Void check on screen <Alt V> go to menu bar <Shift F10>
LEDGER SCREEN EDIT HELP
<Ctrl A> Add a blank line at the cursor if you are on the
repeating fields at the bottom part of the screen. All
lines below will be pushed down a line.
<Ctrl E> Erase the line at the cursor if you are on the repeating fields in the bottom part of the screen. This will move up all lines below if there are any.
<Ctrl Z> Undo present changes to line cursor is on.
<Crtl Home> Moves the cursor to the beginning field on the screen from any location.
<Ctrl End> Moves the cursor to the ending (non-repeating) field on the screen from any location. Use Shift Up arrow and Shirt Down arrow to go to the first and last repeating field, such as in an inventory item list.
LEDGER SCREEN FILE HELP
<Ctrl N> Clear the screen, without saving or unsaving the
current record, and set the reference number to the next
available number.
<F5> Exit Lookup <Shift F5> Close all Lookups
<F6> Open Lookup <Shift F6> Alterate Lookup
<F9 Save Record >Shift F9< Delete Record
<F10> Selection Screen <Shift F10> go to Menu Bar
<Esc> Exit one level <Alt-F4> exit ABC
LEDGER SCREEN LOAD HELP
<Ctrl L> Load last vendor. If you wish to load the vendor
which you just finished loading on the Vendor screen (V),
on the Ledger screen (L) or on the Bill Entry screen (B),
press
<Alt B> Search back for previous vendor check for employee.
<Alt F> Search forward for next vendor check for employee.
<Alt N> Load Next Vendor
<Alt P> Load Previous Vendor
<F7> Open/Load previous record
<F8> Open/Load next record
<Shift F7> When the cursor is on an indexed field, press
<Shift F8> When the cursor is on an indexed field, press
LEDGER SCREEN TOOLS HELP
<Ctrl J> or <Ctrl K> This gives you two notepads to keep
on file anything that you want to remember about this
purchase order.
<Ctrl W> Put the checke # on a Word Processor list. To see
the list, press F10, W, Ctrl N (to clear screen), and then
type LLIST. To learn more, press <W>.
<Alt A> Add the G/L# on this line to the vendor Field
G/L#'s,if it is not already there. For field help on the
G/L#'s on the (V)endor file press<G>.
<Alt I> Changes the inventory adjustment on the ledger 1
screen Computer Entries to divide the inventory adjustment
into the cost of sales account. On the
<Alt S> Allows the returning of a check. Report 4-12 then
allows the printing of outstanfing checks. This function
has been replaced by the (() screen.The month # is 1 for
January, 2 for February etc.. Then enter the check#,
+,amount. The - minus may be used instead of the plus for
deposits and credits. The computer will try to locate the
check# and make sure the amounts match. If it does it will
put the return code on the ledger entry. Otherwise it will
inform you and let you try again.
<Alt V> To delete a check use
<F4> Start macro from the line the cursor is on. Press <Shift F4> Record Macro. Press <Shift F3> calculator. Use + to add and total and - to
subtract. Use / to divide and * to multiply. Use ) to
clear and ( for off. Use = or
Date (L)
- By using either slashes or hyphens to separate the year,
date, and month (10/12/92 or 10-12-92).
- By not using any dividers. (110292 for 11-2-92).
- If you do not enter a year, it will default to the
current year. (224 becomes 2-24-97 if the current year
is 97.)
- If you only enter a day, it will default to the current
year and month. (14 becomes 12-14-97 if the current
month and year are 12/97).
When entering new data, the computer is constantly
comparing the date entered with the period of current
entry. If you enter a date previous to the current period,
you will be notified that you have entered the wrong date.
If you enter a date for a later period, you will be asked
if you desire to enter a new period. For example, when
using monthly periods, if the current month is October,
entering any month prior to October will be rejected. If
you enter any date later than October, you will be asked
whether or not you are entering a new period. Please note
that if you choose "yes", the computer will mark that
check number as the first entry in a new period. You will
not be able to enter any check numbers higher than that
check number into the prior period. If the first check
number in November is 165, you will not be allowed to
enter any checks higher than number 164 for October or
lower than 165 for November. If you skip a period, you
will not be able to enter any checks for that period. For
example, if check number 164 is dated March 31 and check
number 165 is inadvertently dated May 1 instead of April
1, you will not be able to enter any checks for April
until you delete check number 165 and enter the date
correctly.
Vendor Code & Name (L)
The vendors should be set up in the Vendor file prior to
ledger entry. If you use a consistent pattern for coding,
it will be easier to recall the code. For example, the
first three letters of both names followed by a "0"
(SMIJOH0 for John Smith) is a practical approach.
If a check is void, you can type in "Void" as the vendor
code and save it without entering in any more data.
Note that if you enter all deposits under a hypothetical
vendor named "Deposit," the trial balance will list all
deposits in date order. For example, you could assign "1"
as the vendor code for the "Deposit" vendor.
Amount (L)
Account # (L)
If you enter an unassigned account number, you will be
alerted to the fact by a Lookup Screen which shows the
account numbers closest to what you entered. Use the
Each time you enter a G/L# that has not been assigned to a
vendor, you will be given the opportunity to instruct the
computer to list that account number every time that vendor
is chosen. The following message will appear on the screen:
"Act.# not on Vendor file. Place Cursor on on line. If you enter a vendor who has a number of accounts listed
automatically,
Amount (L)
Pressing the
Job#+Remark (L)
Also use it when entering non-check transactions such as
bank charges and credits. Enter the date which the bank uses
for such transactions in the Remark field so that it is
easier to balance the checkbook.
The cursor will stop here if the account number entered on
the line has a "Y" in the Remark field on the General Ledger
Accounts screen (G). You can also access it by pressing
You may also use this field to enter a Job# which references
the Job file (J). You may press The Job#, like the Remark, is used to store information on
the transaction. It does not affect job reports except in
some custom applications.
Vendor Name (L)
Check # (L)
Deposit numbers are entered by pressing a decimal point.
The computer will then take the last check number entered
and annex one digit to the end of the check number to
identify the deposit number. That digit will be a number
between "1" and "8". "9" is not available because it is
reserved for computer use. For example, the first deposit
entered after check number 1095 will be 1095.1. If there
are two deposits entered after check 1095, the second one
will be 1095.2. These deposit numbers can also be entered
manually by entering ".1", ".2" etc., instead of entering
a "."
WARNING! Deposits should be in the same accounting period
as the immediately preceding check. For example, if check
number 1095 was written in October and there are 12
periods in your accounting year, deposits 1095.1, 1095.2
etc. should also be in October.
For help on entering deposits manually, from the Shift F1
screen, select Questions and then option X.
Manual Deposit Entry (L)
Bank Balance Adjustment (L)
To make an adjustment to the bank balance, press Choose 2 for Adjustment Entries. Use ADJ as the vendor
name. On the line just below, you may put a comment
explaining your entry. Do not enter anything as amount.
Below, enter the bank account #. (ABC's standard # is 6.)
Enter a deposit amount as a positive figure and a debit
amount as a negative figure.
On the second line enter the Proprietor's Capital G/L #.
(ABC's standard # is 401.) On this line enter just the
opposite of the line above it. If the amount was a
negative, enter it here as a positive and vice versa.
To see your new bank balance, Press
Lost Check - How to Handle
If the lost check was issued in the current period, simply
void it. To do this, go to the Ledger screen (L) and enter
the check number. Press If the check was issued in a previous period, make a
reversing entry in your General Ledger in the current
month. To do this, go to the Ledger Screen (L). Enter a
period (.) in the Check # field. Press On the Checkbook Balancing screen '(', both of these
entries should be marked "returned" by pressing If the lost check is to be replaced, write another check
from the Ledger screen (L).
<Ctrl P> Prints (types) check on printer after saving it.
If you load a previous check
<Ctrl D> If you want to enter the same, or almost the
same, information under a different code, type in the new
code and press
<Ctrl G> You will receive a message telling you what entry
location and field number your cursor is at. Type in the
number of the entry location you want your cursor to be
moved to and press enter, and your cursor will be moved to
that location.
This will automatically default to the last date entered.
You can enter the date in several easy ways:
The Vendor Code and Name fields function as one entry.
Each vendor is assigned a code by which you can call up
the vendor without typing his entire name. For example, if
you assigned "PADOT" for the "Pennsylvania Department of
Transportation;" by simply entering "PADOT" (or often even
a part of the code such as "PAD"), you can recall the
entire name onto the record without typing it. If you pull
up the wrong vendor, pressing
Enter the amount of the check or the deposit. The
payment is entered as a debit (positive number),
and a deposit is entered as a credit (negative
number). Note that deposits (negative numbers)
can only be entered when a decimal number (.1 to
.8) is entered into the check number field.
Enter the first account to which the check is being charged
(debited) or the first account to which the deposit is being
credited. The account name will automatically be displayed
on the screen from the G/L account. Upon pressing
Enter the amount to be applied to the G/L
account # on this line. Enter payment
amounts as a debit (positive figure) and
deposit amounts as a credit (negative
figure).
Use this field when you want to keep a permanent description
of a transaction. For example, when you acquire or dispose
of an asset, enter a remark here to identify the asset.
If the code you entered in the Vendor Code field
did not have a name entered for it on the Vendor
file, the cursor stops in the Vendor Name field.
You may enter something here but you don't have
to.
Once you enter the first check number, the computer will
automatically update the check numbers. If a manually
entered number is not in sequential order, the user will
be asked to verify the fact that some checks were missed.
Manually entering a number lower than the highest number
entered brings up that entry for editing.
When entering a deposit on the Ledger screen (L), before
any checks have been entered for that period, the computer
will not allow you to attach a ".1" entry on to a check
that has been written in the previous period. To work
around this, enter the next available check number
followed by ".1". For example, if the next check number is
1234, enter: 1234.1. When you save your deposit entry, the
computer will set the check number to 1235. You will need
to make a mental note to manually enter the Starting Check
# as 1234 the next time you print checks from the A/P
Checkwriting screen (/). If you enter checks from the
Ledger screen (L) or (-), you will need to remember to
manually enter the check # 1234 the next time you enter a
check. Otherwise, the computer will altogether skip this
check number, and the numbers on your checks will not
match the computer check numbers. Be sure you REMEMBER
what you did!
When the bank balance is incorrect, run report 4-14 with
from the beginning of the fiscal year to the current
period. Check the prior total at the end of the report and
make sure it is 0. If it is not 0, the General Ledger
needs to be closed out for the previous year. The total
debits and credits must be equal. If they are not equal,
make a backup, and run report 8-28, entering the check #
for the beginning of the year. If you are using multiple
ledgers, you will need to run report 8-28 for each ledger.
This report makes sure the closeout entries are posted
properly. Run another trial balance. If the debits and
credits still are not equal, from the G screen, press Alt
R and enter the start of the year date as 10 digits
(01/01/1998). This will repost the ledgers to their
accounts. When report 4-14 shows that the debits & credits
are equal, an adjustment to the bank account may be made
as follows: