N - Names Screen

                          NAMES SCREEN FILE HELP

<Ctrl N> Clear the screen, without saving or unsaving the current record, and set the reference number to the next available number.

<F5> exit lookup <Shift F5> close all lookups

<F6> open lookup <Shift F6> alterate lookup

<F9> <Shift F9> delete record

<F10> selection screen <Shift F10> go to menu bar

<Esc> Exit one level <Alt-F4> exit ABC

NAMES SCREEN LOAD HELP <Ctrl D> If you want to enter the same, or almost the same information under a different code, type in the new code and press . This transfers Name, Address, Phone #, etc., but not the posted information.

<Ctrl L> Load the last vendor that was loaded on the Vendor (V) or Bill Entry (B) screens.

<F7> open/load previous record

<F8> open/load next record

<Shift F7> When the cursor is on an indexed field, press to scroll through information in reverse.

<Shift F8> When the cursor is on an indexed field, press to scroll through information going forward.

NAMES SCREEN REPORTS HELP

                  <L> Print Employee Address Label

                  <E> Print Employee Address on an Envelope

NAME SCREEN TOOLS HELP <Ctrl G> You will receive a message telling you what entry location and field number your cursor is at. Type in the number of the entry location you want your cursor to be moved to and press enter, and your cursor will be moved to that location.

<Ctrl J> or <Ctrl K> This gives you two notepads to keep on file anything that you want to remember about this purchase order. files it with the date and time, only with the date. To see what is on file, press or . When you are done, press .

<Ctrl M> Gives you a pane with the date and inside address as a heading, ready for you to type a letter to the currently loaded vendor. To print the letter, use the command. To return to the customer screen, press once to save the letter and once to return. The letter is kept on file and can be accessed by pressing

<Ctrl T> Dial Telephone. For detailed help, press <T>.

<Ctrl W> Puts the Reference Code on a Word processor list. To see the list, press F10, W, Ctrl N (to clear screen) and then type NLIST. To learn more, press <W>.

<Ctrl Z> Undo present changes to the line the cursor is on.

<Alt S> Search for name, should be on blank screen.

<Alt Y> When you press , the computer asks "Transfer Name to (C)ustomer, (V)endor, or (E)mployee?". This allows you to transfer the customer's name, address and phone number to one of these three files, by pressing C, V or E. This is to save time when someone fits into more than one category.

<F4> Start macro from the line the cursor is on. Press and the macro name.

<Shift F4> Record Macro. Press to begin recording. Then enter the macro keystrokes. Press to end the macro. Press <M> for more information.

<Shift F3> calculator. Use + to add and total and - to subtract. Use / to divide and * to multiply. Use ) to clear and ( for off. Use = or for equals.

M }*m

Code (N)
If the Code Generator for names has been setup on the # screen, the computer will suggest a code when you type the name and press . Type the name as it appears in a phone book, separating the last name and first name with a comma.

If you are not using the Code Generator, we suggest using the same logic for constructing the code as is used for the Customer code.

For help on entering customer codes manually, from the Names screen, press Shift F1, select Questions, and then option C.

The Name code must match the Shipping Address Code on the Customer file (C).

Name (N)
Enter the person's name as you want it to appear on labels and invoices. If you use a comma in the name, what follows the comma will be placed first when it's printed. For example, Wenger, T. Ray will be printed as T. Ray Wenger.

Additional Address (N)
This can be used as an additional name or address line. Enter the information here as you want it to appear on invoices and labels.

Address (N)
Enter the person's street address here as you want it to appear on invoices and labels.

Print Code (N)
You may enter a code here to sort the Names file. Report # 6-5, Name Listing, and Report # 6-9, Name Address Labels, give you the option to select only names that have the same code. This is useful for mailings to only certain ones on your Name file.

Purpose of the Name Screen (N)
This is where the Ship-to addresses are entered. You can also list any names which you want to keep track of which are neither vendors or customers. Report # 6-5 - NAME LISTING, # 6-9 - NAME ADDRESS LABELS, # 6-20 - NAME PHONE LIST and # 6-22 - NAME & TIN LISTING can be used with the names on this list.

Setting up New Names (N)
To set up a new Name, go to the N screen. If the screen is not blank, press the Space Bar when the cursor is on the Code field and press . This gives you a blank screen to enter the new Name. Type the new Name the way that it appears in the phone book, the last name, then a comma, and then the first name and middle name.

After you have typed the name, press . The computer beeps and displays this message at the bottom of the screen: "Code does not match Name. 1-Ignore, 2-Redo Name, ." (If you do not see this message, make sure the Code Generator has been setup for Names on the Setup Screen #.) Press to accept the Code the computer suggests.

The rest of the fields on the N screen are optional, depending on your needs. The information in these fields can be entered or changed at any time.

When you are done, press to save. The cursor returns to the Code field. To enter another Name, press the and press . The Name you just entered disappears, but it is still in the computer.