All addresses in the system use the Zip Code (Z) screen.
Whenever you enter the city and state for a new zip code anywhere in the system, that zip code, city, and state, are added to the zip code files kept here in the Zip Code (Z) screen. Once the city and state have been entered, the only way to change them is by going directly into the Zip Code (Z) screen.
NOTE: Changing the information on this screen will change ALL addresses on ALL records containing this zip code!
Helps Accessed from the Zip Code (Z) Screen
Ctrl+N—clears the screen so that a new record can be created.
F5—exits lookup.
F6—opens lookup.
F9—saves record.
Shift+F9—deletes record.
F10—goes to the Selection Screen.
Shift+F10—goes to the Menu Bar.
Esc—exits one level.
Alt+F4—exits ABC.
Load Help (Z)
F7—opens/loads previous record.
F8—opens/loads next record.
Shift+F7—When the cursor is on an indexed field, press Shift+F7 to scroll through information in reverse.
Shift+F8—When the cursor is on an indexed field, press Shift+F8 to scroll through information going forward.
Edit Help (Z)
Ctrl+C—Copies text. Place your cursor on the field that contains the text you wish to copy and press Ctrl+C. Then move your cursor to the field you want your information copied to and use the paste (Ctrl+V) function.
Ctrl+V—pastes text. Any text that has been copied (with Ctrl+C) or cut (with Ctrl+X) may be pasted into any other field by using the Ctrl+V function. Simply place your cursor in the field you want to copy the information to and press Ctrl+V.
Ctrl+X—cuts text. Place your cursor on the field you want the text removed from and press Ctrl+X. The text will disappear. If you want to replace this text in another field, simply move your cursor to that field and use the paste (Ctrl+V) function.
Ctrl+Z—Zap! Undoes latest changes to the line the cursor is on.
Tools Help (Z)
Ctrl+G—Gets or jumps to the address of a certain field. When you press Ctrl+G, a message box appears telling you the address of the field your cursor is on. You are also given opportunity to jump to another address. Enter the location number of the field you want to jump to, or enter F and the field number of the field you want to jump to.
Ctrl+J—accesses a Journal to record anything that you want to remember about this zip code. To see previous notes, press Ctrl+J. When you are done, press F9. The notes will be saved with the date and time.
Ctrl+K—accesses a second journal. It is similar to the Ctrl+J journal, but saves your notes with only the date.
Ctrl+W—puts the currently loaded Zip code on a Word Processor list. To see the list, press F10, W, Ctrl+N (to clear screen) and then type ZLIST. Ctrl+W
Shift+F3—brings up an accountant's* calculator when your press it the first time. The second time you press it, the final calculations showing are entered into the field the cursor was on.
+ adds or totals - subtracts / divides
* multiplies ) clears ( exits calculator
= totals or equals
*If you are not familiar with an accountant’s calculator, you may want to take a little time to familiarize yourself with the differences in usage here. Figures are entered as positive or negative: i.e. 100+50-75= would be entered as 100+; 50+; 75- The answer calculates each time you press the positive or negative sign. The = sign or Enter key seldom need be used unless you are multiplying or dividing.
NOTE: Changing a zip code will affect addresses on ALL records containing that zip code. These records may be from the Customer, Employee, Names, and Vendor screens.
Enter the zip code without the extension.
In some cases, multiple cities share the same zip code. Use the zip code as normal for the first city. For the next city, attach a capital A to the end of the zip code to make it unique. For example, use 17538 for Landisville, PA, and use 17538A for Salunga, PA. If there are more cities sharing a zip code than there are letters in the alphabet, try AA, AB, AC . . . BA, BB, etc.
For foreign addresses other than Canada, precede the zip code with an open bracket ([) and that country's two character code. (Foreign codes are listed later in this chapter.) The open-bracket indicates that this is a foreign zip code. When the address is printed, the open bracket and country initials are removed.
Example: Zacatecas, Mexico 98000, your code should be [MX98000.
Some foreign countries have no zip codes. If the country has no zip code, use up to six characters to make a code for each city. Begin the code with an open-bracket ([) and the two-character code for that country. Add up to three characters to make the code unique for that city. You could use the first three letters of the city name. (No zip code will print for a foreign address with less than 6 digits after the bracket. So what you create here is for indexing purposes only.)
Example: [CBCAL could be used for Cali-Valle, Colombia, South America.
Sorting Zip Codes
The Zip Code field is also used for sorting bulk mailings when you run Report # 6-10, SORTED MAILING LABELS.
To sort zip codes by state, enter the first three digits of the first zip code for that state followed by the # symbol. Enter the last zip code for that state in the Section End field.
To sort zip codes by section, enter the first three digits of the first zip code for that section followed by a $. Enter the last zip code for that section in the Section End field.
To sort by city, enter the first five-digit zip code for that city here. Enter the last zip code for that city in the Section End field.
Zip Codes With Shipping Module
For the Zip Code screen to be compatible with the (optional) Shipping Module, zip codes must be set up as follows:
U.S. zip codes must begin with a number from 0—9.
Canadian zip codes must begin with a letter from A—Z.
Zip codes starting with a bracket ([) followed by a two-digit code are for foreign addresses other than Canada.
For the shipping program to calculate freight properly, the two-digit codes must be set up as detailed. The codes are shown on the following pages.
AB—ALBANIA
AC—ASCENSION
AD—ANDORRA
AF—AFGHANISTAN
AG—ANGOLA
AL—ALGERIA
AN—ANGUILLA
AR—ARGENTINA
AS—AUSTRIA
AT—ANTIGUA & BARBUDA
AU—AUSTRALIA
AZ—AZORES
BB—BARBADOS
BD—BERMUDA
BE—BRUNEI
BF—BURKINA FASO
BG—BELGIUM
BH—BAHAMAS
BI—BAHRAIN
BL—BELIZE
BM—BURMA
BN—BENIN
BO—BOLIVIA
BR—BULGARIA
BS—BANGLADESH
BT—BHUTAN
BU—BURUNDI
BV—BRITISH VIRGIN ISLANDS
BW—BOTSWANA
BZ—BRAZIL
CA—CENTRAL AFRICAN REP
CB—COLOMBIA
CD—CHAD
CG—CONGO
CH—CHINA
CI—CAYMAN ISLANDS
CL—CHILE
CM—CAMEROON
CO—COMOROS
CY—CYPRUS
CR—COSTA RICA
CS—CORSICA
CT—COTE D'IVOIRE
CU—CUBA
CV—CAPE VERDE
CZ—CZECHOSLOVAKIA
DJ—DJIBOUTI
DM—DOMINICA
DN—DENMARK
DR—DOMINICAN REPUBLIC
EC—ECUADOR
EG—EQUATORIAL GUINEA
EH—ETHIOPIA
EI—EAST TIMOR
EN—ENGLAND
EP—EGYPT
ES—EL SALVADOR
ET—ESTONIA
FA—FAROE ISLANDS
FD—FRENCH POLYNESIA
FG—FRENCH GUIANA
FI—FIJI
FK—FALKLAND ISLANDS
FN—FINLAND
FR—FRANCE (INCL. MONACO)
GA—GABON
GB—GUINEA-BISSAU
GC—GREECE
GD—GERMAN DEMOCRATIC REP.
GE—GRENADA
GF—GERMANY, FED. REP. OF
GH—GHANA
GL—GREENLAND
GM—GAMBIA
GN—GREAT BRITAIN & N. IRELAND
GP—GUADELOUPE
GR—GIBRALTAR
GT—GUATEMALA
GU—GUINEA
GY—GUYANA
HG—HUNGARY
HH—HONDURAS
HK—HONG KONG
HT—HAITI
IC—ICELAND
ID—INDONESIA
IL—IRELAND
IN—INDIA
IQ—IRAQ
IR—IRAN
IS—ISRAEL
IT—ITALY (INCL. SAN MARINO)
JM—JAMAICA
JP—JAPAN
JR—JORDAN
KB—KIRIBATI
KD—KOREA, DEM. PEOPLES REP.
KM—KAMPUCHEA
KN—KENYA
KR—KOREA, REPUBLIC OF
KU—KUWAIT
LA—LAO
LB—LEBANON
LH—LITHUANIA
LR—LIBERIA
LS—LESOTHO
LT—LATVIA
LX—LUXEMBOURG
LY—LIBYA
MA—MACAO
MC—MOROCCO
MD—MADAGASCAR
MG—MONOGOLIA
MI—MADEIRA ISLANDS
ML—MALI
MN—MAURITANIA
MO—MONTSERRAT
MR—MARTINIQUE
MS—MAURITIUS
MT—MALTA
MV—MALDIVES
MW—MALAWI
MX—MEXICO
MY—MALAYSIA
MZ—MOZAMBIQUE
NA—NETHERLAND ANTILLE & ARUBA
NC—NEW CALEDONIA
NE—NIGERIA
NI—NIGER
NP—NEPAL
NR—NAURU
NT—NETHERLANDS
NU—NICARAGUA
NW—NORWAY
NZ—NEW ZEALAND
OM—OMAN
PG—PAPUA NEW GUINEA
PH—PHILLIPPINES
PI—PITCAIRN ISLANDS
PK—PAKISTAN
PL—POLAND
PN—PANAMA
PR—PARAGUAY
PT—PORTUGAL
PU—PERU
QT—QATAR
RM—ROMANIA
RN—REUNION
RW—RWANDA
SA—SAUDI ARABIA
SC—ST. CHRISTOPHER & NEVIS
SD—SUDAN
SE—SWITZERLAND (LIECHTENSTEIN)
SF—SOUTH AFRICA
SG—SINGAPORE
SH—SAINT HELENA
SI—SOLOMON ISLANDS
SK—SRI LANKA
SL—SAINT LUCIA
SM—SOMALIA
SN—SENEGAL
SO—SCOTLAND
SP—SPAIN
SQ—ST. PIERRE & MIQUELON
SR—SIERRA LEONE
ST—SAO TOME & PRINCIPLE
SU—SURINAME
SV—ST.VINCENT & GRENADINES
SW—SWEDEN
SX—SYRIA
SY—SEYCHELLES
SZ—SWAIZLAND
TC—TRISTAN DA CUNHA
TG—TOGO
TH—THAILAND
TI—TURKS & CAICOS ISLANDS
TK—TURKEY
TN—TONGA
TT—TRINIDAD & TOBAGO
TU—TUNISIA
TV—TUVALU
TW—TAIWAN
TZ—TANZANIA
UA—UNITED ARAB EMIRATES
UG—UGANDA
UR—U.S.S.R.
UU—URUGUAY
VC—VATICAN CITY
VN—VANUATU
VT—VIETNAM
VZ—VENEZUELA
WF—WALLIS & FUTUNA ISLANDS
WS—WESTERN SAMAO
YA—YEMEN, PEOPLES DEM. REP.
YG—YUGOSLAVIA
ZB—ZIMBABWE
ZM—ZAMBIA
ZR—ZAIRE
Enter the name of the city. Changing any information here will automatically change ALL addresses in the system that contain this zip code.
Enter the two-digit code for the State or Province.
AL—Alabama
AK—Alaska
AR—Arkansas
AZ—Arizona
CA—California
CO—Colorado
CT—Connecticut
DE—Delaware
FL—Florida
GA—Georgia
HI—Hawaii
IA—Iowa
ID—Idaho
IL—Illinois
IN—Indiana
KS—Kansas
KY—Kentucky
LA—Louisiana
MA—Massachusetts
MD—Maryland
ME—Maine
MI—Michigan
MN—Minnesota
MO—Missouri
MS—Mississippi
MT—Montana
NC—North Carolina
ND—North Dakota
NE—Nebraska
NH—New Hampshire
NJ—New Jersey
NM—New Mexico
NV—Nevada
NY—New York
OH—Ohio
OK—Oklahoma
OR—Oregon
PA—Pennsylvania
RI—Rhode Island
SC—South Carolina
SD—South Dakota
TN—Tennessee
TX—Texas
UT—Utah
VA—Virginia
VT—Vermont
WA—Washington
WI—Wisconsin
WV—West Virginia
WY—Wyoming
CANADA
AB—Alberta
BC—British Columbia
MB—Manitoba
NB—New Brunswick
NF—Newfoundland
NS—Nova Scotia
ON—Ontario
PE—Prince Edward Island
QC—Quebec
SK—Saskatchewan
YK—Yukon Territory
This field is used on foreign addresses. Enter the country here as you want it to appear on the fifth line of the address. The country should normally be spelled out, not abbreviated.
This is an informational field for foreign addresses.
This field is used for sorting bulk mailings when you run Report # 6-10, SORTED MAILING LABELS.
To sort zip codes by state, enter the first three digits of the first zip code for that state followed by a number sign (#) in the Zip Code field. Enter the last zip code for that state in this field.
To sort zip codes by section, enter the first three digits of the first zip code for that section followed by a dollar sign ($) in the Zip Code field. Enter the last zip code for that section in this field.
To sort zip codes by city, enter the first zip code for that city in the Zip Code field. Enter the last zip code for that city in this field.
Entering Zip Codes in the ABC Accounting Software
All addresses in the system use the Zip Code (Z) screen. When you type information in the Street Address field of any screen and press Enter, the cursor jumps directly to the Zip Code field.