Explanation of Zip Code File (Z)
Field Help (Information) <I>
ZIP CODE SCREEN FILE HELP
<Ctrl N> Clear the screen, without saving or unsaving the
current record, and set the reference number to the next
available number.
<F5> exit lookup <Shift F5> close all lookups
<F6> open lookup <Shift F6> alterate lookup
<F9> save record <Shift F9> delete record
<F10> selection screen <Shift F10> go to menu bar
<Esc> Exit one level <Alt-F4> exit ABC
ZIP CODE SCREEN LOAD HELP
<F7> open/load previous record
<F8> open/load next record
<Shift F7> When the cursor is on an indexed field, press
<Shift F8> When the cursor is on an indexed field, press
ZIP CODE SCREEN TOOLS HELP
<Ctrl J> or <Ctrl K> This gives you two notepads to keep
on file anything that you want to remember about this
purchase order. <Ctrl W> Put the currently loaded Zip code on a Word
Processor list. To see the list, press F10, W, Ctrl N (to
clear screen) and then type ZLIST. To learn more, press
<W>.
<F4> Start macro from the line the cursor is on. Press
<Shift F4> Record Macro. Press <Shift F3> calculator. Use + to add and total and - to
subtract. Use / to divide and * to multiply. Use ) to
clear and ( for off. Use = or
Zip Code (Z)
Enter the zip code without the extension.
In some cases, two cities share the same zip code. Use the
zip code as normal for one of the cities. For the other
city, attach a period (.) to the end of the zip code to
make it unique. For example, use 17538 for Landisville PA,
and use 17538. for Salunga PA. You could also use a comma
if there would be three cities sharing the same zip code.
For foreign addresses other than Canada, precede the zip
code with an open-bracket ([) and that country's
two-character code. (See Foreign Mailing Codes in your
manual). The open-bracket tells the computer it is a
foreign zip code. When the address is printed, the
computer removes the first three characters of the zip
code if it contains seven or more characters. Example:
Zacatecas, Mexico 98000, your code should be [MX98000.
Some foreign countries have no zip codes. If the country
has no zip code, use up to six characters to make a code
for each city. Begin the code with an open-bracket ([) and
the two-character code for that country. Add up to three
characters to make the code unique for that city. You
could use the first three letters of the city name. When
the address is printed, the computer will not print the
zip code if it contains six or less characters.
Example: Cali-Valle, Colombia, South America, your code
could be [CBCAL.
This field is also used for sorting bulk mailings when you
run Report # 6-10, SORTED MAILING LABELS.
To sort zip codes by state, enter the first three digits
of the first zip code for that state followed by a #.
Enter the last zip code for that state in the Section End
field.
To sort zip codes by section, enter the first three digits
of the first zip code for that section followed by a $.
Enter the last zip code for that section in the Section
End field.
To sort by city, enter the first five-digit zip code for
that city here. Enter the last zip code for that city in
the Section End field.
For the Zip Code file to be compatible with the (optional)
Shipping Module, zip codes must be set up as follows:
U.S. zip codes must begin with a number from 0 - 9.
Canadian zip codes must begin with a letter from A - Z.
Zip codes starting with a [ followed by a two-digit code
are for foreign addresses other than Canada.
For the shipping program to calculate freight properly,
the two-digit codes must be set up as found in Foreign
Mailing Codes in your manual.
They are also listed on the following pages.
City (Z)
State or Province
Country (Z)
Geographical Area (Z)
Section End (Z)
To sort zip codes by state, enter the first three digits
of the first zip code for that state followed by a number
sign (#) in the Zip Code field. Enter the last zip code
for that state in this field.
To sort zip codes by section, enter the first three digits
of the first zip code for that section followed by a dollar
sign ($) in the Zip Code field. Enter the last zip code
for that section in this field.
To sort zip codes by city, enter the first zip code for
that city in the Zip Code field. Enter the last zip code
for that city in this field.
Entering Zip Codes (Z)
1. Type in the Zip Code. If the Zip Code, with City and
State, had been entered into the computer previously, the
computer displays the City and State.
2. If the Zip Code was not in the Zip Code file already,
the computer displays a list of Zip Codes, in numerical
order, closest to the Zip Code you typed in. (You can use
the
3. If you can't find the correct City and State on the
list, press 4. Type the City and press 5. Type the 2-letter State Code and press The Zip Code with City and State has now been saved
automatically in the Zip Code file. To make any changes to
the City or State, you must do so in the Zip Code file. To
access the Zip Code file, press
Zip Codes Editing (Z)
NOTE: Changing the information on this screen will
change ALL addresses on ALL files containing this
zip code!
Explanation of Zip Code File (Z)
To find the Zip Code for a certain city, press the Use
<Ctrl G> You will receive a message telling you what entry
location and field number your cursor is at. Type in the
number of the entry location you want your cursor to be
moved to and press enter, and your cursor will be moved to
that location.
NOTE: Changing a zipcode on this screen will affect ALL
addresses on file containing that zipcode. These files
include Customer, Employee, Names, & Vendor files.
AB ALBANIA AC ASCENSION AD ANDORRA
AF AFGHANISTAN AG ANGOLA AL ALGERIA
AN ANGUILLA AR ARGENTINA AS AUSTRIA
AT ANTIGUA & BARBUDA AU AUSTRALIA
AZ AZORES BB BARBADOS BD BERMUDA
BE BRUNEI BF BURKINA FASO BG BELGIUM
BH BAHAMAS BI BAHRAIN BL BELIZE
BM BURMA BN BENIN BO BOLIVIA
BR BULGARIA BS BANGLADESH BT BHUTAN
BU BURUNDI BV BRITISH VIRGIN ISLANDS
BW BOTSWANA BZ BRAZIL
CA CENTRAL AFRICAN REP CB COLOMBIA
CD CHAD CG CONGO CH CHINA
CI CAYMAN ISLANDS CL CHILE CM CAMEROON
CO COMOROS CY CYPRUS CR COSTA RICA
CS CORSICA CT COTE D'IVOIRE CU CUBA
CV CAPE VERDE CZ CZECHOSLOVAKIA DJ DJIBOUTI
DM DOMINICA DN DENMARK
DR DOMINICAN REPUBLIC EC ECUADOR
EG EQUATORIAL GUINEA EH ETHIOPIA EI EAST TIMOR
EN ENGLAND EP EGYPT ES EL SALVADOR
ET ESTONIA FA FAROE ISLANDS
FD FRENCH POLYNESIA FG FRENCH GUIANA FI FIJI
FK FALKLAND ISLANDS FN FINLAND
FR FRANCE (INCL. MONACO) GA GABON
GB GUINEA-BISSAU GC GREECE
GD GERMAN DEMOCRATIC REP. GE GRENADA
GF GERMANY, FED. REP. OF GH GHANA
GL GREENLAND GM GAMBIA
GN GREAT BRITAIN & N. IRELAND GP GUADELOUPE
GR GIBRALTAR GT GUATEMALA GU GUINEA
GY GUYANA HG HUNGARY HH HONDURAS
HK HONG KONG HT HAITI IC ICELAND
ID INDONESIA IL IRELAND IN INDIA
IQ IRAQ IR IRAN IS ISRAEL
IT ITALY (INCL. SAN MARINO) JM JAMAICA
JP JAPAN JR JORDAN KB KIRIBATI
KD KOREA, DEM. PEOPLES REP. KM KAMPUCHEA
KN KENYA KR KOREA, REPUBLIC OF KU KUWAIT
LA LAO LB LEBANON LH LITHUANIA
LR LIBERIA LS LESOTHO LT LATVIA
LX LUXEMBOURG LY LIBYA MA MACAO
MC MOROCCO MD MADAGASCAR MG MONOGOLIA
MI MADEIRA ISLANDS ML MALI
MN MAURITANIA MO MONTSERRAT MR MARTINIQUE
MS MAURITIUS MT MALTA MV MALDIVES
MW MALAWI MX MEXICO MY MALAYSIA
MZ MOZAMBIQUE NA NETHERLAND ANTILLE & ARUBA
NC NEW CALEDONIA NE NIGERIA NI NIGER
NP NEPAL NR NAURU NT NETHERLANDS
NU NICARAGUA NW NORWAY NZ NEW ZEALAND
OM OMAN PG PAPUA NEW GUINEA PH PHILLIPPINES
PI PITCAIRN ISLANDS PK PAKISTAN
PL POLAND PN PANAMA PR PARAGUAY
PT PORTUGAL PU PERU QT QATAR
RM ROMANIA RN REUNION RW RWANDA
SA SAUDI ARABIA SC ST. CHRISTOPHER & NEVIS
SD SUDAN SE SWITZERLAND (LIECHTENSTEIN)
SF SOUTH AFRICA SG SINGAPORE
SH SAINT HELENA SI SOLOMON ISLANDS SK SRI LANKA
SL SAINT LUCIA SM SOMALIA SN SENEGAL
SO SCOTLAND SP SPAIN
SQ ST. PIERRE & MIQUELON SR SIERRA LEONE
ST SAO TOME & PRINCIPLE SU SURINAME
SV ST.VINCENT & GRENADINES SW SWEDEN
SX SYRIA SY SEYCHELLES SZ SWAIZLAND
TC TRISTAN DA CUNHA TG TOGO
TH THAILAND TI TURKS & CAICOS ISLANDS
TK TURKEY TN TONGA
TT TRINIDAD & TOBAGO TU TUNISIA
TV TUVALU TW TAIWAN TZ TANZANIA
UA UNITED ARAB EMIRATES UG UGANDA
UR U.S.S.R. UU URUGUAY VC VATICAN CITY
VN VANUATU VT VIETNAM VZ VENEZUELA
WF WALLIS & FUTUNA ISLANDS WS WESTERN SAMAO
YA YEMEN, PEOPLES DEM. REP. YG YUGOSLAVIA
ZB ZIMBABWE ZM ZAMBIA ZR ZAIRE
Enter the name of the city. Changing any
information here will automatically change
ALL addresses in the system that contain
this zip code.
Enter the two-digit code for the State or
Province.
AL Alabama AK Alaska
AR Arkansas AZ Arizona
CA California CO Colorado
CT Connecticut DE Delaware
FL Florida GA Georgia
HI Hawaii IA Iowa
ID Idaho IL Illinois
IN Indiana KS Kansas
KY Kentucky LA Lousiana
MA Massachusetts MD Maryland
ME Maine MI Michigan
MN Minnesota MO Missouri
MS Mississippi MT Montana
NC North Carolina ND North Dakota
NE Nebraska NH New Hamshire
NJ New Jersey NM New Mexico
NV Nevada NY New York
OH Ohio OK Oklahoma
OR Oregon PA Pennsylvania
RI Rhode Island SC South Carolina
SD South Dakota TN Tennessee
TX Texas UT Utah
VA Virginia VT Vermont
WA Washington WI Wisconsin
WV West Virginia WY Wyoming
CANADA
AB Alberta BC British Columbia
MB Manitoba NB New Brunswick
NF Newfoundland NS Nova Scotia
ON Ontario PE Prince Edward Island
PO Quebec SK Saskatchewan
YK Yukon Territory
This field is used on foreign addresses.
Enter the country here as you want it to
appear on the fifth line of the address.
The country should normally be spelled
out, not abbreviated.
This is an information field for foreign
addresses.
This field is used for sorting bulk mailings when you run
Report # 6-10 SORTED MAILING LABELS.
All addresses in the system use a common Zip Code file
(Z). When you type information in the Street Address field
and press
Whenever you enter the city and state for a new
zip code, the computer adds that zip code to its
file. Once the city and state have been entered,
the only way to change them is by using the Zip
Code file (Z).
This screen is used to view and edit zip codes. WARNING:
Changing a zip code on this screen will affect ALL
addresses on file containing that zip code.