Remark
This is an information field for your convenience.
You may enter a remark about the terms you are
setting up.
Recurring Payment
The RECURRING PMT field is used to enter terms for bills
of the same amount from the same vendor that are repeated
periodically. This could be mortgage payments, rent
payments or other periodic payments.
Enter 1M for payments due once a month, or 3M for payments every 3 months. Enter 15D for payments due every 15 days.
For more information, see "Recurring Payments" or press < R >.
If the bill is not a Recurring Payment, let this field blank.
Pay by S/N
Put a "Y" in the PAY BY S/N field if you want to select
individual items on the A/P Bill for payment by serial
number. Letting the field blank works the same as using an
"N". See Paying Bills by <Serial Number> for more infor-
mation.
NOTE: Whether you pay by serial number determines what kind of partial payments you may set up on the bottom part of the Terms window. See Entering A/P Terms for <Partial> <Payments.>
Due Days
If you enter Due Days in Column 1, the computer enters the
Due Date in Column 2, based on the A/P Invoice date in the
top right corner of the Bill Entry screen (B). You can
enter the Due Date in Column 1 or Column 2. To change only
the month, enter the month number followed by a forward
slash (/), in the Due Days column. For example, 10/ means
October. To change month and day, enter the month number
followed by a forward slash (/), then the day, in the Due
Days column. Entering 10/2 means the 2nd of October. If
the date you enter is before Invoice Date, the computer
will advance the year of the due date.
You can also specify a due date that is a certain day of the following month. To do that, enter a number followed by an "N" (for next).
To specify a due date that is a certain day of the second month after the invoice date, enter a number followed by an "S".
To specify a due date that is determined by the day of month on which the invoice date falls, use the pattern shown in the examples that follow.
Example 1: 15-20M Example 2: 15-20M,31-5N Example 3: 16-15N,31-3S
Example 1 means, invoices from the 1st through the 15th of the month have a due date on the 20th of the same month. The "M" means the due date is in the same month as the invoice date.
Example 2 means, invoices from the 1st through the 15th have a due date on the 20th of the same month, and invoices from the 16th through the 31st have a due date on the 5th of the next month. Items in a series like this must be in numerical order to work properly.
Example 3 means, invoices from the 1st through the 16th have a due date on the 15th of the next month, and invoices from the 17th through the 31st have a due date on the 3rd of the second month after the invoice date.
% Due (Percent Due)
The third and fourth columns are used for setting up
partial payments on bills. If you enter the Percent Due in
Column 3, the computer enters the Amount Due in Column 4.
(The computer also calculates how much remains due after
the first payment and enters its calculations on the
second line in columns 1 to 4.) You can also enter the
Amount Due in column 3 if you put a $ after the amount,
for example 25$.
You can also enter a "V" for variable in the % Due column. See Entering A/P Terms for<Partial Payments.>
If the bill is to be paid all at once, don't put anything in columns 3 or 4.
Discount Days
The fifth and sixth columns work similar to columns 1 and
2.
If you enter Discount Days in Column 5, the computer enters the Discount Date in Column 6. You can enter the Discount Date in Column 5 or Column 6. To change only the month, enter (in the Discount Day Column), the month number followed by a forward slash (/), for example 7/ means July. To change month and day, enter the month number followed by a forward slash (/), then the day, for example 7/4 means the 4th of July. If the date you enter is before Invoice Date, the computer will advance the year of the discount date.
You can also specify a discount date that is a certain day of the following month. To do that, enter a number followed by an "N" (for next).
To specify a discount date that is a certain day of the second month after the invoice date, enter a number followed by an "S".
To specify a discount date that is determined by the day of month on which the invoice date falls, use the pattern shown in the examples that follow.
Example 1: 15-20M
Example 2: 15-20M,31-5N
Example 3: 16-15N,31-3S
Example 1 means, invoices from the 1st through the 15th of the month have a discount date on the 20th of the same month. The "M" means the discount date is in the same month as the invoice date.
Example 2 means, invoices from the 1st through the 15th have a discount date on the 20th of the same month, and invoices from the 16th through the 31st have a discount date on the 5th of the next month. Items in a series like this must be in numerical order to work properly.
Example 3 means, invoices from the 1st through the 16th have a discount date on the 15th of the next month, and invoices from the 17th through the 31st have a discount date on the 3rd of the second month after the invoice date.
Discount % (Discount Percent)
The seventh and eighth columns work similar to
columns 3 and 4.
If you enter the Discount % in Column 7, the computer enters the Discount Amount in Column 8.
You can also enter the Discount Amount in column 7 if you put a $ after the amount. (This only works on the Bill Entry screen (B) and you must have an amount entered in the Inv Amt field, just above the Terms field.)
Due Date
If you enter Due Days in Column 1, the computer
enters the Due Date in Column 2, based on the A/P
Invoice date in the top right corner of the Bill
Entry screen (B). You can enter the Due Date in
Column 1 or Column 2.
To change the date in the Due Date column, enter one or two digits to change only the day. Enter 3 or 4 digits to change the month and the day. Enter 5 or 6 digits to change month day and year.
Amount Due
The third and fourth columns are used for setting up
<Partial Payments>on bills. If you enter the Percent Due in
Column 3, the computer enters the Amount Due in Column 4.
Or, you can let the Percent Due column blank and simply enter the Amount Due in this field.
(The computer calculates how much remains due after this payment and enters its calculations on the next blank line in columns 1 to 4.)
If the bill is to be paid all at once, don't put anything in columns 3 or 4.
Discount Date
The fifth and sixth columns work similar to columns 1 and
2.
If you enter Discount Days in Column 5, the computer enters the Discount Date in Column 6. You can enter the Discount Date in Column 5 or Column 6.
To change the date in the Discount Date column, enter one or two digits to change only the day. Enter 3 or 4 digits to change the month and the day. Enter 5 or 6 digits to change month day and year.
If the Discount Date field is blank, you can enter the date by typing 5 or 6 digits for month, day and year.
Discount Amount
The seventh and eighth columns work similar to columns 3
and 4.
If you enter the Discount % in Column 7, the computer enters the Discount Amount in Column 8.
You can let the Discount % column blank and enter the Discount Amount in Column 8.
(This only works on the Bill Entry screen (B) and you must have an amount entered in the Inv Amt field, just above the Terms field.)