Data on this screen is entered only in the initial system setup.
The information entered in the Wage column loads to the Paycheck (P) screen.
Most of the information entered in the Withholding and Deduction columns automatically loads to the Employee (E) screen whenever you enter a new record. This way you do not have to enter the information manually every time you enter a new employee.
Employer information is entered on the lower part of the screen.
Helps Accessed From the Payroll Setup (‘E) Screen
File Help ('E)
F5—exits lookup.
F6—opens lookup.
F9—saves record.
Shift+F9—deletes record.
F10—goes to the Selection Screen.
Shift+F10—goes to the Menu Bar.
Esc—exits one level.
Alt+F4—exits ABC.
Ctrl+C—Copies text. Place your cursor on the field that contains the text you wish to copy and press Ctrl+C. Then move your cursor to the field you want your information copied to and use the paste (Ctrl+V) function.
Ctrl+V—pastes text. Any text that has been copied (with Ctrl+C) or cut (with Ctrl+X) may be pasted into any other field by using the Ctrl+V function. Simply place your cursor in the field you want to copy the information to and press Ctrl+V.
Ctrl+X—cuts text. Place your cursor on the field you want the text removed from and press Ctrl+X. The text will disappear. If you want to replace this text in another field, simply move your cursor to that field and use the paste (Ctrl+V) function.
Ctrl+Z—Zap! Undoes latest changes to the line the cursor is on.
Tools Help ('E)
Ctrl+G—Gets or jumps to the address of a certain field. When you press Ctrl+G, a message box appears telling you the address of the field your cursor is on. You are also given opportunity to jump to another address. Enter the location number of the field you want to jump to, or enter F and the field number of the field you want to jump to.
Ctrl+J—accesses a Journal to record anything that you want to remember. To see previous notes, press Ctrl+J. When you are done, press F9. The notes will be saved with the date and time.
Ctrl+K—accesses a second journal. It is similar to the Ctrl+J journal, but saves your notes with only the date.
Shift+F3—brings up an accountant's* calculator when your press it the first time. The second time you press it, the final calculations showing are entered into the field the cursor was on.
+ adds or totals - subtracts / divides
* multiplies ) clears ( exits calculator
= totals or equals
*If you are not familiar with an accountant’s calculator, you may want to take a little time to familiarize yourself with the differences in usage here. Figures are entered as positive or negative: i.e. 100+50-75= would be entered as 100+; 50+; 75- The answer calculates each time you press the positive or negative sign. The = sign or Enter key seldom need be used unless you are multiplying or dividing.
Wage Categories # 1 ('E.1)
ABC PAYROLL MODULE—This is one of eight different wage categories that can be entered in this column. These are used to identify the different types of wages the payroll system records.
Enter the wage category code as it is set up on the Category & Tax Tables (K) screen.
ABC’s standard wage category record set up on the Category & Tax Tables (K) screen for 001 is REGULAR WAGE and is entered in the Amount/Tax field.
The stub description of this wage category appears on the Paycheck Entry (P) screen and on Report # 4-24, EMPLOYEE WAGES & DEDUCTIONS, to label the accumulated wage amounts.
Wage Categories # 2 ('E.2)
ABC PAYROLL MODULE—This is one of eight different wage categories that can be entered in this column. These are used to identify the different types of wages the payroll system records.
Enter the wage category code as it is set up on the Category & Tax Tables (K) screen.
ABC’s standard category record set up on the Category & Tax Tables (K) screen for 002 is OVERTIME WAGE and is entered in the Amount/Tax field.
The stub description of this wage category appears on the Paycheck Entry (P) screen and on Report # 4-24, EMPLOYEE WAGES & DEDUCTIONS, to label the accumulated wage amounts.
Wage Categories # 3 ('E.3)
ABC PAYROLL MODULE—This is one of eight different wage categories that can be entered in this column. These are used to identify the different types of wages the payroll system records.
Enter the wage category code as it is set up on the Category & Tax Tables (K) screen.
ABC’s standard wage category record that is set up on the Category & Tax Tables (K) screen for 003 is VACATION WAGE and is entered in the Amount/Tax field.
The stub description of this wage category appears on the Paycheck Entry (P) screen and on Report # 4-24, EMPLOYEE WAGES & DEDUCTIONS, to label the accumulated wage amounts.
ABC PAYROLL MODULE—This is one of eight different wage categories that can be entered in this column. These are used to identify the different types of wages the payroll system records.
Enter the wage category code as it is set up on the Category & Tax Tables (K) screen.
The wage category record that is set up on the Category & Tax Tables (K) screen must have 004 HOLIDAY WAGE entered in the Amount/Tax field.
The stub description of this wage category appears on the Paycheck Entry (P) screen and on Report # 4-24, EMPLOYEE WAGES & DEDUCTIONS, to label the accumulated wage amounts.
Wage Categories # 5 ('E.5)
ABC PAYROLL MODULE—This is one of eight different wage categories that can be entered in this column. These are used to identify the different types of wages the payroll system records.
Enter the wage category code as it is set up on the Category & Tax Tables (K) screen.
ABC’s standard wage category record that is set up on the Category & Tax Tables (K) screen for 005 is SICK PAY and is entered in the Amount/Tax field.
The stub description of this wage category appears on the Paycheck Entry (P) screen and on Report # 4-24, EMPLOYEE WAGES & DEDUCTIONS, to label the accumulated wage amounts.
Wage Categories # 6 ('E.6)
ABC PAYROLL MODULE—This is one of eight different wage categories that can be entered in this column. These are used to identify the different types of wages the payroll system records.
Enter the wage category code as it is set up on the Category & Tax Tables (K) screen.
ABC’s standard wage category record set up on the Category & Tax Tables (K) screen for 006 is #1 OTHER WAGE and is entered in the Amount/Tax field.
The stub description of this wage category appears on the Paycheck Entry (P) screen and on Report # 4-24, EMPLOYEE WAGES & DEDUCTIONS, to label the accumulated wage amounts.
Wage Categories # 7 ('E.7)
ABC PAYROLL MODULE—This is one of eight different wage categories that can be entered in this column. These are used to identify the different types of wages the payroll system records.
Enter the wage category code as it is set up on the Category & Tax Tables (K) screen.
ABC’s standard wage category record set up on the Category & Tax Tables (K) screen for 007 is #2 OTHER WAGE and is entered in the Amount/Tax field.
The stub description of this wage category appears on the Paycheck Entry (P) screen and on Report # 4-24, EMPLOYEE WAGES & DEDUCTIONS, to label the accumulated wage amounts.
Wage Categories # 8 ('E.8)
ABC PAYROLL MODULE—This is one of eight different wage categories that can be entered in this column. These are used to identify the different types of wages the payroll system records.
Enter the wage category code as it is set up on the Category & Tax Tables (K) screen.
ABC’s standard wage category record set up on the Category & Tax Tables (K) screen for 008 is BONUS & COMMISSIONS and is entered in the Amount/Tax field.
The stub description of this wage category appears on the Paycheck Entry (P) screen and on Report # 4-24, EMPLOYEE WAGES & DEDUCTIONS, to label the accumulated wage amounts.
Federal Tax Code ('E.9)
ABC PAYROLL MODULE—Enter the tax withholding code that is to be used to calculate, accumulate, and store the tax withholding data for Federal Tax.
This code must be set up on the Category & Tax Tables (K) screen. 009, FEDERAL WITHHOLDING TAX, must be entered in the Amount/Tax field, on the K screen.
FICA Tax Code ('E.10)
ABC PAYROLL MODULE—Enter the tax withholding code that is to be used to calculate, accumulate, and store the tax withholding data for FICA Tax.
This code must be set up on the Category & Tax Tables (K) screen. 010, FICA WITHHOLDING TAX, must be entered in the Amount/Tax field, on the K screen.
State Tax Code ('E.11)
ABC PAYROLL MODULE—Enter the tax withholding code that is to be used to calculate, accumulate, and store the tax withholding data for State Tax.
This code must be set up on the Category & Tax Tables (K) screen. 011, STATE WITHHOLDING TAX, must be entered in the Amount/Tax field, on the K screen.
Other State Tax Code ('E.12)
ABC PAYROLL MODULE—Enter the tax withholding code that is to be used to calculate, accumulate, and store the tax withholding data for other State Tax, such as State Unemployment tax.
This code must be set up on the Category & Tax Tables (K) screen. 012, OTHER STATE WITHHOLDING TAX, must be entered in the Amount/Tax field, on the K screen.
ABC PAYROLL MODULE—Enter the tax withholding code that is to be used to calculate, accumulate, and store the tax withholding data for Local Tax.
This code must be set up on the Category & Tax Tables (K) screen. 013, LOCAL WITHHOLDING TAX, must be entered in the Amount/Tax field, on the K screen.
Medicare Tax Code ('E.14)
ABC PAYROLL MODULE—Enter the tax withholding code that is to be used to calculate, accumulate, and store the tax withholding data for MEDICARE Tax.
This code must be set up on the Category & Tax Tables (K) screen. 014, MEDICARE W/H TAX, must be entered in the Amount/Tax field, on the K screen.
Other Withholding Tax Code ('E.15)
ABC PAYROLL MODULE—Enter the tax withholding code that is to be used to calculate, accumulate, and store the tax withholding data for Other Tax.
This code must be set up on the Category & Tax Tables (K) screen. 015, OTHER WITHHOLDING TAX, must be entered in the Amount/Tax field, on the K screen.
Deduction Default Code # 1 ('E.16)
ABC PAYROLL MODULE—Enter a deduction code that you want to load to the Employee (E) screen when a new employee is entered.
This code must be set up on the Category & Tax Tables (K) screen. 016, DEDUCTION/EARNING #1, must be entered in the Amount/Tax field on the record that is set up on the Category & Tax Tables screen.
Deduction Default Code # 2 ('E.17)
ABC PAYROLL MODULE—Enter a deduction code that you want to load to the Employee (E) screen when a new employee is entered.
This code must be set up on the Category & Tax Tables (K) screen. 017, DEDUCTION/EARNING #2, must be entered in the Amount/Tax field on the record that is set up on the Category & Tax Tables screen.
Deduction Default Code # 3 ('E.18)
ABC PAYROLL MODULE—Enter a deduction code that you want to load to the Employee (E) screen when a new employee is entered.
This code must be set up on the Category & Tax Tables (K) screen. 018, DEDUCTION/EARNING #3, must be entered in the Amount/Tax field on the record that is set up on the Category & Tax Tables screen.
Deduction Default Code # 4 ('E.19)
ABC PAYROLL MODULE—Enter a deduction code that you want to load to the Employee (E) screen when a new employee is entered.
This code must be set up on the Category & Tax Tables (K) screen. 019, DEDUCTION/EARNING #4, must be entered in the Amount/Tax field on the record that is set up on the Category & Tax Tables screen.
Deduction Default Code # 5 ('E.20)
ABC PAYROLL MODULE—Enter a deduction code that you want to load to the Employee (E) screen when a new employee is entered.
This code must be set up on the Category & Tax Tables (K) screen. 020, DEDUCTION/EARNING #5, must be entered in the Amount/Tax field on the record that is set up on the Category & Tax Tables screen.
Deduction Default Code # 6 ('E.21)
ABC PAYROLL MODULE—Enter a deduction code that you want to load to the Employee (E) screen when a new employee is entered.
This code must be set up on the Category & Tax Tables (K) screen. 021, DEDUCTION/EARNING #6, must be entered in the Amount/Tax field on the record that is set up on the Category & Tax Tables screen.
Deduction Default Code # 7 ('E.22)
ABC PAYROLL MODULE—Enter a deduction code that you want to load to the Employee (E) screen when a new employee is entered.
This code must be set up on the Category & Tax Tables (K) screen. 022, DEDUCTION/EARNING #7, must be entered in the Amount/Tax field on the record that is set up on the Category & Tax Tables screen.
Tips Code ('E.23)
ABC PAYROLL MODULE—This field is used by employers whose employees receive tips in addition to their regular wage.
Enter the code from the Category & Tax Tables (K) screen that you have set up to track and store this information. (The record you set up in the Category & Tax Tables screen must have 023, TIPS, entered in the Amount/Tax field.)
The amount an employee has received in tips during the pay period must be added to his gross wage on the Paychecks (P) screen so taxes & deductions will calculate on the total amount of money the employee received.
Of course, you won’t be writing out a check to your employee for this amount, since “Tips” is money he has already received. So enter the Tips code a second time, with the amount as a negative number. Now taxes and deductions will be calculated, but that sum of money will not be added to the paycheck.
ABC PAYROLL MODULE—Use this field if you deduct insurance from your employees' paychecks. Enter the code for insurance as it is set up on the Category & Tax Tables (K) screen.
The record that is set up on the Category & Tax Tables screen must have 024, INSURANCE, in the Amount/Tax field. This accumulates insurance in a deduction account.
ABC PAYROLL MODULE—Some local taxing authorities require an annual tax (often called Occupation Privilege Tax) to be deducted from the employee's wage.
If this applies to your business, you must set up a record on the Category & Tax Tables (K) screen. Enter 092, PRIVILEGE TAX DEDUCTION, in the Date & Amt field.
Enter the limit in the OVER WAGE field, and the tax amount in the PLUS AMOUNT TAX field. The code you set up for the tax must be entered in this field.
Employee’s gross wages start accumulating at the beginning of each fiscal year. As soon as the employee's wage exceeds the limit entered into the OVER WAGE field, the amount entered into the PLUS AMOUNT TAX field is deducted from his pay. It will not be deducted again until the next year. If the employee's wage does not reach the limit within a year, this tax is not deducted.
Sometimes the Privilege Tax is taken from the first wages that an employee earns in the year. In that case, the OVER WAGE amount should be the same as the amount in the PLUS AMOUNT TAX column.
Other One-Time Deduction Code ('E.26)
ABC PAYROLL MODULE—This field is for any other annual one-time deduction similar to Privilege Tax. Enter the code that you have set up on the Category & Tax Tables (K) screen for this tax.
The record that is set up on the Category & Tax Tables screen must have 094, OTHER ONETIME DEDUCTION, entered in the Date & Amt field. Enter the limit in the OVER WAGE field, and the tax amount in the PLUS AMOUNT TAX field.
Employee’s gross wages start accumulating at the beginning of each fiscal year. As soon as the employee's wage exceeds the limit entered into the OVER WAGE field, the amount entered into the PLUS AMOUNT TAX field is deducted from his pay. It will not be deducted again until the next year. If the employee's wage does not reach the limit within a year, this tax is not deducted.
Check, Address, Stub Print ('E.29)
ABC PAYROLL MODULE—This field is used with Report # 4-27, PRINT PAYROLL CHECKS.
Enter C to print a Complete check with stub.
Enter S to print only the Stub.
Enter A to print the Address and the stub.
Federal Employer Identification # ('E.30)
ABC PAYROLL MODULE—Enter the Federal Employer Identification number. This will print on W-2 forms and on Report # 4-30, QUARTERLY PAYROLL REPORT.
ABC PAYROLL MODULE—Enter the Employer's State Unemployment number. This will print on W-2 Forms and on Report # 4-30, QUARTERLY PAYROLL REPORT.
FICA Rate ('E.32)
ABC PAYROLL MODULE—FICA, commonly known as Social Security Tax, is a tax the employer has to pay on his employees' wages. This field works with Report # 4-30, QUARTERLY PAYROLL REPORT, and is used to determine how much tax the employer should pay to the government.
The rate is multiplied times the taxable wages listed in the FICA column on Report # 4-30 to get the tax amount. Enter the rate here as a decimal figure. For example, enter .062 if the rate is 6.2 %.
ABC PAYROLL MODULE—FICA, commonly known as Social Security Tax, is a tax the employer has to pay on his employees' wages. This field works with Report # 4-30, QUARTERLY PAYROLL REPORT, and is used to determine how much tax the employer should pay to the government.
The employer has to pay this tax on each employee's wages only up to a certain limit within a year. Employee’s wages begin accumulating at the beginning of each fiscal year. Once the employee's wages exceed the specified limit, the employer does not have to pay this tax. Enter the limit for this tax here. Report # 4-30 shows FICA taxes.
ABC PAYROLL MODULE—FUTA, Federal Unemployment Tax, is a tax the employer has to pay on his employees' wages. This field works with Report # 4-30, QUARTERLY PAYROLL REPORT, and is used to determine how much tax the employer should pay to the government.
Rate is multiplied times the taxable wages to determine tax amount. Enter the rate here as a decimal figure. For example, enter .008 if the rate is .8 %. FUTA taxes are reported on Report #4-30.
FUTA Limit ('E.35)
ABC PAYROLL MODULE—FUTA, Federal Unemployment Tax, is a tax the employer has to pay on his employees' wages. This field works with Report # 4-30, QUARTERLY PAYROLL REPORT, and is used to determine how much tax the employer should pay to the government.
The employer has to pay this tax on each employee's wages only up to a certain limit within a year. Employee’s wages begin accumulating at the beginning of each fiscal year. Once the employee's wages exceed the specified limit, the employer does not have to pay this tax. Enter the limit for this tax here.
State Unemployment Insurance Rate ('E.36)
ABC PAYROLL MODULE—SUI, State Unemployment Insurance, is a tax the employer has to pay on his employees' wages. This field works with Report # 4-30, QUARTERLY PAYROLL REPORT, and is used to determine how much tax the employer should pay to the government.
Rate is multiplied times the taxable wages to calculate the tax amount (as listed in the SUI column on Report # 4-30). Enter the rate here as a decimal figure. For example, enter .065 if the rate is 6.5%.
The SUI rate can vary greatly from one company to another. If you do not know what your rate is, consult with your accountant.
State Unemployment Insurance Limit ('E.37)
ABC PAYROLL MODULE—SUI, State Unemployment Insurance, is a tax the employer has to pay on his employees' wages. This field works with Report # 4-30, QUARTERLY PAYROLL REPORT, and is used to determine how much tax the employer should pay to the government.
The employer has to pay this tax on each employee's wages only up to a certain limit within a year. Employee’s wages begin accumulating at the beginning of each fiscal year. Once the employee's wages exceed the specified limit, the employer does not have to pay this tax. Enter the limit for this tax here.
ABC PAYROLL MODULE—Medicare is a tax the employer has to pay on his employees' wages. This field works with Report # 4-30, QUARTERLY PAYROLL REPORT, and is used to determine how much tax the employer should pay to the government.
Rate is multiplied times the taxable wages to calculate the tax amount (as listed on Report # 4-30). Enter the rate here as a decimal figure. For example, enter .0145 if the rate is 1.45%.
ABC PAYROLL MODULE—Medicare is a tax the employer has to pay on his employees' wages. This field works with Report # 4-30, QUARTERLY PAYROLL REPORT, and is used to determine how much tax the employer should pay to the government.
The employer has to pay this tax on each employee's wages up to a certain limit each year. Employee’s wages begin accumulating at the beginning of each fiscal year. Once the employee's wages exceed the specified limit, the employer does not have to pay this tax. Enter the limit for this tax here. This is reported in the Medicare column on Report # 4-30.
Automatic Vacation Credit ('E.51)
To enable automatic vacation credits, enter the code from the K screen where the table of calculations for Automatic Vacation Credit has been set up. On the K screen, this record must have #35 in the Calculate# field.
See “Vacation Credits” help.