appear on paychecks and payroll reports.
If the address has a four-digit extension,
enter it here.
Enter the telephone number here. If you enter 7 or
10 characters, the phone number will format
automatically. This appears on Report # 4-21,
EMPLOYEE PHONE and Report # 4-23, EMPLOYEE DATA.
Enter the Workers Compensation Number here. This
is an information field.
Enter the employee's Social Security #.
This will print on W-2 Forms and certain
payroll reports.
Enter the employee's marital status here. Enter
"M" for Married or "S" for Single. This field is
used to determine whether the computer uses the
single or married federal tax table for calculating
the federal withholding tax.
Enter a code here to tell how often the employee
is paid. This information is used in federal
tax calculations. Following are the codes that
may be used:
W - Weekly Q - Quarterly
B - Bi-weekly S - Semi-annually
T - Twice Monthly Y - Yearly
M - Monthly N - None
Enter the total number of dependents the employee
is claiming for calculating federal withholding
tax.
Enter the employee's birth date. This is
an information field that appears on some
payroll reports.
Enter the date the employee was hired.
This is an information field that appears
on some payroll reports.
Enter the date of termination of employment. Enter
this date only if it applies to the employee.
Entering a Termination Date will omit the employee
from certain payroll reports if they are dated
after the Termination Date. For example, Report #
4-27, PRINT PAYROLL CHECKS. If the report is dated
after the Termination Date, it will not print a
check for that employee.
Enter the date the employee was last given a pay
raise. This is an information field that appears
on some payroll reports.
Use this field if the employee has requested you
to deduct more than the computer calculated amount
for this tax. Enter only the extra amount. Usually
this only applies to Federal Tax Withholding.
Enter "Y" beside any of the taxes that the
employee is exempt from. The computer will not
deduct it from the employee's wage.
This automatically loads from the WITHHOLDING DEFAULTS
column on the Employer Setup screen (F). If a
different code applies to an employee for this tax,
change it here. Enter the code you have set up on the
Category & Tax Tables screen (K) for this tax. 011
STATE TAX WITHHOLDING must be entered in the Amount/Tax
field on the record you have set up on the Category &
Tax Tables screen (K).
This automatically loads from the WITHHOLDING DEFAULTS
column on the Employer Setup screen (F). If a
different code applies to an employee for this tax,
change it here. Enter the code you have set up on the
Category & Tax Tables screen (K) for this tax. 012
OTHER STATE WITHHOLDING must be entered in the
Amount/Tax field on the record you have set up on the
Category & Tax Tables screen (K).
This automatically loads from the WITHHOLDING DEFAULTS
column on the Employer Setup screen (F). If a
different code applies to an employee for this tax,
change it here. Enter the code you have set up on the
Category & Tax Tables screen (K) for this tax. 013
LOCAL TAX WITHHOLDING must be entered in the Amount/Tax
field on the record you have set up on the Category &
Tax Tables screen (K).
This automatically loads from the WITHHOLDING DEFAULTS
column on the Employer Setup screen (F). If a
different code applies to an employee for this tax,
change it here. Enter the code you have set up on the
Category & Tax Tables screen (K) for this tax. 014 #1
OTHER WITHHOLDING TAX must be entered in the Amount/Tax
field on the record you have set up on the Category &
Tax Tables screen (K).
This automatically loads from the WITHHOLDING DEFAULTS
column on the Employer Setup screen (F). If a
different code applies to an employee for this tax,
change it here. Enter the code you have set up on the
Category & Tax Tables screen (K) for this tax. 015 #2
OTHER WITHHOLDING TAX must be entered in the Amount/Tax
field on the record you have set up on the Category &
Tax Tables screen (K).
This line is used for deductions and advances. The
information automatically loads from the Employer Setup
screen (F) when a new employee is entered, but may be
changed or added to, here, to fit the employee's
application. Deductions and advances will automatically
calculate when a paycheck is entered for this employee.
Enter a deduction amount as a positive figure. Unless an
amount has been entered into the TOT AMT field on this
line, the computer will deduct this amount from each
paycheck the employee receives until this field is
cleared.
Use this field if you want the employee to quit receiving
a deduction or an advance after it accumulates to a
certain amount. Once the accumulated deduction/advance
equals the amount entered in this field, the amount
entered into the PAY DED field on this line will no longer
be deducted/advanced from the employee's paychecks. For
exam- ple, if Joe owes the company $500 and he pays that
off with a $50 deduction from each pay check, enter the
$500 in this field and the $50 deduction in the PAY DED
field just previous to this field. If there is no amount
entered here, the employee will continue receiving the
deduction or advance on all paychecks.
This line is used for deductions and advances. The
information automatically loads from the Employer Setup
screen (F) when a new employee is entered, but may be
changed or added to, here, to fit the employee's
application. Deductions and advances will automatically
calculate when a paycheck is entered for this employee.
This line is used for deductions and advances. The
information automatically loads from the Employer Setup
screen (F) when a new employee is entered, but may be
changed or added to, here, to fit the employee's
application. Deductions and advances will automatically
calculate when a paycheck is entered for this employee.
This line is used for deductions and advances. The
information automatically loads from the Employer Setup
screen (F) when a new employee is entered, but may be
changed or added to, here, to fit the employee's
application. Deductions and advances will automatically
calculate when a paycheck is entered for this employee.
This line is used for deductions and advances. The
information automatically loads from the Employer Setup
screen (F) when a new employee is entered, but may be
changed or added to, here, to fit the employee's
application. Deductions and advances will automatically
calculate when a paycheck is entered for this employee.
This line is used for deductions and advances. The
information automatically loads from the Employer Setup
screen (F) when a new employee is entered, but may be
changed or added to, here, to fit the employee's
application. Deductions and advances will automatically
calculate when a paycheck is entered for this employee.
This line is used for deductions and advances. The
information automatically loads from the Employer Setup
screen (F) when a new employee is entered, but may be
changed or added to, here, to fit the employee's
application. Deductions and advances will automatically
calculate when a paycheck is entered for this employee.
This automatically loads from the PRVLG field in the
DEDUCTION DEFAULTS column on the Employer Setup
screen (F). This code may be deleted or changed
here to fit an employee's application. If a
different code applies to an employee, enter the
code you have set up on the Category & Tax Tables
screen (K) for the tax. 092 PRIVILEGE TAX DEDUCTION
must be entered in the Date & Amt field on the
record you have set up on the Category & Tax Tables
screen (K).
This automatically loads from the OTHER field in the
DEDUCTION DEFAULTS column on the Employer Setup
screen (F). This code may be deleted or changed
here to fit an employee's application. If a
different code applies to an employee, enter the
code you have set up on the Category & Tax Tables
screen (K) for the tax. 094 OTHER ONETIME DEDUCTION
must be entered in the Date & Amt field on the
record you have set up on the Category & Tax Tables
screen (K).
This is a tax the employer is required to pay on his
employee's wages. This tax calculates using the
information that is set up on the Employer Setup screen
(F). Report # 4-30 QUARTERLY PAYROLL REPORT lists the
taxable wages with the amount of tax the employer should
pay to the government. If the employee is exempt from
FICA, enter "Y" here. Report # 4-30 will not calculate
this tax on the employee's wages, nor will FICA taxes be
deducted from the employee's paycheck.
This is a tax the employer is required to pay on his
employee's wages. This tax calculates using the
information that is set up on the Employer Setup screen
(F). Report # 4 - 30 QUARTER PAYROLL REPORT lists the
taxable wages with the amount of tax the employer should
pay to the government. If the employee is exempt from
FUTA, enter "Y" here. Report # 4 - 30 will not calculate
this tax on the employee's wages. If a portion of the
employee's wage is exempt from FICA and it is also exempt
from FUTA (certain accident and health premimums including
some section 125 plans), enter "F" here and Report # 4 -
30 will calculate only on the FICA wages.
This is a tax the employer is required to pay on his
employee's wages. This tax calculates using the
information that is set up on the Employer Setup screen
(F). Report # 4 - 30 QUARTER PAYROLL REPORT lists the
taxable wages with the amount of tax the employer should
pay to the government. If the employee is exempt from SUI,
enter "Y" here. Report # 4 - 30 will not calculate this
tax on the employee's wages.
Enter the amount of insurance to be withheld on each
paycheck. This refers to any insurance requested by the
employee. For example, the employer may offer medical or
hospitalization insurance. For this field to work, the
code that is set up for insurance on the Category & Tax
Tables screen (K) must be entered in the INSUR field on
the Employer Setup screen (F).
This field allows you to separate your employees
into classes and print out a separate report on each
class. For example, office workers, production
workers and salespersons. Enter a code here to
classify the employee for this purpose.
This field works with Report # 4 - 36 W-2 FORMS.
Enter "Y" here if you want an "X" to appear in
the Pension Plan box on W-2 forms for this
employee.
This field is used in some cases where the
state does not use the federal method of
calculating who can be included as a
dependent.
ABC Software allows the automatic entry of time
for an employee from some time clocks. The
computer downloads the information from the time
clock and uses this field to cross reference the
employee number used by the time clock to the
employee.
This field is used with an optional auto-payment
of timecards program. Report # 4-41, PAYROLL FROM
TIME CARDS, updates this field automatically,
using the end of the time period date.
This field is used with an optional auto-payment
of timecards program. Report # 4-41, PAYROLL FROM
TIME CARDS, updates this field and the Last Paid
Date field to determine which time cards are
already paid.
Enter the codes that are set up on the Category & Tax
Tables screen (K) for the wage or deduction categories
that apply to this employee. The deductions entered here
will be deducted from the employee's wages in addition to
the ones that are set up in other fields on this screen.
The information entered here loads to the Paycheck Entry
screen (P) when a paycheck is entered for this employee.
JL - Job Labor RT - Regular Time
JLO- Overtime OT - Overtime
PR - Piece Rate
SL - Salary SLW- Salary + Wages
Enter the rate or amount the employee receives. For
Regular Time, enter the regular amount earned per hour.
For Overtime, enter the overtime amount per hour. If the
employee receives a piece rate, enter the amount earned
per piece. If the employee is on a salary, enter the
amount earned per pay. For a deduction, enter the amount
to be deducted from the employee's paycheck. Enter a wage
or earning amount as a positive figure, and a deduction
amount as a negative figure.
This field is used with Job Costing. A code may be
entered here to tell the computer the level of labor
under which this employee is working. The codes
available are: 1 - Apprentice, 2 - Journeyman, 3 -
Master, B - Benefit, I - Indirect, M - Material.
To set up a new Employee on the E screen, press