W |!a 980227 Type desired information and press . W |#01a 930720 Enter COMPANY NAME. This appears on most screens & at the top of most reports. W |#02a 930720 This is for additional company information...appears on invoices & statements. W |#03a 930720 Enter the company's STREET ADDRESS. This appears on statements and invoices. W |#04a 930720 Enter the company's ZIP CODE. City & state display if they are on Z file. W |#05a 930720 Enter the company's zip EXTENSION. W |#07a 020809 Enter the TELEPHONE #. If you enter 10 numerals, it will auto-format. W |#09a 930401 Enter the MONTH NUMBER in which your financial YEAR ENDS. For December use 12. W |#10a 960912 Enter G/L Account # for ACCOUNTS RECEIVABLE. ABC's standard # is 500. W |#11a 960912 Enter G/L Account # for ACCOUNTS PAYABLE. ABC's standard # is 3040. W |#12a 960912 Enter # of PAYROLL ACCOUNT. If same as Business Acct, ABC's standard # is 303. W |#13a 980310port41126 Enter the first INVENTORY ACCOUNT #. ABC's standard Account # is 101. W |#14a 980216 Enter the last INVENTORY ACCOUNT #. ABC's standard Account # is 2799. W |#15a 960912 Enter the G/L # for Inventory Reversal. ABC's standard # is 8895. W |#16a 960912 Enter RETAINED EARNINGS ACCT.# (Proprietor's Capital) ABC's standard # is 4010. W |#17a 960912 Enter the first G/L Sales Account #. ABC's standard # is 5000. W |#18a 960912 Enter the first G/L Purchase Account #. ABC's standard # is 7000. W |#19a 960912 Enter the last G/L Purchase Account #. ABC's standard # is 8799. W |#20a 960306 The ACCOUNT NAME may be entered here or on the G screen. W |#21a 960912 Enter the G/L ACCOUNT # of your bank account. ABC's standard # is 303. W |#23a 960306 The ACCOUNT NAME may be entered here or on the G screen. W |#24a 960306 This is for additional bank ACCOUNT if needed, may be setup here or on G screen. W |#26a 960306 The ACCOUNT NAME may be entered here or on the G screen. W |#27a 960306 This is for additional bank ACCOUNT if needed, may be setup here or on G screen. W |#28a 930401 (Optional) For multi-company situations. Enter the # of this COMPANY. W |#29a 960306 The ACCOUNT NAME may be entered here or on the G screen. W |#30a 960306 This is for additional bank ACCOUNT if needed, may be setup here or on G screen. W |#32a 960306 The ACCOUNT NAME may be entered here or on the G screen. W |#33a 960306 This is for additional bank ACCOUNT if needed, may be setup here or on G screen. W |#34a 960912 Enter G/L Account # for FLOOR PLANNING. ABC's standard # is 3240. See . W |#35a 930810 (Optional) For departmental setup. Enter # where first DEPARTMENT begins. W |#65a 960912 Enter the G/L Account # for A/R DISCOUNTS. ABC's standard # is 6830. W |#72a 930720 Enter the company's EMPLOYER IDENTIFICATION NUMBER if there is one. W |#87a 930401 For AUTO-DEPOSIT POSTING enter A for Accrual or C for Cash. N= No Auto-posting W |#92a 930401 If PAYROLL & ACCOUNTS PAYABLE come from one LEDGER, enter # here. ABC's # is 3 W |#95a 930401 (Optional) For DEPARTMENTAL setup. Enter # that begins consolidated statements. W |#A32a 960912 Enter the G/L Account # for Customer PREPAYMENTS. ABC's standard # is 3200. W |#A36a 020204 (Optional) If you want to post SHIPPING TICKETS to G/L, enter Account# here. W |#A41a 930401 To Generate VENDOR Codes. Enter how many letters of LAST, FIRST & MIDDLE Name. W |#A42a 930401 To Generate VENDOR Codes. Enter how many letters of FIRST, SECOND & THIRD Words. W |#A43a 930401 To Generate CUSTOMER Codes. Enter how many letters of LAST, FIRST & MIDDLE Name. W |#A44a 930401 To Generate CUSTOMER Codes. Enter how many letters of FIRST,SECOND & THIRD Words W |#A45a 930401 To Generate NAME Codes. Enter how many letters of LAST, FIRST & MIDDLE Name. W |#A46a 930401 To Generate NAME Codes. Enter how many letters of FIRST, SECOND & THIRD Words. W |#A47a 930401 To Generate EMPLOYEE Codes. Enter how many letters of LAST, FIRST & MIDDLE Name. W |#A57a 021105 Enter date to lock out entering/posting G/L transactions dated on or before it. W |#A60a 960913 Enter G/L Acct# where computer should post CREDIT CARD Sales. ABC's # is 310. W |#A80a 021105 Enter date to lock out entering A/P transactions dated on or before it. W |#A81a 021105 Enter date to lock out entering A/R transactions dated on or before it. W |#A91a 930401 Enter the name of the CITY. W |#A92a 930401 Enter the two-letter code for the STATE or Province. W |%J05a 981209 Type your selection; the next time you press R,...that selection appears. W |&25a 930903 Choose which printer port SALES ORDERS will print to. P= Parallel M= Modem. W |&31a 930903 Choose which printer port LABLES will print to. P= Parallel M= Modem. W |&36a 930831 (Optional - Enhanced) Enter a default CUSTOMER TYPE. Must be setup on Y screen. W |&37a 930831 Enter the minimum percentage of MARKUP for INVENTORY items. 10 = 10% W |&38a 930831 (Optional) Enter the SALES TAX CODE as setup on the I screen. W |&39a 930901 Enter the number of DAYS of "FREE" credit on an invoice. W |&40a 930901 You may enter a brief MESSAGE to identify the finance charge on statements. W |&41a 930831 Enter the MONTHLY finance charge RATE as a whole number. W |&42a 930831 Enter the minimum amount of a monthly finance charge. Do not use dollar sign. W |&43a 930831 Enter number of DAYS an invoice may be open before finance CHARGE is applied. W |&44a 020809 Enter the G/L ACCOUNT NUMBER for finance charges. ABC's standard # is 9840. W |&45a 020809 Enter N if you do (N)ot want finance charges on prior finance charges. W |&46a 930903 Enter a beginning DATE for FINANCE CHARGES. Then it automatically updates. W |&49a 930903 BLANK= Statement prints with any credit amount. -10 = Prints credit over $10. W |&50a 930903 BLANK = Statement prints with any debit amount. 10 = Prints debits over $10. W |&51a 930903 Enter LEDGER # of the main bank account used for writing checks. 3,4,5,6 or 7 W |&52a 960912 Enter G/L ACCOUNT number for A/P DISCOUNTS. ABC's standard # is 8830. W |&53a 930903 Enter G/L # of SUSPENSE ACCOUNT. ABC's standard SUSPENSE ACCOUNT # is 1. W |&54a 990305 A)vailable msg. S)tock msg. D)isable error message on customer invoices. W |&55a 960430 You may enter a default PRICE UPDATE CODE. Used with Report 2-10. See . W |&56a 960912 Enter # that shows relation between Sales and Purchase Accounts. See . W |&57a 930903 Enter number of hours worked per week before you begin paying OVERTIME. (40) W |&58a 930903 Enter the percentage over regular time paid for OVERTIME hours. .50 = 50% W |&61a 930903 M = 1 CLOSEOUT entry a month, D = 1 CLOSEOUT entry a day in General Ledger. W |&62a 931019 Use only with ENHANCED A=Auto Backorders O=Optional Backorders N=No Backorders W |&63a 930901 You may enter a MESSAGE to appear at the bottom of all invoices. W |&64a 930903 Tells which CUSTOMER MESSAGES to print on Invoice. 1=1 2=1&2 3=1&2&3 4=1&2&3&4 W |&66a 960912 Enter G/L SALES ACCOUNT # used if none is specified on Invoice. ABC's # is 6810. W |&67a 960912 Enter G/L PURCHASE # to use, when needed on A/P Bills (B). ABC's # is 8810. W |&68a 930901 Enter Y to OMIT COMPANY HEADING on Plain Paper Invoices (used with Letterhead) W |&69a 930903 Choose which printer port, A/P CHECKS will print to. P= Parallel M= Modem. W |&70a 930903 Choose which printer port, G/L CHECKS will print to. P= Parallel M= Modem. W |&71a 930903 Choose which printer port A/R INVOICES will print to. P= Parallel M= Modem. W |&73a 960912 Enter G/L SUBCONTRACT # to use, when needed on A/P Bills (B). ABC's # is 8815. W |&74a 930903 This plus A/P G/L ADDER is added to Inventory G/L # if A/P Bill is SUBCONTRACT W |&75a 930903 Enter 313 for plain paper INVOICES or 338 for NEBS 9040 INVOICES. W |&76a 960912 Enter G/L ACCOUNT number for LABOR SALES. ABC's standard Account # is 6850. W |&77a 960912 Enter G/L ACCOUNT number for MATERIAL SALES. ABC's standard Account # is 6810. W |&78a 960912 Enter G/L ACCOUNT # for SUBCONTRACT SALES. ABC's standard Account # is 6815. W |&79a 930903 Enter % of MARKUP for billing MATERIAL costs. Used with Report 5-31. W |&80a 930903 Enter % of MARKUP for billing SUBCONTRACTOR costs. Used with Report 5-31. W |&81a 930901 Enter default MULTIPLIER to use when Multiplier is blank on I screen. W |&82a 930903 Enter JOB CLASS to which you want to post total amount BILLED. ABC's # is 00. W |&83a 930903 (Enhanced) Y = Book PRICE from Inventory file will show on PURCHASE ORDERS. W |&84a 930831 Enter your BANK ACCOUNT NUMBER to print on Deposit Tickets with Report # 3-18. W |&85a 930903 (Enhanced) Y= CREATE new QUOTE RECORD when new item is entered on R screen. W |&88a 930903 Enter % over cost that you want as BOOK Price on the I screen. Used with 2-10. W |&89a 930903 (Special Programming) Used to identify style for POINT OF SALE Invoices. W |&93a 960912 Enter G/L SPECIAL DEPOSIT # for special prepayments. ABC's Standard # is 3220. W |&A31a 930903 Enter DEVICE to which you normally BACKUP. BLANK or A means drive A. W |&A33a 930903 (Networks) Specify which other computer AUTOSAVES info from this computer. W |&A35a 990303 Enter # of Copies of Invoice to print when saving invoice with Print option. W |&A48a 930903 Choose which printer port ENVELOPE Addresses print to. P= Parallel M= Modem. W |&A51a 930903 Type Y if you use letterhead paper & don't want company heading printed on P.O. W |&A58a 980216 Enter Y to calculate Sales Tax on Orders and Quotes. W |&A62a 980324 List Inventory Items separated by commas that are to appear on every invoice. W |&A63a 981012 Enter a printer number from 00-99 to be the default printer on the system. W |'014K10a 970430 this is W |'014Ka 970430s this is W |'014a 970430s tisssss W |'12908a 960829 This is an information field, you may enter a remark about these terms. W |'12909a 960829 If this is RECURRING PAYMENT, enter terms. 1M= once a month, 15D= every 15 days W |'12910a 960829 If you want to PAY this bill by Serial #, put a Y in this field. Blank = N. W |'12912a 960829 Enter DUE DAYS for Vendor or Bill. Or enter Date with slashes, 12\2 = Mo.& day. W |'12913a 960829 If you make partial payments, enter the PERCENT DUE with this payment, 5 = 5%. W |'12914a 960829 If there's a Discount, enter the number of days that you can get the Discount. W |'12915a 960829 Enter the DISCOUNT % or the Discount Amount followed by $. 15=15% 15$=$15.00. W |'12918a 960829 To change day, type 1 or 2 digits; day & month, 3 or 4; year also, 5 or 6. W |'12919a 960829 If making a partial payment, enter the AMOUNT here. W |'12920a 960829 To change day, type 1 or 2 digits; day & month, 3 or 4; year also, 5 or 6. W |'12921a 960829 Enter the discount AMOUNT. W |'240A01a 990707 Device to use. A-O for Direct Disk, P-Q Dos Files, - Any File, * Current Device W |'240K01a 990707 Device to use. A-O for Direct Disk, P-Q Dos Files, - Any File, * Current Device W |'254A08a 011109 To select , or and . To close ~AltC~. W |'254A23a 011109 To select , Arrows,, and .To close ~AltC~. W |*08a 930527 To change day, type 1 or 2 digits; day & month, 3 or 4; year also, 5 or 6. W |*J06a 930527 To change the time, type in the hours and minutes. Use P or PM for PM. W |*J08a 892072 Press for selection screen. Have fun. for more Help Information W |-J70a 960430 Type the # of your selection: next time you type L, this ledger appears. W |/J11a 960824 Choose the option you want, the computer auto-selects the most likely choice. W |/J13a 960824 Make sure this number agrees with the check number loaded in the printer. W |/J76a 960824 Enter Discount calculation date here, if it is different than the Check Date. W |/J77a 960824 Enter the DATE to be printed on your CHECKs, default date is the program date. W |/J78a 960824 Enter the DATE the computer should use to determine which bills should be paid. W |/J84a 960824 Enter the LEDGER #, 3 to 7, that you wish to use for writing checks. W |00 871022 Audit trail screen \,0,#,500,~,970,,1000 W |02 890810 &"|"setscreen W |=00a 960912 The computer automatically sets the reference number. Use or to page. W |=01a 950113 The DATE defaults to the system date but may be changed here. W |=02a 930907 Auto-load inventory items by ITEM or LOCATION. Enter first item to start. W |=04a 930907 You may enter any remark of your choice. W |=05a 950113 Enter INVENTORY ITEM # from I file for item you want to adjust. W |=07a 950113 Enter total quantity on physical inventory. W |@01a 930720 Enter the amount you want to bill per hour for Labor Type 1. W |@02a 930720 Enter the amount you want to bill per hour for Labor Type 2. W |@03a 930720 Enter the amount you want to bill per hour for Labor Type 3. W |@J05a 980216 Enter EMPLOYEE CODE as set up on the Employee file. W |@J06a 930720 Enter JOB CODE from J file, that these special billing rates apply to. W |A00a 930527 Enter the CODE for this ASSEMBLY as it was Setup on the Inventory file. W |A10a 930527 Enter CODE for individual items from Inventory file that are in this Assembly. W |A11a 930527 Enter the QUANTITY of this item that are included in this Assembly. W |A12a 930527 (Optional) Enter REMARK about the item if you wish, doesn't display elsewhere. W |B00a 960430 Enter NUMBER of the Bill you want to see. +C displays the next blank Bill. W |B01a 930527 Enter VENDOR CODE (setup on Vendor File) of the Vendor who the Bill is from. W |B02a 930527 Enter INVOICE DATE from the Vendor's Bill if different than the System Date. W |B03a 930527 Enter INVOICE # of Vendor's Bill. If there is no #, use the Date of the Bill. W |B04a 981019 * means TERMS are entered. Press to enter or edit this Bill's TERMS. W |B05a 000914 DUE DATE comes from Invoice Date and Terms (if set) but may be changed here. W |B06a 000914 DISCOUNT DATE comes from Invoice Date and Terms but may be changed here. W |B07a 000914 DISCOUNT AMOUNT comes from Invoice Amount and Terms but may be changed here. W |B08a 930527 (For Job Costing) Enter the JOB CODE if All items on this Bill are for 1 Job. W |B09a 960430 (Optional) PAY CODE, from Vendor File, changeable here. Y=Auto Pay, See . W |B10a 930527 (Optional) PURCHASE ORDER DATE loads automatically when the P/O # is entered. W |B11a 930527 (Optional) Enter the PURCHASE ORDER # of the Shipping Ticket here. W |B12a 930527 (Optional) Used with Shipping Tickets. Enter the Shipping Ticket # here. W |B13a 930527 Enter the total INVOICE AMOUNT from the Vendor's Bill. W |B14a 960430 (Optional-Job Costing) M=MATERIAL Bill S=SUBCONTRACT Bill D=DIRECT, See . W |B15a 930421 System Date - Determines in which G/L Period this Bill posts, can be changed. W |B16a 970205 Comes from P.O.,may be changed. Use code,preceded by C,E,J,N or V (screen code) W |B17a 960430 (Optional) TIME & MATERIAL or CONTRACT, determines how Job is billed. See . W |B18a 930527 Computer updates this field when Report 5-31 "Generate Inv. for Jobs" is run. W |B19a 020205 If Shipping Ticket, enter DATE shipping ticket was RECEIVED. W |B20a 930421 Type ITEM CODE-May be from Inventory File or New Item. If Remark,end with (.) W |B21a 930527 Enter QUANTITY (or number of Cases if a number is in the #/CASE field). W |B22a 930421 Enter the PRICE each (or price per case if you have a # in the #/Case field). W |B23a 960430 CAREFUL! If is used on blank AMOUNT field, Amt to Distribute inserts here. W |B24a 930527 G/L NUMBER for Item on this line, or you can use a G/L # without Item Code. W |B25a 930527 If bought by the CASE & sold individually, enter the NUMBER of Items per CASE. W |B26a 960430 The Price UPDATE CODE determines how Inventory prices update. See . W |B27a 930527 If you have Job # on a Bill, you MUST enter JOB CLASS (from 'J File) or use -. W |B29a 960430 FREIGHT & ADJUSTMENTS - calculated with F in UC field when Bill is saved . W |C00a 011101 Enter Customer CODE, can be partial code & or~F6~- Lookup, ~F1~- Help. W |C01a 020809 Type Customer Last Name, First. For business name do not use commas. W |C02a 011101 Use ATTENTION line if ADDRESS line doesn't provide enough space. ~F6~- Lookup W |C03a 011101 Enter the Street ADDRESS and/or P.O. Box #. ~F6~- Lookup, ~F1~- Help. W |C04a 011101 Enter ZIP CODE. City & State will display if in Z File. ~F6~- Lookup,~F1~- Help. W |C05a 930527 (Optional) If the Zip Code has a 4-digit EXTENSION, type it here. W |C06a 011116 Enter the customer's E-mail address here. W |C07a 020809 Enter the TELEPHONE #. Enter all 10 numerals, it will auto-format.~F6~- Lookup. W |C08a 011101 Enter a character to distinguish groups of customers. ~F6~- Lookup, ~F1~- Help. W |C09a 930527 (Optional) Enter as Dollars & Cents, triggers OVER CREDIT message on Invoice. W |C101a 020910 Blank means Default FINANCE CHARGES, N means (N)o FINANCE CHARGES. ~F1~- Help. W |C10a 020910 Blank means Default FINANCE CHARGES, N means (N)o FINANCE CHARGES. ~F1~- Help. W |C11a 020904 A slash (/) after the state abbreviation means Customer pays no SALES TAX. W |C12a 011101 Choose A, B, C or D as DISCOUNT LEVEL for Customer. ~F1~- Help. W |C14a 930527 (Optional) Enter the Customer's SHIPPING Method. It will display on Invoice. W |C15a 011101 Enter TERMS. This calculates Due Date, Discount Date & Amount. ~F1~- Help. W |C16a 011101 (Optional) Enter Salesman Code (Set up on S File). ~F6~- Lookup, ~F1~- Help. W |C17a 930527 (Optional) ADVERTISER Some reports may be sorted by this information. W |C18a 011101 SHIPPING ADDRESS CODE, from Names File if different. ~F6~- Lookup, ~F1~- Help. W |C19a 011101 CUSTOMER TYPE, used for special Customer Terms. ~F6~- Lookup, ~F1~- Help W |C20a 930527 (Optional) MESSAGE 1 is used with Review Report # 3-26 and/or Customer Invoices W |C21a 930527 (Optional) MESSAGE 2 may be used for notes &/or displayed on Customer Invoice. W |C22a 930527 (Optional) MESSAGE 3 may be used for notes &/or displayed on Customer Invoice. W |C23a 930527 (Optional) MESSAGE 4 displays on R Screen when Customer's Code is entered W |C24a 930527 (Optional) Enter the name of the CONTACT PERSON you usually deal with. W |C25a 930527 (Optional) If you want to REVIEW Customer at some future DATE, enter DATE here W |C27a 011116 Enter the customer's home telephone number. ~F6~- Lookup W |C30a 930527 (Optional) If you enter Y, you'll need a P/O # to save their Order or Invoice. W |C31a 011101 If the Customer is TAX-EXEMPT, enter his TAX-EXEMPTION # here. ~F1~- Help W |C32a 930527 (Optional) Used with special programming. W |C33a 011101 Enter your Customer's DELIVERY ZONE if you use it. ~F1~- Help W |C34a 020809 Enter the FAX #. Enter all 10 numerals for auto format. ~F6~- Lookup. W |C35a 010223 (Optional) Used with Shipping Manifest Program, R - Residential, C - Commercial W |C36a 011015 (Optional) Used to transfer OLD data from other software. ~F6~ for lookup. W |C44a 011015 To assign a NEW Customer CODE, enter it here after making new record.~F6~Lookup W |CA01a 930527 Enter the name of the CITY. W |CA02a 011015 Enter the two-letter code for the STATE or Province. See ~F1~ for chart. W |D00a 011015 Computer sets the number. You may enter # to see former deposit. ~F6~ Lookup. W |D01a 011015 Enter CUSTOMER CODE. Computer displays Name, Address, Open Invoices. ~F6~Lookup W |D02a 940812 Enter the DATE of the DEPOSIT. Default is the system date. W |D03a 940108 Use this field, if Deposit is to go to Bank LEDGER other than default LEDGER. W |D04a 000124 ;used before field was split in version 9 Enter CHECK # or C=Cash, D=Discover, M=MasterCard, V=Visa, FC=Foreign Cash. W |D05a 930506 Enter amount of payment...if payment = Total of invoices, simply press Alt+Z! W |D08a 970101 Used to apply Deposit to G/L Account instead of paying Invoice. Lookup. W |D09a 930527 Enter the Amount you want to apply to the G/L Account. W |D16a 930712 Enter Amt.of PAYMENT APPLIED to Invoice, or use Alt+Z. Bal. displays on right W |D17a 930527 Enter the DISCOUNT APPLIED to the Invoice on this line if necessary. W |DJ12a 000124 Payment Type: #=Check, C=Cash, D=Discover, M=MasterCard, V=Visa. Lookup. W |DJ13a 000124 Enter check# or slip#. See F1. W |DJ14a 000124 Deposit Total (Y/N). Press Y to total, print deposit slip and/or post to G/L. W |E00a 940602 Enter first lettters of EMPLOYEE CODE. Press Enter. Use F7 or F8 if needed. W |E01a 940602 Enter Employee NAME like this: Last Name, comma, First Name. W |E02a 930527 Use ATTENTION line only if the ADDRESS line does not provide enough space. W |E03a 930527 Enter the Employee's Street ADDRESS or PO Box #. W |E04a 930506 Type ZIP CODE. Press Enter. City & State will display if they exist in Z File W |E05a 930527 (Optional) If the Zip Code has a 4-digit EXTENSION, type it here. W |E06a 020809 Enter the TELEPHONE #. Enter all 10 numerals, and it will auto-format. W |E07a 930527 (Optional) Enter the WORKER'S COMPENSATION number if he has one. W |E08a 930506 Enter the Employee's SOCIAL SECURITY #. This prints on W-2 Form and Reports. W |E09a 930506 Enter Employee MARITAL STATUS. M=Married S=Single P=special Payment record W |E10a 930527 How often is Employee paid? W=Weekly B=Biweekly T=Twice Monthly M=Monthly etc W |E11a 930527 Enter # of DEPENDENTS Employee claims for calculating FEDERAL Tax Witholding. W |E13a 930527 (Optional) Enter the Employee's BIRTHDATE. This appears on some Reports. W |E14a 930527 (Optional) Enter the DATE Employee was HIRED. This appears on some Reports. W |E15a 930527 (Optional) Enter DATE employment was TERMINATED. Won't pay later Timecards. W |E16a 930527 (Optional) Enter Future DATE to REVIEW Employee's File. Used in some Reports. W |E17a 930527 (Optional) The computer updates this field when the employee's wages change. W |E18a 930527 If Employee requests an EXTRA AMOUNT to be deducted, enter that Amount here. W |E19a 930527 Enter "Y" here, if the Employee is EXEMPT from the FEDERAL INCOME TAX. W |E20a 930512 STATE TAX CODE This loads from the defaults on the F Screen, can be changed. W |E21a 930527 If Employee requests an EXTRA AMOUNT to be deducted, enter that Amount here. W |E22a 930527 Enter "Y" here, if the Employee is Exempt from STATE TAX. W |E23a 930527 OTHER STATE TAX CODE This loads from defaults on F Screen, can be changed. W |E24a 930527 If Employee requests an EXTRA AMOUNT to be deducted, enter that Amount here. W |E25a 930527 Enter "Y" here, if Employee is exempt from this tax. (OTHER STATE TAX) W |E26a 930527 LOCAL TAX CODE This loads from defaults on F Screen, can be changed here. W |E27a 930527 If Employee requests an EXTRA AMOUNT to be deducted, enter that Amount here. W |E28a 930527 Enter "Y" here if Employee is Exempt from LOCAL TAX. W |E29a 930512 MEDICARE TAX CODE This loads from defaults on F Screen, can be changed here. W |E30a 930527 If Employee requests an EXTRA AMOUNT to be deducted, enter that Amount here. W |E31a 930527 Enter "Y" here if Employee is Exempt from MEDICARE TAX. W |E32a 930527 OTHER TAX CODE This loads from defaults on F Screen, can be changed here. W |E33a 930527 If Employee requests an EXTRA AMOUNT to be deducted, enter that Amount here. W |E34a 930527 Enter "Y" here if Employee is Exempt from OTHER TAX. W |E35a 940111 Code of DEDUCTION or ADVANCE, loads from F screen,setup on K screen, changeable W |E36a 930514 Enter Paycheck DEDUCTION AMOUNT as Positive Number, ADVANCE AMOUNT as Negative W |E37a 950109 Enter TOTAL AMOUNT of Deduction or Advance if there is a limit. See F1. W |E38a 940111 Code of DEDUCTION or ADVANCE, loads from F screen,setup on K screen, changeable W |E39a 930514 Enter Paycheck DEDUCTION AMOUNT as Positive Number, ADVANCE AMOUNT as Negative W |E40a 950109 Enter TOTAL AMOUNT of Deduction or Advance if there is a limit. See F1. W |E41a 940111 Code of DEDUCTION or ADVANCE, loads from F screen,setup on K screen, changeable W |E42a 930514 Enter Paycheck DEDUCTION AMOUNT as Positive Number, ADVANCE AMOUNT as Negative W |E43a 950109 Enter TOTAL AMOUNT of Deduction or Advance if there is a limit. See F1. W |E44a 940111 Code of DEDUCTION or ADVANCE, loads from F screen,setup on K screen, changeable W |E45a 930517 Enter Paycheck DEDUCTION AMOUNT as Positive Number, ADVANCE AMOUNT as Negative W |E46a 950109 Enter TOTAL AMOUNT of Deduction or Advance if there is a limit. See F1. W |E47a 940111 Code of DEDUCTION or ADVANCE, loads from F screen,setup on K screen, changeable W |E48a 930517 Enter Paycheck DEDUCTION AMOUNT as Positive Number, ADVANCE AMOUNT as Negative W |E49a 950109 Enter TOTAL AMOUNT of Deduction or Advance if there is a limit. See F1. W |E50a 940111 Code of DEDUCTION or ADVANCE, loads from F screen,setup on K screen, changeable W |E51a 930517 Enter Paycheck DEDUCTION AMOUNT as Positive Number, ADVANCE AMOUNT as Negative W |E52a 950109 Enter TOTAL AMOUNT of Deduction or Advance if there is a limit. See F1. W |E53a 940111 Code of DEDUCTION or ADVANCE, loads from F screen,setup on K screen, changeable W |E54a 930517 Enter Paycheck DEDUCTION AMOUNT as Positive Number, ADVANCE AMOUNT as Negative W |E55a 950109 Enter TOTAL AMOUNT of Deduction or Advance if there is a limit. See F1. W |E56a 930527 PRIVILEGE TAX CODE This loads from defaults on F Screen, can be changed here. W |E57a 930527 OTHER TAX CODE loads from OTHER field on F Screen, used for 1-time deductions. W |E58a 930527 If Employee is Exempt from FICA Tax, enter "Y". If 4029 Exempt, enter "4". W |E59a 930527 If Employee is Exempt from Federal Unemployment Tax, enter "Y" here. W |E60a 930527 If Employee is Exempt from State Unemployment Insurance, enter "Y" here. W |E61a 930527 Enter INSURANCE amount deducted from each Paycheck...Code must be on F Screen. W |E62a 930527 (Optional) You can sort your Employees by CLASS, e.g. Office, Sales, Parttime. W |E65a 930514 Enter "Y" if you want "X" in the Pension Plan box of this Employee's W-2 Forms W |E66a 930527 (Optional) For States that don't use Federal Method of Calculating Dependents. W |E78a 930527 (Optional) Report 4-41 automatically enters the end of the Time PERIOD PAID. W |E79a 930527 (Optional) NEXT TIME CARD to PAY Report 4-41 updates this field automatically. W |E80a 930527 Enter CODE from K screen for the Wage or Deduction that applies to Employee. W |E81a 930527 Enter the WAGE or AMOUNT Employee receives, enter Deduction as a negative. W |E82a 950109 (Optional)Job Costing Enter Code for LABOR TYPE 1, 2, 3, B, I, or M. See F1. W |E91a 930527 Enter the name of the CITY. W |E92a 930527 Enter the two-letter code for the STATE or Province. W |G00a 930527 Enter the ACCOUNT NUMBER of the Account that you want to see or set up. W |G01a 930527 Enter the NAME of the Account if you are setting up a new Account. W |G02a 950109 This defines how G/L Account is used on Financial Statement 1. See F1. W |G03a 930527 (Optional) Enter Y to cause cursor to stop at Remark Field on L Screen. W |G04a 930519 To generate 1099 for payments in this Acct. 11= Misc, 12= Rent, 13= Interest W |G05a 940617 For Job Costing M=Material Acct. S=Subcontractor Acct. A=Any Blank=None W |G06a 930527 (Optional)You may use another # for the Account. Used with Statement 1,2,3 or S W |G07a 930527 (Optional) This field is for your convenience, make any comments you wish. W |G08a 951110 This defines how this G/L Account is used on Financial Statement 2. See F1. W |G09a 951110 This defines how this G/L Account is used on Financial Statement 3. See F1. W |GE97a 930527 How many PERIODS per YEAR? 12 = Monthly, 13 = Every 4 weeks, 4 = Quarterly W |GJ77a 930527 This field allows you to define the ENDing date for General Ledger PERIODS. W |I00a 970101 Enter Code (letters and/or numbers) used to access Inventory Item. Lookup W |I01a 930527 Enter description as it should appear on Bills, Invoices or Orders. W |I02a 970101 Enter the GENERAL LEDGER # of the Sales Account of this Item. for Lookup. W |I03a 960806 TAX Status of Item Blank= Taxable E= Exempt S= Sometimes See . W |I04a 960806 (Optional) Enter label for Item...LB, OZ, DOZ or for special Codes, See . W |I05a 930802 Enter % Book Price is of List Price, 85.5 = 85.5 % Report 2-10 updates prices W |I06a 930521 Enter LIST price per unit. (price each or per dozen, per hundred, per lb. etc) W |I07a 930527 (Optional) Report 2-10 updates DATE List Price CHANGED, you can change it here. W |I08a 941115 Enter the BOOK PRICE (Cost) of each item, not the cost per dozen, hundred, etc. W |I09a 941115 (Optional) Report 2-10 updates DATE Book Price CHANGED, you can change it here. W |I10a 960906 (Optional) Enter VENDOR Code of your supplier for this item. for Lookup. W |I11a 970101 You can sort Items by entering a PRINT CODE & using Report 1-1. for Lookup W |I12a 960806 (Optional) Enter MAXIMUM amount you want on hand. Can be seasonal, see . W |I13a 941215 (Optional) MINIMUM to have on hand. N disables Out-of-Stock message. I=Inactive. W |I14a 930521 LEVEL "A" DISCOUNT 5= 5% off 5L= $5 off 5$= Price is $5 E5= 5% over Cost W |I15a 930521 LEVEL "B" DISCOUNT 5= 5% off 5L= $5 off 5$= Price is $5 E5= 5% over Cost W |I16a 930521 LEVEL "C" DISCOUNT 5= 5% off 5L= $5 off 5$= Price is $5 E5= 5% over Cost W |I17a 930521 LEVEL "D" DISCOUNT 5= 5% off 5L= $5 off 5$= Price is $5 E5= 5% over Cost W |I18a 970101 (Optional Enhanced) Used for Special Discounts by GROUP. for Lookup. W |I19a 970101 (Optional) You can specify LOCATION of Item. Use for lookup by location. W |I20a 960806 (Optional) Enter CODE to tell how prices should UPDATE. A= Always See . W |I21a 930519 Enter ADDITIONAL DESCRIPTION if you need to. This prints on Invoices & Orders W |I22a 951110 (Optional)For REMARKS about Item or for distribution to multiple accts, see F1. W |I23a 930527 (Optional) Enter any special MESSAGE that should appear on Purchase Orders. W |I24a 970101 Enter Code (such as JL) from K screen if this is a Labor item. for Lookup W |I25a 970101 You may enter JOB CLASS from 'J file for item. "-" no Job Cost. Lookup. W |I27a 930527 Cost of FREIGHT and/or other ADJUSTMENTS. Updates when Report 2-10 is run. W |I28a 930527 If BOUGHT by the case & Sold by the piece, enter the QUANTITY per CASE here. W |I29a 930527 (Optional) Blank means any customer may buy. A code means item is restricted. W |I30a 930527 (Optional) Enter # of items per package. Report 3-7 prints 1 label per package W |I31a 930527 (Optional) * = CORE charge option on Invoice. Any Other # = Current REVISION # W |I32a 930527 (Optional) Enter ACTIVITY LOCATION, A1 to T255, on Matrix if tracking Revisions W |I33a 930527 (Optional) Enter Code of another Item to Auto-Order, when this Item is bought. W |I34a 930521 Enter letter, A to L, to specify COMMISSION for Item. Must be setup on S File W |I35a 930527 (Optional) This is for any comments you want to remember about this item. W |I38a 970101 (Optional) This is used with Special Programming. Use for Lookup. W |I39a 930527 (Optional) If DESCRIPTION should be different on Purchase Orders, enter it here W |I40a 020910 (Optional) Enter VENDOR'S ITEM# & VENDOR CODE of one supplier. ~F1~for Help. W |I41a 020910 (Optional) Enter VENDOR'S ITEM# & VENDOR CODE of one supplier. ~F1~for Help. W |I42a 020910 (Optional) Enter VENDOR'S ITEM# & VENDOR CODE of one supplier. ~F1~for Help. W |I44a 020910 If Item# changes, enter as New Item, then enter New Item# here. ~F6~for Lookup. W |I45a 941209 (Optional) Enter WEIGHT of item in lbs. Can be expressed to hundredths of a lb. W |I46a 930521 (Enhanced) Y means on B & R screens you will be asked for Serial Number of Item W |I48a 960806 For short-term SPECIAL DISCOUNTS, overriding lesser Discounts. See . W |I49a 930521 Optional- (P/O Module) Enter # of days, from ordering to receiving this Item. W |J00a 930607 Enter CODE you use to reference the JOB. It may be letters and/or numbers. W |J01a 020910 Enter JOB NAME unless it is same as Customer Name; if it is, leave this blank W |J02a 020910 Attention line--unless it is the same as Customer; if it is, leave this blank. W |J03a 020910 Enter Job St. ADDRESS, unless same as Customer's; if it is, leave this blank. W |J04a 020910 Enter Job ZIP CODE unless same as Customer's; if it is, leave this blank. W |J05a 930607 (Optional) If Job Address has +4 Code different than Customer's, enter it here W |J06a 930527 Enter the Code of the CUSTOMER (from the C screen) that this Job is for. W |J07a 020809 (Optional) Enter PHONE number for job. Enter 10 digits to automatically format. W |J08a 930527 (Optional) Enter the Code for the Salesman (from the S file) for this Job. W |J09a 930528 (Optional) Enter the date you were AWARDED the job. W |J10a 930528 Enter Date Job completed. With date entered, computer says "Job____Terminated" W |J14a 930527 (Optional) Y means Overtime won't be calculated on Time/in Time/out Time Cards W |J21a 940217 (Optional) Enter % of DISCOUNT you want to give for SUBCONTRACTORS used on Job W |J23a 930716 D= Detail, C= Condense, S= Subcontractors, J= Job Class Add L for Labor detail W |J24a 930527 (Optional) Enter comments about the inspection, if you wish to. W |J25a 930527 (Optional) Enter the DATE that the Job was INSPECTED. W |J26a 930527 (Optional) You may classify the Job by Type of BUILDING & sort with Report 5-16 W |J27a 930527 (Optional) You may classify the Job by GROUP and sort with Report 5-16. W |J28a 930527 (Optional) You may classify the Job by WORK CLASS and sort with Report 5-16. W |J29a 930527 (Optional) This is anOTHER way to identify the kind of Job and sort with 5-16 W |J30a 930527 (Optional) You may enter the number of HOURS ESTIMATED to do the job. W |J31a 930527 (Optional) You may enter the # of CHANGE ORDERS received for this Job. W |J32a 930527 (Optional) You may enter the total DOLLAR amount of CHANGE ORDERS. W |J33a 930527 Enter CONTRACT Price of Job. If left Blank, it means Job is Time + Material. W |J35a 930527 (Optional) COMMISSION % comes from S file, changeable here. Used by Report 5-33 W |J36a 930527 (Optional) If you bill on Installments & RETAIN % till final bill, enter % here W |J37a 000906 Blank means TAX Exempt. Otherwise enter the TAX CODE from the I file. W |J38a 930527 (Optional - Enhanced) CUSTOMER TYPE comes from the C file if entered there. W |J39a 930528 (Optional) Enter the date the job was actually STARTED. W |J40a 930527 (Optional) DEPARTMENT # is a way of sorting the Jobs. Report 5-33 uses this. W |J41a 930524 To calc.OVERHEAD 5S=5% of Sale 5C=5% of Cost 5H=$5 per Hr. 5L=5% of Material W |J42a 930524 To calc.OVERHEAD 5S=5% of Sale 5C=5% of Cost 5H=$5 per Hr. 5L=5% of Material W |J43a 930524 To calc.OVERHEAD 5S=5% of Sale 5C=5% of Cost 5H=$5 per Hr. 5L=5% of Material W |J44a 930524 To calc.OVERHEAD 5S=5% of Sale 5C=5% of Cost 5H=$5 per Hr. 5L=5% of Material W |J45a 930527 (Optional) If all jobs in Department have FIXED amt. of OVERHEAD, enter it here W |J46a 930527 Enter the LABOR Account # in your G/L under Income. ABC's standard # is 515. W |J47a 930524 Enter the MATERIAL Account # in your G/L under Income. ABC's standard # is 501 W |J48a 930527 Enter SUBCONTRACT Account # in your G/L under Income. ABC's standard # is 510 W |J49a 990119 SCALE WAGE rate (not used) W |J50a 990119 (Optional) You may enter the ADVERTISER who generated the lead for this job. W |J51a 990119 (Optional) Here you may enter the QUOTE # for this Job if you gave one. W |J52a 940217 (Optional) Enter the DATE you QUOTED the job. W |J53a 990119 (Optional) Here you may enter the name of the person who ANSWERED to the Quote W |J54a 930527 (Optional) You may enter the name of your FOREMAN. W |J55a 930527 You may enter 5 lines of DESCRIPTION that print on Contract Bill using 5-31. W |J56a 930528 You may enter 5 lines of DESCRIPTION that print on Contract Bill using 5-31. W |J57a 930528 You may enter 5 lines of DESCRIPTION that print on Contract Bill using 5-31. W |J58a 930528 You may enter 5 lines of DESCRIPTION that print on Contract Bill using 5-31. W |J59a 930528 You may enter 5 lines of DESCRIPTION that print on Contract Bill using 5-31. W |J60a 930524 Enter RATE Charged per HR on this Job for Employees with Labor Type 1 or Blank W |J61a 930527 Enter RATE Charged per Hour on this Job for Employees with Labor Type 2. W |J62a 930527 Enter RATE Charged per Hour on this Job for Employees with Labor Type 3. W |J63a 930527 (Optional) Enter % of DISCOUNT you want to give for MATERIAL used on this Job. W |J64a 930527 (Optional) If the Customer gave this Job a PURCHASE ORDER #, enter it here. W |J65a 930527 (Optional) Enter the TERMS you have with this customer for this job. W |J66a 930527 Optional- You may enter the DATE FIXTURES are to be hung on this job. W |J74a 930528 (Optional) DATE LAST BILLED is updated by Report 5-31 but may be changed here. W |J78a 930601 (Optional) You may enter the DATE the 1ST Phase of the Job was COMPLETED. W |J79a 930601 (Optional) You may enter the AMOUNT you billed for the 1ST Phase of the Job. W |J80a 930601 (Optional) You may enter a BILLING DESCRIPTION of Phase 1 of the Job. W |J81a 930601 (Optional) You may enter the DATE the 2ND Phase of the Job was COMPLETED. W |J82a 930601 (Optional) You may enter the AMOUNT you billed for the 2ND Phase of the Job. W |J83a 930601 (Optional) You may enter a BILLING DESCRIPTION of Phase 2 of the Job. W |J84a 930601 (Optional) You may enter the DATE the 3RD Phase of the Job was COMPLETED. W |J85a 930601 (Optional) You may enter the AMOUNT you billed for the 3RD Phase of the Job. W |J86a 930601 (Optional) You may enter a BILLING DESCRIPTION of Phase 3 of the Job. W |J87a 930601 (Optional) You may enter the DATE the 4TH Phase of the Job was COMPLETED. W |J88a 930601 (Optional) You may enter the AMOUNT you billed for the 4TH Phase of the Job. W |J89a 930601 (Optional) You may enter a BILLING DESCRIPTION of Phase 4 of the Job. W |JA91a 020809 Enter Job CITY unless it is the same as Customer's. If it is, leave this blank. W |JA92a 020809 Enter the Job STATE Code unless same as Customer's. If it is, leave this blank W |JB04a 930524 Type ZIP CODE. Press Enter. City & State will display if they exist in Z File W |K00a 020809 Enter a CODE used for a Wage Category, a Withholding Tax, or a Deduction. W |K01a 020809 Enter a DESCRIPTION of the Wage, Tax, or Deduction. W |K02a 930603 Enter an abbreviated DESCRIPTION to be used on the paycheck STUB. W |K03a 930603 Enter the GENERAL LEDGER ACCOUNT # that has been set up for this Category. W |K04a 930603 This code tells where to store Info specified by this Record. Use 026-040. W |K05a 930603 This code tells where to store Info specified by this Record. Use 001-025. W |K06a 020307 This code tells where to store Vacation, Sick, or Other Hours Due, use 096-099 W |K07a 930603 This code tells where to store Info on One-Time Annual Deductions, use 092or094 W |K08a 020809 1=Wages D=Deductions (Job Costing)-1, 2, or 3=Wages B=Benefits D=Deductions etc W |K09a 930603 (Optional) You may enter any REMARK you wish to remember about this category. W |K10a 930603 This code tells computer how to CALCULATE wage or tax deductions. Use 22-42. W |K12a 930603 (Optional) This is an information field used with some State Tax programs. W |K13a 930603 (Optional) Job Costing- Enter an AMOUNT per HOUR you pay as Labor Overhead. W |K14a 930603 (Optional) Job Costing- Enter a PERCENTAGE of WAGE you pay as Labor Overhead. W |K15a 930603 Enter DEPENDENT DEDUCTION AMOUNT for calculation of Federal & some State taxes W |K16a 930603 Enter PERCENT used to calculate TAX specified by this record. Use 5.00 for 5% W |K17a 930603 Tax calculates on WAGES that Exceed This Amount & are less than the line below W |K18a 930603 This AMOUNT will be added to Amount Calculated by Rate % and Over Wage fields. W |L02a 930603 This defaults to previous Check DATE. Enter 1 or 2 digits to change only DAY. W |L04a 930603 Enter VENDOR CODE for this check. You may enter Codes that haven't been setup. W |L05a 930603 Enter a Check AMOUNT as a Positive #. Enter a Deposit AMOUNT as a negative # W |L06a 930603 Enter the G/L ACCOUNT # to which an amount is being applied or credited. W |L07a 940801 Enter AMOUNT applied. F9=Apply Distribut.Amt.& Save. Alt+T=Print Check & Save W |L08a 930603 (Optional) You may use this field to enter a REMARK about this transaction. W |LG01a 930603 (Optional) You may enter the Vendor Name here. W |LJ12a 950907 This is the CHECK NUMBER. Use . for Deposits or Non-Check Debits. W |M00a 930603 The computer automatically sets the REFERENCE #. Type a REF. # to view it. W |M01a 930607 (Optional) This is automatically set to the system date, but may be changed. W |M02a 930603 (Optional) You may enter the # from the SLIP handed in for this Job. W |M03a 930603 Enter the JOB CODE as it was setup on the J Screen. W |M05a 930603 (Optional) This is an information field used with customized programming. W |M06a 930607 Enter the JOB CLASS DEFAULT here so you don't have to, with each item below. W |M07a 930607 The computer automatically sets this depending on how the material was billed. W |M08a 930607 The computer automatically inserts A/R INVOICE # when this Material is billed. W |M10a 020809 Enter ITEM Code from I File of Item used on Job or enter Remark followed by "." W |M11a 930614 Enter the QUANTITY of this Item used on this Job. W |M12a 930614 (Optional) COST comes from Book Price on Inventory file but may be changed here W |M14a 930614 The General Ledger # comes from the Inventory File but may be changed here. W |M15a 930614 JOB CLASS comes from I file or from JOB CLASS Default above. W |M17a 930614 SELL Price comes from List Price on Inventory File but may be changed here. W |M19a 930614 (Optional) The UNIT Code comes from Inventory file but may be changed here. W |M20a 930614 Enter a "T" here if this Item is Taxable. W |N00a 930607 Type the first letters of desired Name CODE. Press ENTER. Use F7 or F8. W |N01a 930607 Type NAME. Anything after a comma, will print out first on invoice or label. W |N02a 930607 (Optional) This can be used as an additional name or address line. W |N03a 930607 Enter the person's street ADDRESS as it should appear on invoices or labels. W |N04a 930607 Type ZIP CODE. Press Enter. City & State will display if they exist in Z File. W |N05a 930607 (Optional) If the Zip Code has a 4-digit EXTENSION, type it here. W |N07a 020809 Enter the TELEPHONE #. Enter all 10 numerals, and it will auto-format. W |N08a 930831 (Optional) You may enter a code to sort the Names using Reports # 6-5 & 6-9. W |NA01a 930607 Enter the name of the CITY. W |NA02a 930607 Type the two-letter code for the State or Province. W |NA03a 930607 Enter the name of the COUNTRY if it is a foreign country. W |O00a 020809 The # for the new Order is set automatically. Enter the # of any Order to see. W |O01a 930615 Enter VENDOR CODE of Vendor as it was setup on the Vendor file. W |O04a 981019 * means TERMS are entered. Press to edit TERMS for Bills from this PO. W |O08a 020809 (Optional - Job Costing) Enter the JOB Code from J file for this Order. W |O10a 930614 (Optional) This is set to the System DATE, but may be changed here. W |O14a 951110 (Optional-Job Costing) M = MATERIAL Bill S = SUBCONTRACT Bill D = DIRECT-See F1 W |O16a 970205 For drop shipments, enter code preceded by C,E,J,N or V to specify which file. W |O21a 930615 (Optional) SALESPERSON comes from Vendor file, but may be changed here. W |O22a 930615 (Optional) You may enter the DATE the Vendor plans to SHIP this Order. W |O23a 020809 Y or Blank = PRICES will carry across from Item N = PRICES will (N)ot fill in. W |O25a 930614 S means STOCK ORDER, posts to Stock Order rather than Vendor Order on I file. W |O26a 930615 Vendor NAME comes from Vendor file but may be changed here. W |O27a 930615 (Optional) ATTENTION comes from Vendor file but may be changed here. W |O28a 930615 ADDRESS comes from the Vendor file but may be changed here. W |O29a 930615 The second Address line comes from the Vendor file but may be changed here. W |O30a 930615 (Optional) The PHONE NUMBER comes from Vendor file but may be changed here. W |O31a 930615 (Optional) This is # the Vendor assigns to you, comes from V file, changeable. W |O32a 930615 (Optional) You may enter the name of the REQUESTER, the one making the order. W |O33a 930615 (Optional) You may enter how this is to be shipped. W |O34a 930615 (Optional) You may enter the FOB (Free On Board) Point. W |O35a 930615 (Optional) This comes from Vendor file, may be changed. T=Taxable E=Exempt W |O36a 930615 (Optional) This comes from 1st line of PO Instructions on V file, changeable. W |O37a 930615 (Optional) This comes from 2nd line of PO Instructions on V file, changeable. W |O38a 930615 (Optional) This is an additional line for instructions to be printed on Order. W |O39a 930615 (Optional) This is an additional line for instructions to be printed on Order. W |O40a 020809 Enter ITEM CODE - from Inventory File or New Item. If Remark, end with "." W |O41a 930617 Enter the QUANTITY you are ordering. W |O42a 930621 Enter PRICE you pay for item, if there's a quantity in #/Cs, price is per case W |O43a 930621 AMOUNT is calculated from Quantity and Price, but may be changed. W |O44a 951110 G/L # comes from I screen or DEFAULT PURCHASE ACCOUNT # is used, see F1. W |O45a 930621 # PER CASE if bought by case & sold individually, comes from I file, changeable W |O46a 951110 PRICE UPDATE CODE A=Cost & List D=Cost L=Cost & List if increased. See F1. W |O47a 930621 (Optional) Job CLASS comes from Inventory Screen, but may be changed here. W |O52a 930617 Loads from Buy DESCRIPTION on I file, if blank, it loads regular DESCRIPTION. W |O53a 930621 (Optional) Enter # of labels to print for this item. Used with Report 2-25. W |O54a 930621 Loads from P.O. Message on I file, but may be changed here. W |O55a 930617 Vendor ITEM # comes from Manufact.& Code on I screen. Use Alt+G to list next # W |O56a 930621 (Optional) UNIT comes from Inventory file, but may be changed here. W |O57a 930621 (Optional) Enter the date the Vendor plans to ship this item. W |P00a 930621 PayCHECK # is set by the computer, should match the # on Employee Paycheck. W |P01a 930621 Enter the last day of the Pay PERIOD covered by this check, prints on pay stub W |P02a 930621 Enter the DATE of PAYment. Prints on Paycheck, determines Posting & Rolling. W |P04a 930621 Enter Employee Code from E file. Loads name, wage categories, rates, deductions W |P06a 930621 Wage & Deduction CATEGORY Codes load from Defaults on E screen, can be changed W |P07a 941018 Enter Number of HOURS or Number of Pieces (TAXable WAGE is used for Deductions). W |P08a 930621 RATE loads from Employee file (E) but may be changed temporarily here. W |P09a 930621 WAGES/DEDUCTIONS auto-calculate, can be changed. Deductions are negative. W |PUT00 890822 P,0,#,500,p,940,~,970,,1000 W |PUT02 890821 &"|"setscreen W |Q01a 930621 Enter the DATE the Quoted Price becomes effective, Blank means effective now. W |Q02a 930621 Enter DATE that Quoted Price is no longer effective. Blank means NO time limit W |Q03a 980216 Enter QUANTITY that is available to Customer at QUOTED Price. Blank = NO limit W |Q05a 951110 DISCOUNT 5=5% off 5L=$5 off 5$=Price is $5 E5=5% over Cost See F1. W |Q06a 951110 (Optional) Choose A, B, C or D as DISCOUNT LEVEL for Customer. See F1. W |Q07a 980216 E = Tax Exempt, Blank means Tax will be calculated if Invoice has a Tax Code. W |QJ06a 000912 Enter the CODE for Item or Group of Items you are discounting. Lookup W |QJ08a 000912 Enter CUSTOMER CODE to whom the special quote or discount applies. Lookup W |R00a 020909 Enter # of Invoice or Order you want to see. ~F6~Lookup. ~Ctrl-N~clears screen W |R01a 020909 Enter CUSTOMER CODE,~F6~Lookup,~Shift-F6~Image Lookup,~Ctrl-L~Load Last Cust. W |R02a 020909 (Optional) May be used for SLIP # or manual Invoice #. Press~F6~for Lookup. W |R03a 020909 (Optional) SALESMAN, comes from Customer file, but may be changed. ~F6~Lookup. W |R04a 960806 ENTRY DATE This is set from the System Date, but may be changed here. W |R05a 020904 Comes from Customer file, may be changed. / on end is no Sales Tax. ~F6~Lookup W |R06a 020909 (Optional) SHIP VIA Comes from Customer file, but may be changed. ~F6~Lookup. W |R07a 020909 (Optional) Enter the CUSTOMER PURCHASE ORDER # if desired. W |R08a 020909 (Optional) Enter QUOTE or ORDER #, to transfer to this Invoice. ~F6~for Lookup. W |R10a 020909 (Optional) Comes from Customer file, may be changed. Sets due & discount date. W |R14a 020909 (Optional) DUE DATE This calculates from Terms, but may be changed here. W |R15a 020909 (Optional) DISCOUNT DATE This calculates from Terms, but may be changed here. W |R16a 020909 (Optional) DISCOUNT AMOUNT This calculates from Terms, but may be changed here. W |R17a 020909 (Optional) Enter SHIPPING ADDRESS Code, comes from Customer File. ~F6~Lookup. W |R18a 020909 (Optional) Enter REMARK that you want to appear on Invoice or Order & Statement W |R19a 020909 (Optional) Enter the DELIVERY DATE. W |R20*a 020909 Enter ITEM# or Remark with period, ~F6~for Lookup,~Shift-F6~for Images. W |R21a 020909 (Optional) Enter the JOB # for this Invoice. Used for Job Costing. ~F6~Lookup W |R22a 020909 (Optional) INTEREST CODE Enter N for (N)o Finance Charges on this Invoice. W |R23a 020909 (Optional) CUSTOMER TYPE Comes from Customer file, may be changed. ~F6~Lookup W |R26a 020909 (Optional) BILL CODE, for special Order & Job Costing options. ~F6~for Lookup. W |R28a 020909 (Optional) Enter Ref. # from MATERIAL file of items to be invoiced. ~F6~Lookup W |R29a 020909 (Optional) The OPERATOR's initials may be entered here. W |R30/a 020909 Enter ITEM# or Remark with period,~F6~for Lookup,~Shift-F6~for Images. W |R30Va 020909 Enter image #,~Esc~Prior,~Shift-F6~Manufacturers,~+~Zoom in,~-~Zoom out. W |R31/a 020909 Enter Quantity to SHIP or Sell to Customer. For a credit use Negative amount W |R31Va 020909 Enter Quantity to SHIP or Sell to Customer. For a credit use Negative amount W |R32/a 020909 Enter the amount the Customer ORDERED. W |R32Va 020909 Enter the amount the Customer ORDERED. W |R33/a 020909 (Optional) UNIT comes from Inventory File, can be changed here. See~F1~ W |R33Va 020909 (Optional) UNIT comes from Inventory File, can be changed here. See~F1~ W |R34/a 020909 Inventory List PRICE appears if Sell Price is less, can be changed here. W |R34Va 020909 Inventory List PRICE appears if Sell Price is less, can be changed here. W |R35/a 020909 This is set from Inventory List Price unless a Discount Price applies. W |R35Va 020909 This is set from Inventory List Price unless a Discount Price applies. W |R38/a 020909 G/L # comes from Inventory file or Default Sales G/L #. Changeable. ~F6~Lookup W |R38Va 020909 G/L # comes from Inventory file or Default Sales G/L #. Changeable. ~F6~Lookup W |R39/a 020909 E = Tax EXEMPT Blank = Taxed if Tax Code was entered in TAX Field above W |R39Va 020909 E = Tax EXEMPT Blank = Taxed if Tax Code was entered in TAX Field above W |R60a 930623 (Optional) Digitizer PAD This is used with special programming only. W |S00a 930623 Enter the CODE you use for this SALESMAN. This is used on the C and R screens W |S01a 930623 Enter the NAME of the SALESMAN. W |S02a 930623 5S=5% of Sale 5P=5% of Gross Profit 5T=$5 a Ton 5C=$5 a Cwt 5E=$5 Each W |S05a 951110 Codes A-L for various rates. 5S=5% of Sale 5P=5% of Gr.Profit, etc. See F1. W |S06a 951110 Codes A-L for various rates. 5S=5% of Sale 5P=5% of Gr.Profit, etc. See F1. W |S07a 951110 Codes A-L for various rates. 5S=5% of Sale 5P=5% of Gr.Profit, etc. See F1. W |S08a 951110 Codes A-L for various rates. 5S=5% of Sale 5P=5% of Gr.Profit, etc. See F1. W |S09a 951110 Codes A-L for various rates. 5S=5% of Sale 5P=5% of Gr.Profit, etc. See F1. W |S10a 951110 Codes A-L for various rates. 5S=5% of Sale 5P=5% of Gr.Profit, etc. See F1. W |S11a 951110 Codes A-L for various rates. 5S=5% of Sale 5P=5% of Gr.Profit, etc. See F1. W |S12a 951110 Codes A-L for various rates. 5S=5% of Sale 5P=5% of Gr.Profit, etc. See F1. W |S13a 951110 Codes A-L for various rates. 5S=5% of Sale 5P=5% of Gr.Profit, etc. See F1. W |S14a 951110 Codes A-L for various rates. 5S=5% of Sale 5P=5% of Gr.Profit, etc. See F1. W |S15a 951110 Codes A-L for various rates. 5S=5% of Sale 5P=5% of Gr.Profit, etc. See F1. W |S16a 951110 Codes A-L for various rates. 5S=5% of Sale 5P=5% of Gr.Profit, etc. See F1. W |T01a 930623 Enter the ENDING DATE of the Time Card if it is different than this date. W |T02a 930623 Enter the EMPLOYEE'S Code as setup on the E file. The Employee's Name appears W |T03a 930623 Enter the TOTAL HOURS for which the employee is to be paid. Regular + Overtime W |T04a 930623 Hours not costed to a Job: Holiday, Vacation or Sick Pay. Use B,H or V as Type W |T05a 930623 The Computer calculates Overtime if it was setup on "&" Screen, may be changed W |T06a 930623 Comes from "&" Screen. If you pay time and a half, this should say .50 W |T10a 930623 Enter a code for the ITEM from the Inventory File, may be for a Labor Class. W |T11a 930623 Enter the JOB Code as setup on the J Screen. The Job Name will appear. W |T12a 930623 Enter the number of hours worked on this Job of this Job class. W |T13a 930623 Employee's RATE comes from the E file, but may be changed here. W |T14a 930623 BURDEN calculates from K screen. This is for calculating overhead on the Job. W |T15a 930623 The computer prorates the Overtime Hours according to the total hours worked. W |T18a 020910 Labor TYPE comes from E or K file, usually use 1, 2, or 3. See~F1~ W |T19a 930623 JOB CLASS comes from I file as set up on the 'J screen. Can be changed here. W |V00a 951110 Type the first letters of VENDOR CODE. Press Enter. Use F7 or F8. See F1. W |V01a 020809 Type VENDOR NAME as listed in phone book, use comma between Last & First Name. W |V02a 930527 Use ATTENTION line only if the ADDRESS line does not provide enough space. W |V03a 930527 Enter the Vendor's Street and/or P.O. Box ADDRESS as it should be on checks. W |V04a 930421 Type ZIP CODE. Press Enter. City & State will display if they exist in Z File W |V05a 930527 Optional - If the Zip Code has a 4-digit EXTENSION, type it here. W |V07a 020809 Enter the TELEPHONE #. Enter 10 numerals, and it will auto-format. W |V08a 951110 Optional - Enter a character to distinguish groups of vendors. See F1. W |V10a 930506 G/L #'s used with Vendor on Bills. Place commas between. Use 'before Inv.Codes W |V11a 930527 For 1099's. Enter his FEDERAL EMPLOYER IDENTIFICATION # if he has one. W |V12a 930421 For 1099's. Enter the Vendor's FICA (Social Security) # if there is no EIN # W |V13a 930527 Optional - Enter the Vendor's SALESPERSON if you wish. W |V14a 020809 Optional: Enter SALESPERSON's PHONE #. Enter 10 digits to automatically format. W |V15a 930527 Optional - Enter the Customer # assigned to you by this VENDOR. W |V17a 020809 Enter Discount Terms--30= 30 days, 30N= 30th of Next Mo. 30S= 30th of 2nd Mo. W |V18a 951110 Enter DISCOUNT as a Number. If necessary, press F1 for a Table of rates. W |V19a 930421 Optional-Enter the PURCHASE ORDER INSTRUCTIONS, this prints on Purchase Order W |V20a 930421 Optional-Enter the PURCHASE ORDER INSTRUCTIONS, this prints on Purchase Order W |V21a 930421 Optional-Enter PURCHASE ORDER ADDRESS Codes here. Must be set up in NAME File W |V22a 001109 AUTOPAY Bills Y = AUTOPAY if Due N = Manual Pay P = AUTOPAY, Due or not W |V23a 930527 Job Costing- D=Material to Job & Inventory, M=Material to Job, S=Subcontract W |V24a 981019 * means TERMS are entered. Press to enter or edit this Vendor's TERMS. W |V25a 930421 Optional - T = TAXABLE E = Exempt from Tax for things bought from this Vendor W |V26a 020809 Enter Terms--30=Due in 30 days, 30N=Due 30th of Next Mo. 30S=30th of 2nd Mo. W |V27a 930527 Optional-For PURCHASE ORDERS Y=Delete N=Never delete C=Delete when filled W |V28a 930527 For 1099 Forms. N = NO 1099 I = Incorporated S = Subcontract, needs 1099. W |V29a 020809 Enter the FAX #. Enter 10 numerals, and it will automatically format. W |V30a 010605 Optional - N means don't carry prices across from Item to Purchase Order entry W |V31a 020809 Optional- Enter SALESPERSON's FAX #. Use 10 digits to automatically format. W |V32a 930527 Optional - This line is for any REMARK you want to remember about this Vendor. W |VA01a 930527 Enter the name of the CITY. W |VA02a 930527 Enter the two-letter code for the STATE or Province. W |Y00a 930629 Enter a one digit letter or number to distinguish this customer TYPE. W |Y01a 930629 Enter a DESCRIPTION for this Customer Type. W |Y02a 930629 Only this Customer Type may buy Items with the Restriction Codes entered here. W |Y03a 930706 (Optional) This # is added to the G/L # on the I file, specifying another G/L # W |Y04a 930706 If this (and above) is blank, Sale G/L # from I file or Default G/L # is used. W |Y06a 930706 (Optional) TERMS entered here are used if none have been entered on C file. W |Y07a 930706 The A/R DISCOUNT ACCOUNT # entered here overides the # setup on the & Screen. W |Y08a 930706 Enter Y for Back-Ordered amounts to be held or N not to be held. W |Y09a 930706 The PREPAYMENT ACCOUNT # entered here overides the # setup on the & Screen. W |Z00a 960906 Enter ZIPCODE without extension. Any change affects all the program. Lookup W |Z01a 960906 Enter the CITY. Any change affects ALL addresses with this Zip Code. Lookup W |Z02a 930706 Enter STATE CODE. Any changes will affect All addresses with this Zip Code. W |Z03a 930706 Enter the name of the COUNTRY if it is foreign. Do not abbreviate. W |Z04a 930706 (Optional) This is an information field for foreign addresses if needed. W |Z05a 950109 This field is used for bulk mailings, Report 6-10. See F1. W |^00a 930903 Enter a Code to identify this DEPARTMENT. It may be letters and/or numbers. W |^01a 930903 Enter the NAME for this DEPARTMENT. W |^03a 930903 To calc.OVERHEAD 5S=5% of Sale 5C=5% of Cost 5H=$5 per Hr. 5L=5% of Material W |^04a 930903 To calc.OVERHEAD 5S=5% of Sale 5C=5% of Cost 5H=$5 per Hr. 5L=5% of Material W |^05a 930903 To calc.OVERHEAD 5S=5% of Sale 5C=5% of Cost 5H=$5 per Hr. 5L=5% of Material W |^06a 930903 To calc.OVERHEAD 5S=5% of Sale 5C=5% of Cost 5H=$5 per Hr. 5L=5% of Material W |^07a 930903 (Optional) If all jobs in Department have FIXED amt. of OVERHEAD, enter it here W |^08a 930903 Enter the G/L # for LABOR SALES for this department. ABC's standard # is 515. W |^09a 930903 Enter G/L # for MATERIAL SALES for this department. ABC's standard # is 501. W |^10a 930903 Enter G/L # for SUBCONTRACT SALES for this department. ABC's standard # is 510. W |^11a 930903 Type DISCOUNT % to give Customers for MATERIALS used on jobs of this department W |d00a 930706 Enter the JOB Code/Job CLASS to see the costs for a particular Job and Class. W |d01a 930708 (Optional) Enter # of Type 1 Hours of this Job Class ESTIMATED for the Job. W |d02a 930708 (Optional) Enter # of Type 2 Hours of this Job Class ESTIMATED for the Job. W |d03a 930708 (Optional) Enter # of Type 3 Hours of this Job Class ESTIMATED for the Job. W |d04a 930708 (Optional) Enter ESTIMATED Cost of Labor of this Job Class for the Job. W |d05a 930708 (Optional) Enter ESTIMATED Subcontract costs of this Job Class for the Job. W |d06a 930708 (Optional) Enter ESTIMATED Material Quantity of this Job Class for the Job. W |d07a 930708 (Optional) Enter ESTIMATED Material Cost of this Job Class for the Job. W |d08a 930708 (Optional-Enhanced) ESTIMATED Quantity of Direct Material of this Class for Job W |d09a 930708 (Optional-Enhanced) ESTIMATED Cost of Direct Material of this Class for the Job W |dJ05a 930708 Enter the JOB Code from the J Screen to see expenses by Job Class W |dJ06a 930708 To see the expenses of a certain JOB CLASS, enter the JOB CLASS here. W |e01a 960902 Enter WAGE CATEGORY CODE from K file, 001 must be in Amount/Tax field on K file. W |e02a 960830 Enter WAGE CATEGORY CODE from K file, 002 must be in Amount/Tax field on K file W |e03a 960830 Enter WAGE CATEGORY CODE from K file, 003 must be in Amount/Tax field on K file W |e04a 960830 Enter WAGE CATEGORY CODE from K file, 004 must be in Amount/Tax field on K file W |e05a 960830 Enter WAGE CATEGORY CODE from K file, 005 must be in Amount/Tax field on K file W |e06a 960830 Enter WAGE CATEGORY CODE from K file, 006 must be in Amount/Tax field on K file W |e07a 960830 Enter WAGE CATEGORY CODE from K file, 007 must be in Amount/Tax field on K file W |e08a 960830 Enter WAGE CATEGORY CODE from K file, 008 must be in Amount/Tax field on K file W |e09a 960830 Enter CODE for FEDERAL TAX W\H. 009 must be in Amount/Tax field on K file. W |e10a 960830 Enter CODE for FICA TAX W\H. 010 must be in Amount/Tax field on K file. W |e11a 960830 Enter CODE for STATE TAX W\H. 011 must be in Amount/Tax field on K file. W |e12a 960830 Enter CODE for OTHER STATE TAX. 012 must be in Amount/Tax field on K file. W |e13a 960830 Enter CODE for LOCAL TAX W/H. 013 must be in Amount/Tax field on K file. W |e14a 960830 Enter CODE for MEDICARE TAX W/H. 014 must be in Amount/Tax field on K file. W |e15a 960830 Enter CODE for OTHER TAX W/H. 015 must be in Amount/Tax field on K file. W |e16a 960830 Enter DEDUCTION Code from K file. 016 must be in Amount/Tax field of K file. W |e17a 960830 Enter DEDUCTION Code from K file. 017 must be in Amount/Tax field of K file. W |e18a 960830 Enter DEDUCTION Code from K file. 018 must be in Amount/Tax field of K file. W |e19a 960830 Enter DEDUCTION Code from K file. 019 must be in Amount/Tax field of K file. W |e20a 960830 Enter DEDUCTION Code from K file. 020 must be in Amount/Tax field of K file. W |e21a 960830 Enter DEDUCTION Code from K file. 021 must be in Amount/Tax field of K file. W |e22a 960830 Enter DEDUCTION Code from K file. 022 must be in Amount/Tax field of K file. W |e23a 960830 Enter CODE for TIPS from K file. 023 must be in Amount/Tax field on K file. W |e24a 960830 Enter Code from K file for INSURANCE DEDUCTION, #24 must be in Amount/Tax field W |e25a 020307 Enter Code for PRIV. TAX DEDUC. from K file. 092 must be in Date/Amount field W |e26a 960902 Enter Code of OTHER Annual Deduct.from K file. 094 must be in Date/Amount field. W |e29a 960830 C = print Complete check & stub, S = print Stub only, A = print Address & stub. W |e30a 960830 Enter your FEDERAL EMPLOYER IDENTIFICATION Number here. Prints on W-2 forms. W |e31a 960830 Enter Employer's STATE UNEMPLOYMENT Number here. Prints on W-2 forms. W |e32a 960830 Enter the Employer's SOCIAL SECURITY TAX RATE as a decimal. Use .062 for 6.2%. W |e33a 960830 Enter the wage LIMIT per employee that is subject to SOCIAL SECURITY TAX. W |e34a 960830 Enter FEDERAL UNEMPLOYMENT TAX RATE that Employer pays as a decimal figure. W |e35a 960830 Enter the wage LIMIT per employee that is subject to FEDERAL UNEMPLOYMENT TAX. W |e36a 960830 Enter STATE UNEMPLOYMENT INSURANCE Rate Employer must pay as a decimal figure. W |e37a 960830 Enter wage LIMIT per employee that is subject to STATE UNEMPLOYMENT INSURANCE. W |e38a 960830 Enter MEDICARE TAX RATE that the Employer must pay as a decimal figure. W |e39a 960830 Enter wage LIMIT per employee that is subject to MEDICARE TAX. W |e51a 960830 Enter Code for AUTO VAC.CREDIT Table on K screen, #35 must be in Calculate #. W |f01a 930708 Enter a Code to indicate Physical location of the Item. Only changeable field. W |fJ05a 930708 To see the Serial Numbers, enter the INVENTORY CODE of the Item, use F8 or F7. W |fJ06a 930708 Enter the SERIAL # of the item you want to view or change the location. W |iJ31a 0000 Enter the number of YEARS of your investment. W |iJ40a 930708 Enter the TIME in MONTHS that the loan is for. W |iJ50a 930708 Enter the TOTAL AMOUNT of the LOAN. W |iJ51a 930708 Enter the INTEREST RATE as a whole number. 8 for 8 % 8.5 for 8 1/2 %. W |iJ52a 930712 Displays automatically. If this is changed, Time in Months is recalculated. W |iK00a 930712 Enter the value of the ORIGINAL INVESTMENT. W |iK01a 930712 Enter the ENDING VALUE of the investment. W |iK02a 980216 Enter the ANNUAL amount you ADD to your investment. W |j00a 930712 Enter a code by which you reference, or will reference this JOB CLASS. W |j01a 930712 Enter a DESCRIPTION for this Job Class. Press F9 to save. W |o02a 940425 Enter your 3-digit LOCAL AREA CODE. W |o03a 940425 Enter the 3-digit LOCAL EXCHANGE #'s in your TOLL-FREE calling area. Use commas W |o05a 940425 W |o19a 970317 Enter the PREFIX used for long distance calls within your area code, like 1717. W |p00a 930714 The code ! means the printer setup for the system. Use other codes for printers. W |p01a 930714 PRINTER TYPE means the Printer Brand Name and Model Number. W |p02a 930714 These fields are for professional use only. Do not change. W |p03a 930714 These fields are for professional use only. Do not change. W |p04a 930714 These fields are for professional use only. Do not change. W |p05a 930714 These fields are for professional use only. Do not change. W |p06a 930714 These fields are for professional use only. Do not change. W |p07a 930714 These fields are for professional use only. Do not change. W |p08a 930714 These fields are for professional use only. Do not change. W |p09a 930714 These fields are for professional use only. Do not change. W |p10a 930714 These fields are for professional use only. Do not change. W |p11a 930714 These fields are for professional use only. Do not change. W |p12a 930714 These fields are for professional use only. Do not change. W |p13a 930714 These fields are for professional use only. Do not change. W |p14a 930714 These fields are for professional use only. Do not change. W |p15a 930714 These fields are for professional use only. Do not change. W |p16a 930714 These fields are for professional use only. Do not change. W |p17a 930714 These fields are for professional use only. Do not change. W |p18a 930714 These fields are for professional use only. Do not change. W |p19a 930714 These fields are for professional use only. Do not change. W |p20a 930714 These fields are for professional use only. Do not change. W |p21a 930715 These fields are for professional use only. Do not change. W |p22a 930714 This tells where to send your documents. Single-user systems usually use P. W |p23a 930714 These fields are for professional use only. Do not change. W |p24a 930714 These fields are for professional use only. Do not change. W |p25a 930714 These fields are for professional use only. Do not change. W |p26a 930714 These fields are for professional use only. Do not change. W |p27a 930714 These fields are for professional use only. Do not change. W |p28a 930714 These fields are for professional use only. Do not change. W |t00a 930715 All the fields on this screen are only for use by professional technicians. W |t01a 930715 All the fields on this screen are only for use by professional technicians. W |t30a 930715 All the fields on this screen are only for use by professional technicians. W |t31a 930715 All the fields on this screen are only for use by professional technicians. W |t44a 950815 Modem initilization See the F1 help W |t46a 930715 All the fields on this screen are only for use by professional technicians. W |t47a 930715 All the fields on this screen are only for use by professional technicians. W |t81a 981012 Enter a printer number from 00-99 here to be the default for this user#. W |v00a 930719 Enter the REFERENCE # of the 1099 which you wish to see or correct. W |v04a 930719 The computer sets the DATE. It can be changed if necessary. W |v10a 930719 Enter the CODE of the Vendor if you are making or changing a 1099. W |v11a 930719 Enter the amount of MISCELLANEOUS payments to this Vendor for the year. W |v12a 930719 Enter the amount of RENT payments to this Vendor for the year. W |v13a 930719 Enter the amount of INTEREST payments to this Vendor for the year. W |v14a 930720 Enter the total amount paid to this vendor in royalties for the year. W |v17a 930720 This is only used with custom programming in special cases for some W-2 wages. W |v97a 930720 Enter the name of the city. W |v98a 950109 Enter the 2-digit code that identifies the state or province. See F1. W |vA51a 930719 Enter the Vendor's NAME if it was not entered on the Vendor file. W |vA53a 980216 Enter the Vendor's Street ADDRESS if it was not entered on the Vendor file. W |vA54a 930719 Enter the ZIP CODE. City and state autoload if they exist on Zip Code file. W |vA57a 930719 (Optional) Enter the TELEPHONE Number if desired. (This updates Vendor file). W |vA61a 930719 Enter the EMPLOYER IDENTIFICATION NUMBER if it was not entered on Vendor screen W |vA62a 930719 Enter the Vendor's SOCIAL SECURITY #, if he has no Employer Identification #. W }"*a 980604 21600410 Shipping Zones (") ABC SHIPPING MANIFEST MODULE - The Shipping screen (;) uses this file to determine which pricing record (:) the shipping charges are calculated from. The calculating program uses the Ship Method Code and the first three characters of the zip code and tries to load the Shipping Zone record. If the record is not found, it loads the previous record. If the first three digits of the zip code are the same as or between the last three digits of the Code of this file and that entered in the End Zip field, the computer calculates the shipping charge using the zone in the Freight Zone field. Otherwise the ship charge is cleared to 0. These files are supplied with the program for a particular shipping location and should not be changed. W }"00a 980604 06520615 Code, Start Zip (") This is the Ship Method Code, which must be set up on the pricing screen (:), followed by the first three digits of the zip code. Example: LR000 W }"01a 980604 05520615 End Zip (") This is the first three digits of the last zip code for this zone section. W }"02a 980604 05520615 Freight Zone (") This is the freight zone and is used to calculate shipping charges. W }"03a 980604 05520615 Country (") Enter the name of the foreign country to which this record applies. W }"04a 980604 05520615 Maximum Weight (") Enter the maximum weight you may ship on this ship method and zone. W }#(*a 020711 File Tools Macro Help W }#(Fa 021127 M12260303 # ~File Help . . .~ # New record ~Ctrl N~ # close lookup ~F5~ # close all lookups~Shift F5~ # open lookup ~F6~ # alternate lookup ~Shift F6~ # save record ~F9~ # delete record ~Shift F9~ # selection screen ~F10~ # go to menu bar ~Shift F10~ # Exit one level ~Esc~ # exit ABC ~Alt-F4~ W }#(Ha 020802 M03320303 # using ABC Help ~H~ # Field Help for current entry ~F~ # Account structure requirements~A~ # * ~QUESTIONS about . . .~ F }R*i H }R*h A }#a W }#(Ta 020808 M08250303 # ~Tools Help . . .~ # showGo-to location~Ctrl G~ # Journals ~Ctrl J~~Ctrl K~ # put on W processor~Ctrl W~ # undo changes ~Ctrl Z~ # run macro ~F4~ # make new macro ~Shift F4~ # enter calculator~Shift F3~ O }#*o W }#*a 021127 21600410 SETUP COMPANY AND GENERAL LEDGER SCREEN (#) ~#~ SCREEN INFORMATION ~File Help . . .~ ~Tools Help . . .~ New record ~Ctrl N~ show Go-to location ~Ctrl G~ close lookup ~F5~ enter Journals ~Ctrl J~~Ctrl K~ close all lookups~Shift F5~ dial Telephone ~Ctrl T~ open lookup ~F6~ put on Word processor ~Ctrl W~ alternate lookup ~Shift F6~ run macro ~F4~ save record ~F9~ make new macro ~Shift F4~ delete record ~Shift F9~ enter calculator ~Shift F3~ selection screen ~F10~ go to menu bar ~Shift F10~ Exit one level ~Esc~ ~QUESTIONS about . . .~ exit ABC ~Alt-F4~ Account struc. requirements ~A~ Field Help (Information) ~I~ * For additional~Help~enter H or click on~Help~. # }#*i I }R*i Q }#*q E }#*e F }#*f T }#*t H }R*h W }#*f 021127 21600410 SETUP SCREEN FILE HELP ~Ctrl N~ Clear the screen, without saving or unsaving the current record, and set the reference number to the next available number. ~F5~ exit lookup ~Shift F5~ close all lookups ~F6~ open lookup ~Shift F6~ alterate lookup ~F9~ save recrod ~Shift F9~ delete record ~F10~ selection screen ~Shift F10~ go to menu bar ~Esc~ Exit one level ~Alt-F4~ exit ABC W }#*i 020711 21600410 INFORMATION ON (#) SCREEN This screen is used for entering Setup information such as, Company Name, Address, and Phone Number, Bank Accounts, and the Code Generator, and General Ledger Numbers. W }#*q 020711 21600410 * ~QUESTIONS about . . .~ * * Account Structure requirements ~A~ * A }#a W }#*ta 020808 21600410 SETUP SCREEN TOOLS HELP ~Ctrl G~ You will receive a message telling you what entry location and field number your cursor is at. Type in the number of the entry location you want your cursor to be moved to and press enter, and your cursor will be moved to that location. ~Ctrl J~ or ~Ctrl K~ This gives you two notepads to keep on file anything that you want to remember about this purchase order. files it with the date and time, only with the date. To see what is on file, press or . When you are done, press . ~Ctrl W~ Put the currently loaded company's code on a Word Processor list. To see the list, press F10, W, Ctrl N (to clear screen), and then type #LABELS. To learn more, press ~W~. * ~PgDn~ W }*tna W }#*tb 020808 21600410 ~PgUp~ ~Ctrl Z~ Undo present changes to the line the cursor is on. ~F4~ Start macro from the line the cursor is on. Press and the macro name. ~Shift F4~ Record Macro. Press to begin recording. Then enter the macro keystrokes. Press to end the macro. Press ~M~ for more information. ~Shift F3~ calculator. Use + to add and total and - to subtract. Use / to divide and * to multiply. Use ) to clear and ( for off. Use = or for equals. M }*m W }#01a 980604 06520615 Company Name (#) Enter your company name. The name will appear on most screens and will be printed at the top of each page on most reports. W }#02a 980604 06520615 Company Name - Second Line (#) This line is for additional company information. It prints on plain paper statements and invoices as part of the heading. W }#03a 981019 06440621 Street Address (#) Enter your company's street address. The address will print on plain paper invoices and statements. W }#04a 980604 07520615 Zip Code (#) Enter your company's zip code without the extension. A separate field is provided for the extension. The address will print on plain paper invoices and statements. W }#05a 980604 06440619 Zip Extension (#) Enter your company's zip extension. The address will print on plain paper invoices and statements. W }#07a 981113 10440620 Phone Number(#) Enter your company's phone number. The phone number will print on plain paper invoices and statements. Seven or ten digits format automatically. There is room to put additional phone or fax numbers. W }#08a 980604 05420620 System Date (#) This is the date that has been set on the Startup screen (*). W }#09a 010629 07520615 Year End Month Number (#) Enter the month number in which your financial year ends. It may be left blank for Calendar year. The annual totals on the customer and inventory file are rolled based on the fiscal year. W }#10a 980604 09520615 A/R Account Number (#) Enter the G/L account number for accounts receivable. This is used by Report # 3-14, CUSTOMER PAYMENT LEDGER, and Report # 3-27, A/R SALES BY G/L# when posting. ABC's standard A/R account number is 500. W }#11a 980604 08520615 A/P Account Number (#) Enter the G/L account number for accounts payable. This is used by Report # 2-11, PAYABLES BY G/L#, when posting. ABC's standard A/P Account number is 3040. W }#12a 980604 12520615 Payroll Cash Account Number (#) Enter the G/L account number for the payroll cash account. This is used by Report # 4-39, PAYROLL CATEGORY REPORT, when posting. Use the number of the account that the payments are made from. In many cases, that is the same account that other bills are paid from, the business account. ABC's standard Business and Payroll Account # is 303. W }#13a 980604 08520615 Inventory Start Account Number (#) Enter the first G/L account number for inventory. This account is used by Report # 1-7, Inventory Value, when the Posting option is chosen. ABC's standard Inventory Start Account # is 1000. W }#14a 980604 06500616 Inventory End Account Number (#) Enter the last G/L account number for inventory. ABC's standard Inventory End Account # is 2799. W }#15a 980604 10520615 Inventory Reversal Account Number (#) Enter the G/L account number for inventory reversal. This account is used by Report # 1-7, Inventory Value, when the Posting option is chosen. ABC's standard Inventory Reversal Account # is 8895. W }#16a 980604 18520515 Retained Earnings Account Number (#) Enter the G/L account number for retained earnings. The Retained Earnings Account is the account in which the cumulative profits are stored. It is sometimes called the Proprietor's Capital Account. It is a different account from the Year-to-date Earnings Account. After the end of the year, the Year-to-date Earnings Account is usually closed out to the Retained Earnings Account. Therefore, the Retained Earnings Account shows the cumulative profits for every year except the current year. Presently the end- of-year adjustment is a manual adjustment. ABC's standard Retained Earnings Account # is 4010. W }#17a 980604 09520615 Sales Start Account Number (#) Enter the first G/L account number for sales. This marks the break between the Balance Sheet and the Income Statement when a Financial Statement is printed. ABC's standard Sales Start Account # is 5000. W }#18a 980604 11510615 Purchase Start Account Number (#) Enter the first G/L account number for purchases. The purchase accounts are where all costs of purchases are tracked. You may use only one count, (we suggest Account number 8810), or you could have your sales split up among a number of accounts. ABC's standard Purchase Start Account # is 7000. W }#19a 980604 06500616 Purchase End Account Number (#) Enter the last G/L account number for purchases. ABC's standard Purchase End Account # is 8799. W }#20a 960306 }#21a W }#21a 980604 13600610 Bank Account Number and Name (#) Up to five different bank accounts can be setup using Ledgers 3 to 7. In the Account # column enter the G/L # of the bank account. If the G/L # account has already been setup on the G screen, the Name of the account will be displayed in the Name field. If the G/L account has not been setup on the G screen, it can be setup here by entering the G/L # in the Account # field and entering the account Name in the Name field. Save the record with . ABC's standard G/L # for the Business Bank Account is 303. W }#23a 960306 }#21a W }#24a 960306 }#21a W }#26a 960306 }#21a W }#27a 920909 }#21a W }#28a 000727 08520515 Company Number (#) Enter a number from one to nine to indicate for which company this accounting system is being used. Used in multi-company situations. The company number is appended to computer entries reference numbers. W }#29a 960306 }#21a W }#30a 920909 }#21a W }#32a 960306 }#21a W }#33a 920909 }#21a W }#34a 980604 09600810 Floor Plan Account Number (#) A floor plan is an agreement with a supplier who displays his product at your place of business (on your floor). When it is sold you collect the money and pay the supplier. This account is for tracking the value of his product which you have on hand. Enter that account number here. ABC's standard floor plan account # is 3240. W }#35a 980604 21600410 Department Multiplier (#) This is used in conjunction with deparmentalized financial statements. This is the number of accounts for each department, and may be 100, 1000 or 10000. It is the account number where the consolidated statement stops, and the first department begins. The accounts between Department Start # and Department Multiplier # are reserved for the consolidated accounts, and may not have data directly entered into them. For example, if the number of accounts in each department was 10000, the Department Start # would possibly be 5000. The numbers from 5000 to 10000 would be reserved for the consolidated accounts which would be a summary of the accounts 15000 to 20000, 25000 to 30000, 35000 to 40000 and so on. In this case the DEPARTMENT MULTIPLIER would be 10000. That's where the first Department would start. The second Department would start with 20000, the third Department with 30000 and so on. W }#65a 980604 07520815 A/R Discount Account Number (#) Enter the G/L Account number for Accounts Receivable Discounts. The computer will use this account when posting Deposits (D) that have cash discounts. ABC's standard number is 6830. W }#72a 980604 05520815 Employer Identification Number (#) Enter here the company's Employer Identification Number if you have one. W }#87a 000124 19600510 Automatic Deposit Posting (#) Enter a C if you are on the Cash Basis of Accounting and you want the computer to automatically update your bank balance when you save a deposit on the D screen that has a Y in Deposit Total. Enter an A if you are on the Accrual Basis of Accounting and you want the computer to automatically update your bank balance when you save a deposit on the D screen that has a Y in Deposit Total. Enter an N if you do not want the computer to automatically update your bank balance. This means, to update your bank balance you will need to do it manually by making an entry on the Ledger screen (L), or by running Report # 3-14 Customer Payment Ledger (accrual basis) or Report # 3-37 Cash Deposits by G/L# (cash basis). W }#92a 980604 12520815 Payroll and Accounts Payable Ledger Number (#) ABC PAYROLL MODULE If your Payroll checks come from the same ledger as your Accounts Payable checks, enter that ledger number here. ABC's standard Ledger number is 3. Let this field blank if the Payroll checks are not written from the same Bank Account as your Accounts Payable checks. W }#94a 981113 12520615 Multi-Loc Pars (#) Multiple Location Parameters is used wuth systems that have the multiple Location Software installed. Enter the Location number (1-9) followed by a comma the start reference# followed by a - and the Ending Reference # that is valid for that location on the (B)ill, (D)eposit, (R)eceivable Invoice screens. Example 1,10000-199999 W }#95a 981019 07440821 Department Start Number (#) This is the account number that starts the consolidated financial statements. Do not put any number here if you have a single department situation. W }#A32a 980604 07480717 Prepayment Account Number (#) Enter the G/L Account number where Customer Prepayments will be entered. The computer will automatically track this. ABC's standard number is 3200. W }#A36a 020204 16600610 Vendor Shipping Ticket Account (#) Vendor shipping tickets can be entered on the Bill screen (B) to add items you have received to stock, even before you receive a bill. If you want to include these shipping tickets in inventory value (report 1-7) and purchases (report 2-11), enter an account number here. This will cause both reports to include shipping tickets, whether posting to G/L or not. When you post report 2-11, Open Payables by G/L#, the shipping tickets total will post to this account. If you leave this field blank, shipping tickets will not be included on these reports. W }#A41a 980604 12600710 Vendor Code Generator - Individual (#) The computer will suggest a Code for any new Vendor when you set them up, if you specify in this field how you want the code to be generated. LFM means Last name, First name, Middle name. If you put the numbers 220 below the letters LFM, the computer will use the first 2 letters of the Last name, the first 2 letters of the First name and will not use any of the Middle name to generate the Code. W }#A41b 980604 12600710 The person's Name must be entered in this order: Last Name, First Name, Middle Name with a comma between the last name and the first name. (The computer will attach a 0 to the Code unless that Code has been used already. In that case it would attach a 1 unless that was used before and so on. Brown, John would have the Code BRJO0 and Brubacher, Jonas would have BRJO1, if the Code Generator had the numbers 220 in this field.) W }#A42a 980604 14600510 Vendor Code Generator - Company (#) The computer will suggest a Code for any new Vendor when you set them up, if you specify in this field how you want the code to be generated. Do not include a comma in a Vendor Company Name. 123 means First word, Second word, Third word. If you put the numbers 221 below the numbers 123, the computer will use the first 2 letters of the First Word, the first 2 letters of the Second Word and the first letter of the Third Word to generate the Code. W }#A42b 980604 14600510 (The computer will attach a 0 to the Code unless that Code has been used already. In that case it would attach a 1 unless that was used before and so on. For example, Smith Auto Parts would use the code SMAUP0 and Smiff's Auto Place would use the code SMAUP1, if the Code Generator had the numbers 221 in this field.) If you put an S (for State) as the 4th character of the code, the computer will add the 2-letter State code to the Vendor code when you save the record. This is used in situations where there are many vendors with the same name. For example, First National Bank with a PA address would be FINABPA0. W }#A43a 980604 12600610 Customer Code Generator - Individual (#) The computer will suggest a Code for any new Customer when you set them up, if you specify in this field how you want the code to be generated. LFM means Last name, First name, Middle name. If you put the numbers 221 below the letters LFM, the computer will use the first 2 letters of the Last name, the first 2 letters of the First name and the first letter of the Middle name to generate the Code. W }#A43b 980604 12600610 The person's Name must be entered in this order: Last Name, First Name, Middle Name with a comma between the last name and the first name. (The computer will attach a 0 to the Code unless that Code has been used already. In that case it would attach a 1 unless that was used before and so on. Brown, John D would have the Code BRJOD0 and Brubacher, Jonas D would have BRJOD1, if the Code Generator had the numbers 221 in this field.) W }#A44a 980604 14600610 Customer Code Generator - Company (#) The computer will suggest a Code for any new Customer when you set them up, if you specify in this field how you want the code to be generated. Do not include a comma in a Customer Company Name. 123 means First word, Second word, Third word. If you put the numbers 221 below the numbers 123, the computer will use the first 2 letters of the First Word, the first 2 letters of the Second Word and the first letter of the Third Word to generate the Code. W }#A44b 980604 14600610 (The computer will attach a 0 to the Code unless that Code has been used already. In that case it would attach a 1 unless that was used before and so on. For example, Smith Auto Parts would use the code SMAUP0 and Smiff's Auto Place would use the code SMAUP1, if the Code Generator had the numbers 221 in this field.) If you put an S (for State) as the 4th character of the code, the computer will add the 2-letter State code to the Vendor code when you save the record. This is used in situations where there are many vendors with the same name. For example, First National Bank with a PA address would be FINABPA0. W }#A45a 980604 12600510 Name Code Generator - Individual (#) The computer will suggest a Code for any new Name when you set them up, if you specify in this field how you want the code to be generated. LFM means Last name, First name, Middle name. If you put the numbers 221 below the letters LFM, the computer will use the first 2 letters of the Last name, the first 2 letters of the First name and the first letter of the Middle name to generate the Code. W }#A45b 980604 12600510 The person's Name must be entered in this order: Last Name, First Name, Middle Name with a comma between the last name and the first name. (The computer will attach a 0 to the Code unless that Code has been used already. In that case it would attach a 1 unless that was used before and so on. Brown, John D would have the Code BRJOD0 and Brubacher, Jonas D would have BRJOD1, if the Code Generator had the numbers 221 in this field.) W }#A46a 980604 14600610 Name Code Generator - Company (#) The computer will suggest a Code for any new Name when you set them up in the Names File (N) if you specify in this field how you want the code to be generated. Do not include a comma in a Company Name. 123 means First word, Second word, Third word. If you put the numbers 221 below the numbers 123, the computer will use the first 2 letters of the First Word, the first 2 letters of the Second Word and the first letter of the Third Word to generate the Code. W }#A46b 980604 14600610 (The computer will attach a 0 to the Code unless that Code has been used already. In that case it would attach a 1 unless that was used before and so on. For example, Smith Auto Parts would use the code SMAUP0 and Smiff's Auto Place would use the code SMAUP1, if the Code Generator had the numbers 221 in this field.) If you put an S (for State) as the 4th character of the code, the computer will add the 2-letter State code to the Vendor code when you save the record. This is used in situations where there are many vendors with the same name. For example, First National Bank with a PA address would be FINABPA0. W }#A47a 980604 12600610 Employee Code Generator - Individual (#) ABC PAYROLL MODULE The computer will suggest a Code for any new Employee when you set them up, if you specify in this field how you want the code to be generated. LFM means Last name, First name, Middle name. If you put the numbers 221 below the letters LFM, the computer will use the first 2 letters of the Last name, the first 2 letters of the First name and the first letter of the Middle name to generate the Code. W }#A47b 980604 12600610 The person's Name must be entered in this order: Last Name, First Name, Middle Name with a comma between the last name and the first name. (The computer will attach a 0 to the Code unless that Code has been used already. In that case it would attach a 1 unless that was used before and so on. Brown, John D would have the Code BRJOD0 and Brubacher, Jonas D would have BRJOD1, if the Code Generator had the numbers 221 in this field.) W }#A57a 021105 14600610 G/L Lock Date (#) To prevent changing a prior General Ledger period, enter the last date of the period to lock. The computer will prevent entering, editing, deleting, or posting G/L transactions dated on or before the lock date. This affects Ledger entry (L,-), Paycheck entry (P), Deposit entry (D), A/P Checkwriting (/), and reports that post to G/L. It also affects editing or deleting a paid Bill (B), depending on the oldest payment date. W }#A60a 980604 16600610 Credit Card Deposit Account (#) When you use Automatic Deposit Posting, the computer posts the credit card sales to the Account specified in this field. This is done because banks handle credit card income in a variety of ways and normally credit card sales are not included on your deposit tickets. ABC's standard Credit Card Deposit Account # is 310. When your bank credits your account with credit card income, you need to make a manual deposit on the Ledger screen (L), using a negative figure, like any other deposit. Use the Credit Card Deposit Account number. W }#A60b 991025 16600610 If there is a credit card service charge or credit card discount withheld from the credit card income, you should enter that as a positive amount using the Credit Charges Account #. Here is an example of entering a Credit Card Deposit on the Ledger screen (L): # ---------------------------------------------------------- # |Check# Date Vendor Code & Name Amount Distribution| # |1277.1 2/28/97 DEPOSIT -436.00 | # | | # | _ _Acct_#_ _ _ Description_ _ _ _ _Amount_ _ _ _Remark_| # 310 Credit Card Deposits -445.00 # 9600 Credit Card Charges 9.00 W }#A80a 021105 13600610 A/P Lock Date (#) To prevent changing prior A/P transactions, enter the last date of the period to lock. The computer will prevent entering, editing, or deleting A/P transactions dated on or before the lock date. This affects Bill entry (B) and A/P Checkwriting (/). It also affects deleting an A/P check on the Ledger screen (L,-). W }#A81a 021105 11600610 A/R Lock Date (#) To prevent changing prior A/R transactions, enter the last date of the period to lock. The computer will prevent entering, editing, or deleting A/R transactions dated on or before the lock date. This affects Deposit entry (D) and Invoice entry (R). W }#A91a 930401 }CA01a W }#A92a 930401 }CA02a W }#a 980604 21600410 Account Structure Requirements There are certain requirements for numbering G/L accounts. If these requirements are not met, an error message may appear when you attempt to save the setup data. Balance sheet accounts, including inventory, must come before sales accounts and sales accounts must come before purchase accounts. The sales accounts are assumed to end where the purchase accounts start. This is why there is no Sales End Account # field. Inventory categories must have corresponding sales and purchases categories. This involves two requirements: 1. Sales and purchaes must cover a wide enough range to include all the inventory categories. W }#ab 980604 21600410 2. The ranges for sales and purchases must contain account numbers with the last digit or digits corresponding to those of the inventory account numbers. The number of digits that must correspond is determined by the number of inventory accounts. For example, inventory accounts could start at 1000 and end at 2799, sales accounts could start at 5000 and purchase accounts could start at 7000 and end at 8799. In this case, sales accounts 5000 to 6799 and purchase accounts 7000 to 8799 would correspond to inventory accounts 1000 to 2799. The last THREE digits must correspond, in this case, because there are more than 100 inventory accounts. W }%(*a 000121 File Load Edit Options View Macro Help W }%(Fa 021127 M08260303 # ~File Help . . .~ # New record ~Ctrl N~ # save record~Ctrl S~or~F9~ # delete record ~Shift F9~ # selection screen ~F10~ # go to menu bar ~Shift F10~ # Exit one level ~Esc~ # exit ABC ~Alt-F4~ W }%*a 991025 21600410 Invoicing Mode (%) The Receivable Invoice screen (R) has several different modes. These modes are selected in a special submenu, the Invoicing Mode selection screen (%). NOTE: The Workorder Mode (M) is the same mode as the Order Mode. The biggest is difference is, one uses the word "Workorder" and the other one uses "Order". The submenu shows a list of the modes: # (ABC ENHANCED) # # O - Order # C - Order Check # I - Invoice Once in the Receivable Invoice screen (R), you can tell what mode you are in by looking at the upper left corner of the screen. W }%*b 980604 21600410 If you wish to change the mode you are in, you must return to the submenu. Press followed by %, then select the mode you wish to be in. Example: If you wish to enter some orders, and then some invoices, first go to the Invoicing Mode selection screen (%), select O for orders, then enter your orders. Then return to the Invoicing Mode selection screen (%), select I for Invoices, and enter your invoices. W }%J05a 980604 08440518 Enter Your Selection ... (%) ABC ENHANCED - Type O for Order mode, C for Order Check mode or I for Invoice mode. W }&(*a 020711 File Tools Macro Help W }&(Fa 021127 M12260303 # ~File Help . . .~ # New record ~Ctrl N~ # close lookup ~F5~ # close all lookups~Shift F5~ # open lookup ~F6~ # alternate lookup ~Shift F6~ # save record ~F9~ # delete record ~Shift F9~ # selection screen ~F10~ # go to menu bar Shift F10~ # Exit one level ~Esc~ # exit ABC ~Alt-F4~ W }&(Ha 020711 M02300303 # using ABC Help ~H~ # Field Help for current entry~F~ F }R*i H }R*h W }&(Ta 020808 M08250303 # ~Tools Help . . .~ # showGo-to location~Ctrl G~ # Journals ~Ctrl J~~Ctrl K~ # put on W processor~Ctrl W~ # undo changes ~Ctrl Z~ # run macro ~F4~ # make new macro ~Shift F4~ # enter calculator~Shift F3~ O }&*o W }&*a 021127 21600410 undo changes ~Ctrl Z~ A/P & A/R SETUPUP SCREEN (&) ~&~ SCREEN INFORMATIO ~File Help . . .~ ~Tools Help . . .~ New record ~Ctrl N~ show Go-to location ~Ctrl G~ close lookup ~F5~ enter Journals~Ctrl J~~Ctrl K~ close all lookups~Shift F5~ put on Word processor ~Ctrl W~ open lookup ~F6~ run macro ~F4~ alternate lookup ~Shift F6~ make new macro ~Shift F4~ save record ~F9~ enter calculator ~Shift F3~ delete record ~Shift F9~ jump to last field ~Shift Dn~ selection screen ~F10~ go to menu bar ~Shift F10~ Field Help (Information) ~I~ * exit ABC ~Alt-F4~ Exit one level ~Esc~ * For additional~Help~enter H or click on~Help~ I }R*i E }&*e F }&*f H }R*h T }&*t Q }&*q & }&*i W }&*f 021127 21600410 A/P & A/R SETUP SCREEN FILE HELP ~Ctrl N~ Clear the screen, without saving or unsaving the current record, and set the reference number to the next available number. ~F5~ exit lookup ~Shift F5~ close all lookups ~F6~ open lookup ~Shift F6~ alterate lookup ~F9~ save recrod ~Shift F9~ delete record ~F10~ selection screen ~Shift F10~ go to menu bar ~Esc~ Exit one level ~Alt-F4~ exit ABC W }&*i 020713 21600410 INFORMATION ON & SCREEN This is a screen for setting up Accounts Recievable Defaults, Finance Charge Information, some details on Receivable Invoices, Accounts Payable Defaults, Accounts Receivable Statement Limits, Time Entry Defaults, Job Defaults and Printer Selection. For additional help on any field, press when the cursor is in that field. W }&*ta 020808 21600410 A/P & A/R SETUPUP SCREEN TOOLS HELP ~Ctrl G~ You will receive a message telling you what entry location and field number your cursor is at. Type in the number of the entry location you want your cursor to be moved to and press enter, and your cursor will be moved to that location. ~Ctrl J~ or ~Ctrl K~ This gives you two notepads to keep on file anything that you want to remember about this purchase order. files it with the date and time, only with the date. To see what is on file, press or . When you are done, press . ~Ctrl W~ Put the currently loaded Customer code on a Word Processor list. To see the list, press F10, W, Ctrl N (to clear screen), and then type &LIST. To learn more, press ~W~. * ~PgDn~ W }*tna W }&*tb 020808 21600410 ~PgUp~ ~Ctrl Z~ Undo present changes to the line the cursor is on. ~F4~ Start macro from the line the cursor is on. Press and the macro name. ~Shift F4~ Record Macro. Press to begin recording. Then enter the macro keystrokes. Press to end the macro. Press ~M~ for more information. ~Shift F3~ calculator. Use + to add and total and - to subtract. Use / to divide and * to multiply. Use ) to clear and ( for off. Use = or for equals. M }*m W }&+N55a 011011 1177 Price Update Code (&) Used used with Report # 2-10, INVENTORY PRICE UPDATE. It is overridden by the Update Code on the Inventory file (I), and the UC on the A/P Bill screen (B). The pricing code may be any one of the following: N No price update. A Always update cost (Book) and list D Always update cost. B Update cost (Book) if increased. P Price from Inventory file. L Update cost and List if increased. I Always update cost (Book). Update list if it increased S Skip to Amount when Entering Item on (B) screen O Omit Order posting. (Don't post this line to P.O.) Z Use zero amount on Inventory Value Report (1-8). W }&25a 981113 17600610 }t70a W }&31a 981113 :}t70a W }&36a 980604 12520615 Customer Type (&) This is the Type the computer defaults to when an invoice is entered for a customer who does not have a specified Type. Customer Types are setup in the Customer Type screen (Y). With Customer Type, you have the option to sell certain inventory items to certain customers, for example, poison to farmers that have license to use it. W }&37a 980604 14520715 Inventory Markup (&) This is a "safety guard" that triggers an error message when you try to sell an item at a price that is less than a certain percentage above Book Price on the Inventory file (I). Enter that percentage here. For example, to set the minimum price to 10% above cost, enter 10. If you leave this field blank, the minimum price will be the cost of the item. To disable this feature, enter -100, which will allow any price down to zero. W }&38a 980604 08520715 Tax Default (&) Enter the code for Sales Tax, as set up on the Inventory screen (I). Usually the 2-letter code for the state is used. For example, PA for Pennsylvania or KS for Kansas. The use of this field is optional. W }&39a 980604 07520715 Free Days (&) Enter the number of days after the invoice date the customers will have "free" credit on an invoice. Finance charges will be applied for each day after this day. Example: 0. W }&40a 980604 05520715 Message (&) You may enter a brief message to appear on your statements, identifying your finance charges. W }&41a 980604 10520815 Monthly Interest Rate (&) Enter the monthly interest rate which you wish to charge on overdue accounts. For 2 %, simply enter 2 as a whole number without the percent sign. The monthly and annual interest rates are displayed on Receivable Invoices. W }&42a 980604 07520815 Minimum Charge (&) Enter the minimum charge for an overdue account. Do not use a dollar sign. This charge will apply whenever it is larger than the calculated charge, if there is one. W }&43a 000925 15520615 Days Till Charge (&) Enter the number of days an invoice may be open before a finance charge is applied. Often this is set for 5 days more than the number of Free Days to allow for mail time. For information on Finance Charges, press ~ F ~. When this field added to the date of the first open invoice, or the invoice due date, is before the system date, a warning is displayed on the (R) screen when the customer is entered. W }&43f 930831 }320a W }&43g 930831 }320b W }&44a 980604 07520615 G/L Account Number (&) Enter the G/L account number for finance charges. ABC's standard G/L account number for finance charges is # 9840. W }&45a 980604 06520615 Compound Interest (&) Enter "N" if you do NOT want compound interest; in other words, finance charges on overdue finance charges. W }&46a 980604 13520615 Last Finance Charge Date (&) Enter the date finance charges were last calculated. This must be set for finance charges to work. Once this is set up initially, the computer will maintain it by updating it whenever finance charges are run. If finance charges were never run, enter a starting date. The computer will start calculating finance charges from that date. Usually this is set at least one month prior to the current date. W }&49a 980604 20520415 Low Balance Limit, High Balance Limit (&) The computer will NOT issue statements to customers whose balance due is within these two limits, inclusive. For example, if you would enter -.50 for the Low Balance Limit and 1.00 for the High Balance Limit, the computer would print only statements with a balance due of more than $1.00 or a credit balance of more than $.50. If these fields are left blank, statements will be printed for all customers with nonzero balances. To print all statements, including those with a zero balance, enter a Low Balance Limit that is higher than the High Balance Limit. To skip all statements with credit balances, enter a large negative amount for the Low Balance Limit, such as -10000000.00. W }&50a 920914 }&49a W }&51a 010717 09520615 Default Ledger Number (&) Enter a number from 3 to 7 to indicate out of which bank ledger A/P checks are normally written. This will set the default Ledger # (3-7) in the Check Writing screen (/) and Deposit posting to Gl. ABC's standard Default Ledger number is # 3. W }&52a 980604 08520615 Discount Account Number (&) Enter the G/L account number for A/P discounts. The checkwriting program will use this account for any automatic discounts that it takes. ABC's standard Discount Account # is 8830. W }&53a 980604 13520615 Suspense Account Number (&) Enter the G/L account number for the suspense account. The checkwriting program will use this account where no account number has been specified on an A/P invoice, or when the A/P invoices paid by one check contain more than 150 different G/L account numbers. This is also used for those amounts you don't know where to put till you ask your accountant. ABC's standard Suspense Account # is 1. W }&54a 990309 11520615 Stock Error Message (&) on workorder & invoice screen Enter an "S" here if you want the system to warn your operators when Ship Quantity exceeds Stock Quantity. Enter an "A" to warn when Ship Quantity exceeds Available Quantity. Enter a "D" if you do NOT want either of these warnings. A "Y" was used to disable the out of stock error message prior to version 9. This functions like the "D". W }&55a 980604 20600410 Price Update Code (&) This is used with Report # 2-10, INVENTORY PRICE UPDATE. This field is overridden by Update Code on the Inventory file (I), and by the Update Code (UC) on the A/P Bill screen (B). The pricing code may be any one of the following: No price update. Update the cost if it increased. Update the cost if it increased. Update the list price if it increased. Always update the cost. Always update the cost and the list price. W }&55b 980604 20600410 Always update the cost. Update the list price if it increased. Skip Quantity & Price and go to Amount when entering A/P bills.

Bring price from Inventory file. Omit Order posting. (Don't post this line to purchase orders.) ABC P.O. MODULE Use zero amount on Inventory Value Report. W }&56a 980604 10520615 Accounts Payable General Ledger Adder (&) Enter the number to add to sales G/L account numbers on the Inventory file (I) to determine purchase account numbers. The computer uses this number to set the G/L# in the A/P Bill Entry screen (B). For example, if Sales accounts begin at 5000 and Purchase accounts begin at 7000, enter 2000 here. W }&57a 980604 09520615 Overtime Base (&) ABC PAYROLL MODULE - Enter the normal number of hours worked per week before you begin paying overtime. This defaults the entry on the Time Card Entry screen (T). The computer uses this figure to determine the overtime hours. The standard amount is 40. W }&58a 980604 08520615 Overtime Factor (&) ABC PAYROLL MODULE - Enter the additional percentage over regular time that is paid to the employee and costed to the job. This is also carried across to the Time Card Entry screen (T). Example: For 50% enter .50. W }&61a 980604 09520615 Accounts Payable Closeout (&) When checks are written, the computer puts totals into the ledger which appear on the Trial Balance Detail for the Bank Account. An "M" in this field makes one entry per month. A "D" in this field makes one entry for each day checks are written. Normal setting for this option is "M" for month. W }&62aa 020330 15600610 Automatic or Optional Back-orders (&) You may enter one of the following three options in this field. The computer uses "N" if there is nothing entered. "A" enables automatic back-ordering on the Receivable Invoice screen (R). When you enter a Ship Quantity that is greater than the inventory stock, the computer puts the quantity in Order when the order Qty is Zeero and Ships the available stock on hand. Pressing O will ship the amount you entered in the Ship field and will not back-order any. This works when the cursor is to the right of the Ship field on the line you want it to affect, or to the left of the Ship field on the next line. ~PgDn~ W }&62ab 020726 15600610 "I" places the quantity entered in shipped in the Order if it is greater then the prevoius order quantity and ships the available stock on hand on both the Make Workorder screen (M) and Receivable Invoice screen (R). "O" enables optional back-ordering on the Receivable Invoice screen (R). If you want to put an item on back-order, you will need to enter the quantity in the Order field manually. "N" means (N)o back-ordering. W }&63a 980604 08520615 Message (&) You may enter a message here that will print on all invoices. This option is for purposes such as special announcements or reminders that you want to appear on all customer invoices. This prints near the bottom of the invoice. W }&64a 980604 10520615 Number of Customer Messages (&) You may specify here how many of the message fields on the Customer screen (C) you want to print on A/R invoices. If you enter "1" here, Message 1 will print. If you enter "2" here, Message 1 and 2 will print. If you enter "3", Message 1, 2 and 3 will print. If you enter "4", all 4 Message lines will print. W }&66a 980604 08520615 Default Sales Account Number (&) This is the G/L account number the computer uses when an item is entered on the Receivable Invoice screen (R) that has no G/L account # specified. ABC's standard Default Sales Account # is 6810. W }&67a 980604 09520615 Default Purchase Account Number (&) This is the G/L account number the computer uses when an item is entered on the A/P Bill screen (B) that has no G/L account number specified. ABC's standard Default Purchase Account Number is 8810. W }&68a 980604 07520615 Omit Company Heading (&) Enter "Y" here if you wish to omit the company heading on Report # 3-13, CUSTOMER INVOICES ON PLAIN PAPER. This option allows you to print invoices on your company letterhead paper. W }&69a 981113 :}t70a W }&70a 981113 :}t70a W }&71a 981113 :}t70a W }&73a 980604 12520615 Subcontract Purchase Account Number (&) If you have an "S" for subcontract in the M)aterial,D)irect,S)ub field on the A/P Bill screen (B), the computer will override the Inventory G/L number and use this number instead, providing there is no Adder entered in the Subcontract Adder field. ABC's Standard Subcontract Purchase Account # is 8815. W }&74a 980604 09520615 Subcontract Adder (&) This field overrides the Subcontract Purchase Account number, and adds the amount entered here plus the A/P G/L Adder to the G/L number on the Inventory screen if the A/P Bill is a subcontract. ABC's standard Subcontract Adder is 5. W }&75a 011011 17580511 A/R Invoices Report Number (&) Specify the report number you want the computer to use when you print a receivable invoice from the Receivable Invoice screen (R). This must be three digits. For example, if you wish to use Report # 3-38, CUSTOMER INVOICES ON NEBS 9040, you would enter 338 in this field. This specifies which report to use when you press +T on the Receivable Invoice screen (R), or when you save a receivable invoice and press "P" to print it. If there is nothing specified here, the computer will use Report # 3-13, CUSTOMER INVOICES ON PLAIN PAPER. Note: Report # 3-38 is often custom programmed and is titled CUSTOM INVOICE or some other similar title. W }&76a 980604 09520615 Labor Sales Account Number (&) ABC JOB COSTING MODULE - Enter the G/L account number for Labor Sales. ABC's standard Labor Sales Account # is 6850. This field must be set up before using Report # 5 - 31 GENERATE INVOICES FOR JOBS. W }&77a 980604 09520615 Material Sales Account Number (&) ABC JOB COSTING MODULE - Enter the G/L account number for Material Sales. ABC's standard Material Sales Account # is 6810. This field must be set up before using Report # 5 - 31 GENERATE INVOICES FOR JOBS. W }&78a 980604 09520615 Subcontract Sales Account Number (&) ABC JOB COSTING MODULE - Enter the G/L account number for Subcontract Sales. ABC's standard Subcontract Sales Account # is 6815. This field must be set up before using Report # 5-31, GENERATE INVOICES FOR JOBS. W }&79a 980604 12520615 A/P Material Markup % (&) ABC JOB COSTING MODULE - This field allows you to specify how much you will charge for material purchased for a Job. Enter the percentage of markup over cost. The computer will use this percentage with Report 5-31 (Generate Invoices for Jobs) if there is no list price entered for the billed items. If this field is left blank and no list price exists on the Inventory screen, the computer bills at cost. W }&80a 980604 12520615 A/P Subcontract Markup Percent (&) ABC JOB COSTING MODULE - This field allows you to specify how much you will charge for Job Subcontract costs. Enter the percentage of markup over cost. The computer will use this percentage with Report 5-31 (Generate Invoices for Jobs) if there is no list price entered for the billed items. If this field is left blank and no list price exists on the Inventory screen, the computer bills at cost. W }&81a 980604 16520615 List Price Multiplier (&) This is the default multiplier which is used by Report # 2-10, INVENTORY PRICE UPDATE, whenever no Multiplier is specified on the Inventory file (I). List Price on the Inventory file (I) is set to the A/P Bill Price divided by Multiplier, multiplied by 100, multiplied by the Unit quantity. For example, if the A/P Bill Price is $3.00, the multiplier is 80, and the unit field is blank, then the list price would be $3.75. Or, if the A/P Bill Price is $1.50, the multiplier is 60, and the unit is 12, then the list price per dozen would be $30.00. W }&82a 980604 08520615 Job Class for Billing (&) ABC JOB COSTING MODULE - Enter the job class for the computer to use when the total billed amount is posted. ABC's standard Billing Job Class is 00. W }&83a 980604 11520615 Price P.O.'s (&) Enter "Y" here if you want the Book Price to carry over to purchase orders from the Inventory file (I). Enter "N" if you do NOT want the Book Price to carry across from the Inventory file (I). If this field is left blank, the computer will automatically carry the Book Price across. This field may be overidden by the Vendor file (V) or the purchase order itself. W }&84a 980604 05520615 Bank Deposit Number (&) Enter your bank account number to print on Report # 3-18, DEPOSIT TICKET. W }&85a 980604 12520615 Create Quote Record (&) This field is for businesses who use the Quoted Prices file (Q) for pricing individual items per customer. A "Y" in this field will create a new Quote record when an item is entered on the Receivable Invoice screen (R) that was not previously purchased by the customer. If you are not using this feature, put an N in this field. W }&88a 980604 16520615 Book Increase % (&) This works with Report # 2-10, INVENTORY PRICE UPDATE. Enter the percent over cost on the A/P Bill screen (B) that you want to appear as Book Price on the Inventory file (I). For example, if you want Book Price on the Inventory file to include sales tax, enter 6.00 here. When you run Report # 2-10, the computer will add 6% to the cost on the A/P Bill screen (B) and update Book Price on the Inventory file (I). This works for any inventory item with a Price Update Code that updates cost. Report # 2-10 only updates items that have been saved on an A/P Bill since the last time the report was run. W }&89a 020801 11520615 Point Of Sale Invoice Report Number (&) Enter a three-digit number to specify which report you want the computer to use when you save a Receivable Invoice (R) and press "R" to print it. Enter one digit for the screen the report is found on, followed by two digits for the Report Number. The POS PrtDev must be set up for each terminal on 'T screen or else a Plain Paper Invoice will be printed on the system default printer. W }&93a 980604 11520615 Special Deposit Account Number (&) This field allows the tracking of customer prepayments for a special purpose. Entering this account number in the G/L# field on the Deposit screen (D) will post the G/L amount to the Special Deposit field on the Customer screen (C). ABC's standard Special Deposit Account number is 3220. W }&A31a 980604 12520715 Backup Device (&) Enter the device to which you normally back up. This may be any of the following: A - floppy Disk B - floppy Disk D to Q - hard Disk or Disk partition If nothing is entered here, it will automatically default to device A. W }&A33a 980604 08520715 Auto Save User (&) This field is used only when there is more than one computer hooked together in a network. It specifies which other computer will automatically save any information saved to disk by this computer. W }&A34a 981113 08520615 Prepayment Account # the G/L account # for prepayments to vendors. this is used by the (/) checkwriting when making NBA Non-Bill Amount payments. W }&A35a 990303 08520615 # of Copies of Invoice (&) Enter the number of copies of invoice you want to print when saved on the (R)eceivable Invoice and the P or Print option is chosen. This option is often used when printing invoices on laser printers. W }&A48a 981113 :}t70a W }&A51a 980604 07520915 Omit Purchase Order Heading (&) Entering "Y" in this field means that your company's heading will not be printed at the top of a printed Purchase Order. This option is used when you are using letterhead paper. W }&A58a 980604 09520815 Tax on Order (&) Putting a Y here means that Sales Tax will be calculated on Orders or Quotes if a Sales Tax Code has been setup on the I screen and the Customer has been setup as taxable. (Use the Tax Status field on the C screen to show if a Customer needs to pay Sales Tax or not.) W }&A59a 980604 12520715 Multiple Check Stubs (&) A "Y" means that if the invoices paid by one check do not fit on the stub of the check, the next check(s) will be canceled and all paid invoices will be listed on succeeding check stubs. If you use an "N", only the invoices that fit on one stub will be displayed and the message, "Plus other invoices not shown" will print at the end of the stub. W }&A61 981113 08520615 Allow Negative Discounts N in this field does not calculate the A/P Bill cash discount on lines that have a negative amount. Press ~$~ for help on not calculating discounts on line amounts. }I21a W }&A62a 991206 14600410 AUTO Add Inventory Items List the inventory items, separated by commas, that you want included on every invoice. Exp: IC05T,DIS10,CDRT Each of these items will be added to every order/invoice when is pressed if they are not already on the order/invoice. If they are on the invoice already they will remain where they are. Items in this list which are not found on the order/invoice will be appended. Zone and superseded items do not operate with auto add inventory. Programming information: See RLB18 for variables to use or avoid # 1. On save, check if items are on order/invoice # a. If it is not on it will be appended. # b. if it is on it is left where it exists. # 2. During save totalling a call to >a218 (x90) # is made for each line on the invoice. Check for these # items and do any logic desired. # 3. Condition flag must be true on return from subroutine or # item will be removed from order/invoice. W }&A63a 981012 }t81a W }'002*a 981222 07460618 EXPLANATION OF PARTS CROSS REFERENCE This screen makes the menus for the Find Part (F) screen. It also determines which image to display and cross references the numbers on the image to inventory part #'s. W }'00200a 981222 16600410 Code (`C) There is several levels in the (F) screen that is needed to pinpoint the desired selection. Level A is the manufacturer name. Level B is the models of choice of the chosen Mfg.. Level C is the list of assemblies of parts for the chosen model. Other levels can be used for individual configurations. If you are in the 1 level this field will have a 2 digit manufacture code, and a manual page number and then a forward slash with a reference number from image and if there is a multiple item# for the reference no. there will be a slash and a 3 digit code. W }'00201 981222 09490617 Description (`C) This is the description that shows on the menus. If there is none it will use the model# out of the code field. In the 1 level if P is typed in you will view the part number. W }'00202 981222 08490617 Image File Name (`C) This is the file name where the image is; it will appear on the highest letter level. In the 1 level Part No. is the number for the part that was chosen. W }'00203 981222 08490617 Manual Page (`C) This is crossreferencing the #'s on the images to inventory part numbers. Quantity in the 1 level shows how many of that particular part is used in the assembly. W }'00204 981222 09490617 Image Directory (`C) This field is for level A only. It's a subdirectory on the hard drive where images for this manufacturer are. Description is the name of the part in the 1 level. W }'008*a 000512 port# 16 Par 17-127 hardware or passthrough ports Standard User 11 - 22 to 16 on remote, printer 23 to 18 on remote W }'00801 000512 Type- 0 Uart (serial) with no handshaking. Usually used with terminas 1 Uart with handshaking on output only (Use for printer ports 2 Reserved 3 Parallel printer port Bypasses network Software, directly to hardware 4 Bios parallel printer port can be used to access network printers 5 Uart (serial with W }'014*a 020713 21600410 Color Options Screen (`O) This screen is used to select the colors used in ABC Accounting. To access the Color Options Screen, press , ` (accent mark), O. To change the Foreground color (the color of the letters and other symbols), press the or . The Foreground colors available are Yellow, Bright White, Black, Blue, Green, Cyan, Red, Magenta, Brown, White, Gray, Bright Blue, Bright Green, Bright Cyan, Bright Red and Bright Magenta. To change the Background color, press +. The Background colors are White, Black, Blue, Green, Cyan, Red, Magenta and Brown. You can select the Blink mode by pressing +B. ~PgDn~ W }'014*b 020713 21600410 ~PgUp~ Save your color choices by pressing . Following is an explanation of the seven fields, on this screen, where you can set the colors. This gives you the possiblity of 14 different colors on one screen although usually you will want the background to be the same color for the first two fields; LABELS and FIELDS. LABELS are the words that identify the fields. FIELDS are the spaces after the labels where information is entered and/or displayed. CURSOR is the blinking symbol, usually an "_", that indicates your current position on the screen. The cursor and any letters in that field are always the same color. ~PgDn~ W }'014*c 020713 21600410 ~PgUp~ MESSAGE LINE is the bottom line of the screen. ERROR BOXES appear to alert you of a mistake or offer a choice. LOOKUP WINDOWS are the windows that show lists of information when you press on certain fields. MOUSE BUTTONS are the places on the Selection Screen where you can click with the mouse to access screens. Mouse Buttons also appear on the Lookup Screen for choosing various options. There is a Mouse Button Sample shown on the Color Selection Screen to indicate what your choice of colors would look like. W }'039*a 020614 21600410 * MACRO SCREEN KEYBOARD FUNCTIONS * * ~OPTIONS- more help~ Field Help ~F1~ * Duplicate Record ~Ctrl D~ ~EDIT- more help~ * Edit Macro ~Alt E~ Journal ~Ctrl J~~Ctrl K~ * Mark Macro ~Alt M~ Entry Location ~Ctrl G~ * Place on (W) file ~Ctrl W~ ~File- more help~ * * ~QUESTIONS- how to... ~ * * For additional~Help~enter H or click on~Help~ Q }'039*q E }'039*e F }'039*f H }R*h O }'039*o W }'039*e 020614 21600410 MACRO SCREEN EDIT HELP ~Ctrl J~~Ctrl K~~Ctrl L~ This gives you three notepads to keep on file anything you want to remember about this entry. Alt J files it with the date and time. ~Shift Up-Arrow~ Move the cursor to the last field on the screen. ~Ctrl G~ You will receive a message telling you what entry location and field number your cursor is at. Type in the number of the entry location you want your cursor to be moved to and press enter, and your cursor will be moved to that location. W }'039*f 020614 21600410 MACRO SCREEN FILE HELP ~F7~ Open/Load previous record ~F8~ Open/Load next record ~F9~or~Ctrl S~ Save Record ~Shift F9~ Delete Record ~F10~ Selection Screen W }'039*o 020614 21600410 MACRO SCREEN OPTIONS HELP ~Ctrl D~ Duplicate Macro ( used with Alt M) ~Alt E~ Display Keystrokes and Edit macro ~Alt M~ Mark Macro to Duplicate (used with Ctrl D) ~Ctrl W~ This places the Reference Code on Word Processor YLIST. See under "Procedures for entry and editing - Global Functions" *in your manual. Or press~W~to see the same information on the screen. W }*tna W }'039*q 991025 21600410 * QUESTIONS-how to... * * * Macro Screen Overview ~ O ~ * * Detailed Help for Macro Screen ~ D ~ O }039*o D }*h W }'03900a 991112 05520615 Macro Code ('') The computer maintains this field automatically, so you need not enter anything here. W }'03901a 981113 04440424 Macro Description ('') Enter a description of the macro. W }'039K10a 980604 16600510 Macro Name ('') Enter the letter(s) or number(s) which will be used to activate your macro. Often only one character is used in order to save time when starting the macro. Note: Some planning needs to be done when Macro Names are selected. When you try to activate a macro with a name of 2 or more characters and there is another macro (of the same Type) with a shorter name that is identical to the beginning character(s) of the longer macro, the shorter macro will be activated instead of the longer one. For example, if F and F1 are the names of same Type macros, only F will work, or if R12 and R1 are the names of same Type macros, only R1 will work. W }'039K10b 980604 16600510 See "Setting up Macros" and "Macro Types" in your manual for further help. Or you may press S to see "Setting up Macros" or press T to see "Macro Types" on your screen. W }'039K12a 980604 07520615 Screen ('') Enter the Screen where the Macro is used. If this is a Global or User Macro, or in other words a Macro that can be used in various screens, let this field blank. W }'039K13a 980604 09520615 User ('') Enter the User number if this is a User Macro. A User Macro is a macro which is setup to be used on only on one terminal in the computer system. The User Number is displayed in the bottom left corner of the screen. W }'039s 971212 }*m W }'039sa 971212 }*ma W }'039t 971212 }*mb W }'039ta 971212 }*mba W }'039tb 971212 }*mc W }'12908a 980604 06520915 Remark This is an information field for your convenience. You may enter a remark about the terms you are setting up. W }'12909a 980604 16600410 Recurring Payment The RECURRING PMT field is used to enter terms for bills of the same amount from the same vendor that are repeated periodically. This could be mortgage payments, rent payments or other periodic payments. Enter 1M for payments due once a month, or 3M for payments every 3 months. Enter 15D for payments due every 15 days. For more information, see "Recurring Payments" or press ~ R ~. If the bill is not a Recurring Payment, let this field blank. R }B09r W }'12910a 001109 16600610 Pay by S/N Put a "Y" in the PAY BY S/N field if you want to select individual items on the A/P Bill for payment by serial number. Letting the field blank works the same as using an "N". See Paying Bills by ~Serial Number~ for more infor- mation. NOTE: Whether you pay by serial number determines what kind of partial payments you may set up on the bottom part of the Terms window. See Entering A/P Terms for ~Partial~ ~Payments.~ P }B04p S }In W }'12912a 001108 16600610 Due Days If you enter Due Days in Column 1, the computer enters the Due Date in Column 2, based on the A/P Invoice date in the top right corner of the Bill Entry screen (B). You can enter the Due Date in Column 1 or Column 2. To change only the month, enter the month number followed by a forward slash (/), in the Due Days column. For example, 10/ means October. To change month and day, enter the month number followed by a forward slash (/), then the day, in the Due Days column. Entering 10/2 means the 2nd of October. If the date you enter is before Invoice Date, the computer will advance the year of the due date. W }'12912b 001108 16600610 You can also specify a due date that is a certain day of the following month. To do that, enter a number followed by an "N" (for next). To specify a due date that is a certain day of the second month after the invoice date, enter a number followed by an "S". To specify a due date that is determined by the day of month on which the invoice date falls, use the pattern shown in the examples that follow. Example 1: 15-20M Example 2: 15-20M,31-5N Example 3: 16-15N,31-3S W }'12912c 980604 16600610 Example 1 means, invoices from the 1st through the 15th of the month have a due date on the 20th of the same month. The "M" means the due date is in the same month as the invoice date. Example 2 means, invoices from the 1st through the 15th have a due date on the 20th of the same month, and invoices from the 16th through the 31st have a due date on the 5th of the next month. Items in a series like this must be in numerical order to work properly. Example 3 means, invoices from the 1st through the 16th have a due date on the 15th of the next month, and invoices from the 17th through the 31st have a due date on the 3rd of the second month after the invoice date. W }'12913a 001109 17600610 % Due (Percent Due) The third and fourth columns are used for setting up partial payments on bills. If you enter the Percent Due in Column 3, the computer enters the Amount Due in Column 4. (The computer also calculates how much remains due after the first payment and enters its calculations on the second line in columns 1 to 4.) You can also enter the Amount Due in column 3 if you put a $ after the amount, for example 25$. You can also enter a "V" for variable in the % Due column. See Entering A/P Terms for~Partial Payments.~ If the bill is to be paid all at once, don't put anything in columns 3 or 4. P }B04p W }'12914a 001108 17600610 Discount Days The fifth and sixth columns work similar to columns 1 and 2. If you enter Discount Days in Column 5, the computer enters the Discount Date in Column 6. You can enter the Discount Date in Column 5 or Column 6. To change only the month, enter (in the Discount Day Column), the month number followed by a forward slash (/), for example 7/ means July. To change month and day, enter the month number followed by a forward slash (/), then the day, for example 7/4 means the 4th of July. If the date you enter is before Invoice Date, the computer will advance the year of the discount date. W }'12914b 991025 17600610 You can also specify a discount date that is a certain day of the following month. To do that, enter a number followed by an "N" (for next). To specify a discount date that is a certain day of the second month after the invoice date, enter a number followed by an "S". To specify a discount date that is determined by the day of month on which the invoice date falls, use the pattern shown in the examples that follow. # Example 1: 15-20M # Example 2: 15-20M,31-5N # Example 3: 16-15N,31-3S W }'12914c 980604 17600610 Example 1 means, invoices from the 1st through the 15th of the month have a discount date on the 20th of the same month. The "M" means the discount date is in the same month as the invoice date. Example 2 means, invoices from the 1st through the 15th have a discount date on the 20th of the same month, and invoices from the 16th through the 31st have a discount date on the 5th of the next month. Items in a series like this must be in numerical order to work properly. Example 3 means, invoices from the 1st through the 16th have a discount date on the 15th of the next month, and invoices from the 17th through the 31st have a discount date on the 3rd of the second month after the invoice date. W }'12915a 980604 14520715 Discount % (Discount Percent) The seventh and eighth columns work similar to columns 3 and 4. If you enter the Discount % in Column 7, the computer enters the Discount Amount in Column 8. You can also enter the Discount Amount in column 7 if you put a $ after the amount. (This only works on the Bill Entry screen (B) and you must have an amount entered in the Inv Amt field, just above the Terms field.) W }'12918a 980604 13520815 Due Date If you enter Due Days in Column 1, the computer enters the Due Date in Column 2, based on the A/P Invoice date in the top right corner of the Bill Entry screen (B). You can enter the Due Date in Column 1 or Column 2. To change the date in the Due Date column, enter one or two digits to change only the day. Enter 3 or 4 digits to change the month and the day. Enter 5 or 6 digits to change month day and year. W }'12919a 001109 16600610 Amount Due The third and fourth columns are used for setting up ~Partial Payments~on bills. If you enter the Percent Due in Column 3, the computer enters the Amount Due in Column 4. Or, you can let the Percent Due column blank and simply enter the Amount Due in this field. (The computer calculates how much remains due after this payment and enters its calculations on the next blank line in columns 1 to 4.) If the bill is to be paid all at once, don't put anything in columns 3 or 4. P }B04p W }'12920a 980604 17600610 Discount Date The fifth and sixth columns work similar to columns 1 and 2. If you enter Discount Days in Column 5, the computer enters the Discount Date in Column 6. You can enter the Discount Date in Column 5 or Column 6. To change the date in the Discount Date column, enter one or two digits to change only the day. Enter 3 or 4 digits to change the month and the day. Enter 5 or 6 digits to change month day and year. If the Discount Date field is blank, you can enter the date by typing 5 or 6 digits for month, day and year. W }'12921a 980604 15600610 Discount Amount The seventh and eighth columns work similar to columns 3 and 4. If you enter the Discount % in Column 7, the computer enters the Discount Amount in Column 8. You can let the Discount % column blank and enter the Discount Amount in Column 8. (This only works on the Bill Entry screen (B) and you must have an amount entered in the Inv Amt field, just above the Terms field.) W }'140*BRRA 020726 10280310 change schedule Date ~Alt D~ change Alarm date ~Alt A~ return to U Screen ~Alt S~ select top-bottom ~Alt E~ emp start-end Time ~Alt T~ mark job Finished ~Alt F~ Move to next job ~Alt M~ Clear prev schedule ~Alt C~ Unmark finished job ~Alt U~ W }'240*a 020726 21600410 MASTER DIRECTORY EDITING SCREEN ~TOOLS Help . . .~ Field Help ~F1~ Go-to location ~Ctrl G~ ~File Help . . .~ Duplicate Dir ~Alt D~ New record ~Ctrl N~ Load Current Dir ~Alt L~ WHAT Load Specific Dir ~Alt S~ ELSE ?? Save Directory ~F9~ ~QUESTIONS about . . .~ For additional~Help~enter H or click on~Help~ Q }'240*q F }'240*f H }R*h O }'240*o W }'240*f 990707 21600410 MASTER DIRECTORY SCREEN FILE HELP ~F9~or~Ctrl S~ Save Directory ~F10~ Selection Screen W }'240*o 990707 21600410 MASTER DIRECTORY EDITING SCREEN ~Alt C~ Clears All the Fields on the Screen ~Alt D~ Duplicate Record. Next time you save this directory it will prompt you for a device and offset to save it to. ~Alt L~ Loads Active Directory ~Alt S~ Load Specific Dir. This will prompt for Device and offset to load a directory to edit from. Q }'039*q F }'240*f H }R*h O }'039*o W }'240*q 990707 21600410 To edit an existing master directory, 1st load it using Alt-L or Alt-S. Make changes and save back to disk with F9. To create a new directory, type the directory in as desired on the screen and when you save it, it will ask for the device and offset to save the directory to. If editing Dos files, use device Q. The computer scans from the bottom up when reading the table on the bottom, so be sure to list these files in reverse alphabetical order. Q }'039*q F }'240*f H }R*h O }'240*o W }'241*a 020726 18270420 HEX EDITOR Summary mode on/off~Alt S~ next screen ~PgUp~ previous screen ~PgDn~ previous block ~F7~ next block ~F8~ selection screen ~F10~ arrow up a line ~Up~ arrow down a line ~Dn~ Enter block to Edit~Alt E~ Device & offset ~Alt D~ Print ~Ctrl P~ search Hex ~Alt H~ search Ascii ~Alt A~ Jump to location ~Alt J~ Mode block/sector ~Alt M~ W }'254*a 020726 21600410 * * * * * * * KEYBOARD FUNCTIONS FOR LOOKUP SCREEN * * ~TOOLS Help . . .~ Field Help ~F1~ * Add New Code ~Alt A~ ~EDIT Help . . .~ * Index ~Alt I~ Up one line ~Up Arrow~ * Mark Start To Print~Alt M~ Down one line ~Down Arrow~ * Print Lookup ~Ctrl P~ Up ten lines ~Page Up~ * Find/Search ~Ctrl F~ Down ten lines ~Page Down~ * ~A/P Bill Help~ * * ~LOOKUP SCREEN EXPLANATION~ * * For additional~Help~enter H or click on~Help~ * * * * * * A }'254t O }'254*o E }'254*e H }R*h V }'254*v L }'254l W }'254*e 980604 21600410 LOOKUP SCREEN EDIT HELP and Arrows, and - On all of the Lookups you can use the and Arrow keys and the and keys to view the list and place the cursor on your selection. When you hit on your choice, you are either given another Lookup screen with further choices or you are taken back to the former screen with your choice entered onto the screen. When in help screens and choosing options you can then press to go back one level at a time. This will go foreward one level at a time if was used first. W }'254*o 020614 21600410 LOOKUP SCREEN OPTIONS HELP ~Alt A~ On many Lookup screens you have the option to Add a new customer, item, vendor, G/L #, etc., by using . This takes you to the screen where you can setup a new customer, item, vendor, G/L #, etc. ~Alt C~ or ~F5~ To close the Lookup screen without making a choice, press or . ~Ctrl F~ Pressing , on the Lookup screen, allows you to search by any information in any of the fields displayed on the Lookup screen. For more information press ~S~ to see "Lookup Search." ~Ctrl P~ To print the information accessed on the Lookup Screen, press . You are given the message "Print All Records. Use to Mark Beginning. Enter Device P,0-9,W,D". Press P or the printer # to print the entire list. S }'254s W }'254*ob 020614 21600410 To print a partial list, follow these steps: 1. Place the cursor where you want the printing to begin and press . 2. Place the cursor where you want the printing to end and press . 3. Enter P or the printer # to print the partial list. You can also print to the Word Processor with W or to the Hard Disk with D. For more help see the paragraphs on PRINTING TO THE WORD PROCESSOR and PRINTING TO THE HARD DISK by pressing ~P~. The same information is found by selecting a report, and then in the Report Generator Screen, pressing . P }r*ca W }'254*oc 020726 21600410 ~Shift F3~ Calculator. Use / to divide and * to multiply. ~Shift F4~ Record macro. Hit to begin recording.Then enter the macro keystrokes. Hit to end the macro. Press ~M~ for more information. ~F4~ Start macro from the line the cursor is on. Hit and the macro name. M }*m W }'254*v 991025 21600410 # LOOKUP SCREEN VIEW HELP # # # ~Esc~ Exits one level at a time. # # ~F5~ Exit Lookup # # ~F6~ Open Lookup # # ~Shift F5~ Exit all Lookup # # ~Shift F6~ Indexed Lookup # # ~F10~ Seletion Screen W }'254l 980604 21600410 EXPLANATION OF LOOKUP SCREEN A "Lookup" screen is available on hundreds of fields throughout the ABC program. This gives you a list of names, items, bill numbers, etc., in alphabetical order. To get a Lookup screen, press on a field that has Lookup available. Many of these fields will automatically display a Lookup screen if you type in a code that has not been setup in the computer. Also, a mouse click displays the Lookup screen on the fields with Lookup available. W }'254s 020614 21600410 Lookup Search Pressing , on the Lookup screen, allows you to search by any information in any of the fields displayed on the Lookup screen. For example, to find a certain customer, press when the cursor is on the Customer Code field. (This could be on the C, R, D, J, or Q screens). This gives you a Lookup screen. Then press . A message appears at the bottom of the screen, "Enter Search Word(s)." Because Code, Name and Phone # appears on the Lookup screen, you can search by any information in any of these three fields. To search by Name or Code, type a Name, Code or part of a Name or Code, and press . The computer will display any customer that has those letters (in the same order that you specified for the search) in their Code or Name. To search by Phone #, type a Phone # or part of a Phone # and press . The computer will display any customer that has those digits in their phone number. W }'254sa 980604 21600410 NOTE: The computer will look for exact matches. If the phone number sought for is 827-7781, a search using 777 will not find the number, but a search using 7-77 would find it. W }'254t 991025 21600410 HELP FOR A/P BILL LIST SCREEN # Selection options: # # * - To select open bills for payment, due or not # + - To select open bills for payment, if they are due # / - To clear bills from the Payment list # If you use *, + or / on the top line, TOTAL TO BE PAID, it will apply to all of the bills on the list. If you use *, + or / on a line that has a vendor's name, it will apply to all the bills listed for that vendor. W }'254ta 020614 21600410 # Display options: # # To Mark the beginning of a list to print # To Print a list of open accounts # To show the next level of A/P detail # To Search by vendor name or amount # # Place cursor on the top line of the screen. # Place cursor on or below the last line. # # , or Return to First Screen W }((*a 020726 File Load Edit Tools Macro Help W }((Ea 020809 M04300303 # ~Edit Help . . .~ # undo changes ~Ctrl Z~ # Fields in Top of Screen~ALT E~ # Specified Check Number ~ALT J~ E }(*e W }((Fa 021127 M13260303 # ~File Help . . .~ # New record ~Ctrl N~ # Print balance rep. ~Ctrl P~ # close lookup ~F5~ # close all lookups~Shift F5~ # open lookup ~F6~ # alternate lookup ~Shift F6~ # save record ~F9~ # delete record ~Shift F9~ # selection screen ~F10~ # go to menu bar ~Shift F10~ # Exit one level ~Esc~ # exit ABC ~Alt-F4~ F }(*f W }((Ha 020726 M05490303 # using ABC Help ~H~ # Field Help for current entry ~F~ # Using the Checkbk Balancing Screen ~U~ # What if the checkbk doesn't Balance?~B~ * ~QUESTIONS about . . .~ * * * F }R*i H }R*h U }(ha B }(ba W }((La 020726 M05200303 # ~Load Help . . .~ # previous record ~F7~ # next record ~F8~ # index prev ~Shift F7~ # index next ~Shift F8~ W }((Ta 020726 M05310303 # ~TOOLS Help . . .~ # 3 Ways to Display Checks ~ALT D~ # Return a Group of Checks ~ALT R~ # Mark Check as Transfer ~ALT T~ # Unmark a Check ~ALT U~ O }(*o W }(*a 021127 21600410 * CHECKBOOK BALANCING SCREEN KEYBOARD FUNCTIONS SUMMARY * ~File Help . . .~ ~Edit Help . . .~ New record ~Ctrl N~ Fields in Top of Screen ~ALT E~ Print balance rep. ~Ctrl P~ Specified Check Number ~ALT J~ close lookup ~F5~ close all lookups~Shift F5~ ~TOOLS Help . . .~ open lookup ~F6~ 3 Ways to Display Checks~ALT D~ alternate lookup ~Shift F6~ Return a Group of Checks~ALT R~ save record ~F9~ Mark Check as Transfer ~ALT T~ delete record ~Shift F9~ Unmark a Check ~ALT U~ selection screen ~F10~ go to menu bar ~Shift F10~ ~Load Help . . .~ Exit one level ~Esc~ previous record ~F7~ exit ABC ~Alt-F4~ next record ~F8~ * ~QUESTIONS about . . .~ Field Help (Information) ~I~ * For additional~HELP~enter H or click on~HELP~ I }R*i E }(*e F }(*f T }(*t Q }(*q H }R*h L }(*l W }(*e 020809 21600410 CHECKBOOK BALANCING SCREEN EDIT FUNCTIONS ~Ctrl Z~ Undo present changes to line cursor is on. ~Alt E~--Use +E to move your cursor from the bottom part of the screen to the top part. This allows you to change the Ledger #, the Bank Statement Date or the Bank Amounts. ~Alt J~--When you press ~Alt J~ in the bottom part of the screen, you are told to enter a check # to jump to. Type the check # that you want displayed and press . If that check # exists, the computer places it between the asterisks. W }(*f 021127 21600410 CHECKBOOK BALANCING SCREEN FILE FUNCTIONS ~Ctrl P~--(Use ~Ctrl P~ only when your cursor is in the bottom part of the screen). Print a report, either to the screen or to the printer, showing the outstanding checks and deposits. Also tells whether computer is in balance. ~Ctrl N~ Clear the screen and load the next available reference number. This does not save or unsave any record. ~F5~ exit lookup ~Shift F5~ close all lookups ~F6~ open lookup ~Shift F6~ alterate lookup ~F9~ save record ~Shift F9~ delete record ~F10~ selection screen ~Shift F10~ go to menu bar ~Esc~ Exit one level ~Alt-F4~ exit ABC W }(*l 020809 21600410 CHECKBOOK BALANCING SCREEN LOAD FUNCTIONS ~F7~ previous record ~F8~ next record ~Shift F7~ When the cursor is on an indexed field, press to scroll through information in reverse. ~Shift F8~ When the cursor is on an indexed field, press to scroll through information going forward. W }(*q 020726 21600410 * ~QUESTIONS about . . .~ * * Using the Checkbook Balancing Screen ~U~ * * * What to Do if the Checkbook Does Not Balance ~B~ U }(ha B }(ba W }(*ta 020809 21600410 CHECKBOOK BALANCING SCREEN TOOLS FUNCTIONS ~Alt D~--(Use ~Alt D~ only when your cursor is in the bottom part of the screen.) When you press ~Alt D~, you are given 3 choices. If you want All checks and deposits to be displayed, press A. If you want only the Outstanding entries to be displayed, press O. To list the entries marked Returned in the current month and the outstanding entries, press R. ~Alt R~--If you wish to mark a consecutive group of checks, press +R on the first check to be marked returned. The computer will give you this message, "Return Checks from ???? to". Type the last check of the group that you want returned and press . The computer goes through the list marking any check that hasn't been returned previously up to and including the check specified. * ~PgDn~ W }(*tb 020809 21600410 ~PgUp~ ~Alt T~--Use ~Alt T~ to mark an entry without adding it to the Returned column. This is used for Transfers and other entries that are not listed on the Bank Statement. ~Alt U~--If you happen to mark an entry that you didn't mean to, you can unmark it with +U. The Bank Statement Date above MUST be the same date as when you marked the entry, otherwise it will not unmark the check or deposit. ~F4~ Start macro from the line the cursor is on. Press and the macro name. ~Shift F4~ Record Macro. Press to begin recording. Then enter the macro keystrokes. Press to end the macro. Press ~M~ for more information. ~Shift F3~ calculator. Use / to divide and * to multiply. Use ) to clear and ( for off. Use = or for equals. M }*m W }(03a 020729 10520815 Checks/Debits <(> Enter the amount of checks and other debits, such as bank service charges, for this period, as shown on the bank statement. When you have done this and press , the checks and deposits are listed in the bottom part of the screen. W }(04a 020729 07520815 Deposits/Credits <(> Enter the amount of deposits and and other credits for this period, as shown on the bank statement. Be sure to include any interest if it is listed separately. W }(06a 020729 13520715 Bank Statement Date <(> Enter the date from your bank statement which shows what date the statement was made. When you press , the computer automatically sets the date to the last day of the month. When you do Checkbook Balancing for the first time, at the bottom of the screen the computer asks you for the Prior Month Bank Balance. Enter last month's Ending Balance or this month's Beginning Balance. W }(J89a 020729 08440723 Ledger Number <(> Enter the number of the ledger that has the checks you wish to balance. The ledgers are set up on the # Screen and may be any number from 3 to 7. W }(ba 980604 21600410 If the Checkbook is Out of Balance After the checks and deposits have been returned, you should run the Checkbook Balance Report by pressing +P and then S for Screen or P for Printer. At the end of that report, the computer compares the computer checkbook balance to the Bank Statement balance making adjustment for outstanding checks and deposits and bank transactions entered after the end of the month. If the adjusted bank balance does not agree with the computer balance, the computer checkbook is out of balance. Possible causes for the checkbook to be out of balance: 1. If you have payroll and Report # 4-39, Payroll Category & Posting Report, was not run after the last payroll checks were calculated. TO CORRECT this, run Report # 4-39 for the month in which the checkbook is out of balance. W }(bb 020809 21600410 2. If an item from the Bank Statement was missed when the Deposits/Credits and Checks/Debits fields were entered. TO CORRECT this, double check the Beginning and Ending Bank Balance figures in the top left corner of the Checkbook Balancing screen to make sure that they agree with the Bank Statement. Correct the Deposits/Credits and Checks/Debits fields as necessary. 3. Information has been changed in a prior month. Compare the Checkbook Balance Reports from prior months to what the computer currently says for that month. Set the banks statement date to the date of the prior month you want to compare, run the Alt P report to the screen, and compare the figures to the printout from the prior month. W }(h 020809 21600410 Checkbook Balancing - How to Do It Page 1 The Checkbook Balancing Screen is accessed from the Selection Screen, , by pressing "(". Enter the Ledger number and Bank Statement Date. The computer sets the date to the last day of the month. When you do Checkbook Balancing for the first time, at the bottom of the screen the computer asks you for the Prior Month Bank Balance. Enter last month's Ending Balance or this month's Beginning Balance. Copying from the Bank Statement, enter the total Deposits or Credits. Include Interest earned. Enter total Checks or Debits. Be sure to include service charges. When you press on the Checks/Debits field, checks and deposits that have been entered into the computer will display on the lower part of the screen. Continued . . . W }(ha 980604 21600410 Checkbook Balancing - How to Do It The Checkbook Balancing Screen is accessed from the Selection Screen, , by pressing "(". Enter the Ledger number and Bank Statement Date. The computer sets the date to the last day of the month. When you do Checkbook Balancing for the first time, at the bottom of the screen the computer asks you for the Prior Month Bank Balance. Enter last month's Ending Balance or this month's Beginning Balance. Copying from the Bank Statement, enter the total Deposits or Credits. Be sure to include Interest earned. Enter total Checks or Debits. Be sure to include service charges. W }(had 980604 21600410 When you press on the Checks/Debits field, checks and deposits that have been entered into the computer, will display on the lower part of the screen. Compare the computer checks and deposits with the Bank Statement checks and deposits. When you find an entry on the computer screen which matches an entry on the Bank Statement, place that entry between the asterisks, using the or Keys, and press . This adds it to the Returned column and subtracts it from the Amt to Enter column. The month number is printed in the Ret column to show that this has been done. When you have marked all the checks and deposits for the month, the Amt to Enter column (in the top part of the screen) should be blank and the Returned column amounts should equal the Bank column amounts. W }(hb 980604 21600410 If you want to unmark a check or deposit, press +U when the entry is between the asterisks. This will only work if the Bank Statement Date at the top of the screen is the same month that the check or deposit was marked. When you are done with the month's checks, press Alt+P, using S for Screen or P to Print. Check the list for old entries, which may be a check that has been lost or something entered into the computer mistakenly. Check for the message "Computer is in Balance." This means that the computer balance agrees with the bank statement balance. Print a copy of the Checkbook Balance Report (using +P, P) and file it. W })*a 020729 07460625 Code <)> The Closed Parend <)> screen is used by a networking computer to initiate custom programming. W }*(*a 020711 File Tools Macro Help W }*(Fa 021127 M11260303 # ~File Help . . .~ # New record ~Ctrl N~ # close lookup ~F5~ # close all lookups~Shift F5~ # open lookup ~F6~ # alternate lookup ~Shift F6~ # save record ~F9~ # delete record ~Shift F9~ # selection screen ~F10~ # go to menu bar ~Shift F10~ # exit ABC ~Alt-F4~ F }**f W }*(Ha 020808 M20350303 * # using ABC Help ~H~ # Field Help for current entry ~F~ # version 5 features ~5~ # version 6 features ~6~ # version 7 features ~7~ # version 8 features ~8~ # appendix A-file codes & field #'s~A~ # Bank Balance adjustment ~B~ # appendix B - Code order ~C~ # about ABC accounting software ~D~ # End of month procedures ~E~ # G/l setup-enter account balances ~G~ # setting up Macros ~M~ # windows and Os/2 compatibility ~O~ # Setting up a cew company ~S~ # procedures for enTry & editing ~T~ # Printing reports ~P~ # error messages ~X~ # exporting to dos file ~Y~ # bits & pieces, odds & ends ~Z~ # ~QUESTIONS about . . .~ F }R*i H }R*h B }La E }*e M }*m S }*s G }*f T }**t A }x C }xb X }*? Y }*y O }*o Z }*z D }*J08 5 }*v 6 }*w 7 }*x 8 }*xv8 P }*u W }*(Ta 020810 M11250303 # ~Tools Help . . .~ # showGo-to location~Ctrl G~ # Journals ~Ctrl J~~Ctrl K~ # dial Telephone ~Ctrl T~ # undo changes ~Ctrl Z~ # Change directories ~Alt C~ # enter Password ~Alt P~ # run macro ~F4~ # make new macro ~Shift F4~ # enter calculator~Shift F3~ W }**a 021127 21600410 * * * STARTUP SCREEN FUNCTIONS STARTUP SCREEN (*) INFORMATION ~Tools Help . . .~ ~QUESTIONS about . . .~ showGo-to location~Ctrl G~ apdx A-file codes & field #'s~A~ Journals ~Ctrl J~~Ctrl K~ Bank Balance adjustment ~B~ dial Telephone ~Ctrl T~ appendix B - Code order ~C~ undo changes ~Ctrl Z~ about ABC accounting software~D~ enter Password ~Alt P~ End of month procedures ~E~ run macro ~F4~ G/l setup-enter account bal. ~G~ make new macro ~Shift F4~ setting up Macros ~M~ enter calculator~Shift F3~ windows & Os/2 compatibility ~O~ Setting up a new company ~S~ ~File Help . . .~ procedures for enTry, editing~T~ selection screen ~F10~ Printing reports ~P~ go to menu bar ~Shift F10~ error messages ~X~ exit ABC ~Alt-F4~ exporting to dos file ~Y~ bits & pieces, odds & ends ~Z~ Field Help (Information) ~I~ * For additional~Help~enter H or click on~Help~ * * * * * * * Q }**q E }**e F }**f H }R*h T }**t I }R*i S }**s W }**f 021127 21600410:}**f START UP SCREEN FILE HELP ~Ctrl N~ Clear the screen, without saving or unsaving the current record, and set the reference number to the next available number. ~F5~ exit lookup ~Shift F5~ close all lookups ~F6~ open lookup ~Shift F6~ alterate lookup ~F9~ save recrod ~Shift F9~ delete record ~F10~ selection screen ~Shift F10~ go to menu bar ~Esc~ Exit one level ~Alt-F4~ exit ABC W }**q 020809 21600410:}**a * QUESTIONS about . . . version 5 features ~5~ version 6 features ~6~ version 7 features ~7~ version 8 features ~8~ appendix A - file codes & field #'s ~A~ Bank Balance adjustment ~B~ appendix B - Code order ~C~ about ABC accounting software ~D~ End of month procedures ~E~ G/l setup-enter account balances ~G~ setting up Macros ~M~ Windows 95, Window 3,1, and Os/2 compatibility~O~ Setting up a new company ~S~ procedures for enTry & editing ~T~ Printing reports ~P~ error messages ~X~ exporting to dos file ~Y~ bits & pieces, odds & ends ~Z~ B }La E }*e M }*m S }*s G }*f T }**t A }x C }xb X }*? Y }*y O }*o Z }*z D }*J08 5 }*v 6 }*w 7 }*x 8 }*xv8 P }*u W }**s 020711 21600410 STARTUP SCREEN (*) INFORMATION ========== You can change the DOS and ABC Program time and date on the Startup Screen. Press when your cursor is on the date field for an explanation of date changes. If you don't want to change the system time or date, pressing the key will take you directly to the next screen, the Selection Screen. If you use a password to restrict access to certain screens, enter the password on this screen, by pressing +P, typing the password and pressing . More information about the basics of ABC accounting is available at your fingertips. Press and then Q for Questions and D for About ABC. W }**t 020726 21600410 * * * * PROCEDURES FOR ENTRY & EDITING * * Keyboard functions ~K~ * Moving from screen to screen ~M~ * Loading a record ~L~ * moving from Field to Field ~F~ * Editing data within a field ~E~ * Saving a record ~S~ * Deleting a record ~D~ * setting up a default Record ~R~ * entering Uppercase fields ~U~ * entering Numeric fields ~N~ * entering dates ~H~ * importance of accurate date Entry~A~ * global functions ~G~ * background Posting ~P~ * * * * * K }*tk M }*ta L }*tb F }*tc E }*td S }*te D }*tf R }*th U }*ti N }*tj H }*tl A }*tm G }*tn P }*tg W }**ta 020810 21600410 START UP SCREEN TOOLS HELP ~Ctrl G~ You will receive a message telling you what entry location and field number your cursor is at. Type in the number of the entry location you want your cursor to be moved to and press enter, and your cursor will be moved to that location. ~Ctrl J~ or ~Ctrl K~ This gives you two notepads to keep on file anything that you want to remember about this purchase order. files it with the date and time, only with the date. To see what is on file, press or . When you are done, press . ~Ctrl T~ Dial Telephone. For detailed help, press ~T~. ~Ctrl Z~ Undo present changes to the line the cursor is on. ~PgDn~ T }*tne W }**tb 020810 21600410 ~Pgdn~ ~Alt C~ This will change to different directories allowing terminals to share data for more than a single company or business. This is programmed specially for each application. ~Alt P~ If you use a password to restrict access to certain screens, enter the password on this screen, by pressing , typing the password and pressing . ~PgDn~ W }*tna W }**tc 020808 21600410 ~PgUp~ ~F4~ Start macro from the line the cursor is on. Press and the macro name. ~Shift F4~ Record Macro. Press to begin recording. Then enter the macro keystrokes. Press to end the macro. Press ~M~ for more information. ~Shift F3~ calculator. Use + to add and total and - to subtract. Use / to divide and * to multiply. Use ) to clear and ( for off. Use = or for equals. M }*m W }*+N*a 020808 W }*+NJ06a 020617 0758P0911 Thank you for requesting a Copy of ABC Accounting. It takes only 15 minutes to learn the easy-to-use data entry features of this software. Just follow the onscreen tutorials and you will soon be making out invoices for customers. Place the keyboard label on your keyboard, and you are ready to start. Press ~F10~ to display the main menu, then C to choose the customer file. W }*08a 980604 15600510 ABC Program Date (*) You can change the DOS and ABC Program time and date on the Startup Screen. When you change the date, the computer asks you to confirm your choice. If you press "Y" for Yes, the computer then asks if it is a temporary date change. A temporary date change is when you set the date to something other than the actual calendar date. If you press "Y" for a temporary date change, the ABC Program date will be changed but not the Computer date. The next time you access the Startup Screen, the computer sets the ABC Program date to the Computer date automatically. W }*08b 980604 15600510 If you answer with "N", that it is NOT a temporary date change, the computer sets the Computer and ABC Program date. If the date you enter is in a different month from the date previously entered, the computer will ask for a password. Entering PASS will allow you to continue, unless some other password has been set up. Do not skip months or you may cause some discrepancies in your data. W }*? 980604 21600410 Startup Screen Error Messages 1. "Directory is '--'% full." 2. "Warning: Only '--' data blocks left." If you receive one of these messages, your data file is nearly full. You may keep entering data, but should schedule an appointment with your dealer to increase disk space. 3. "Warning: No data blocks left." If you receive this message, your data file is FULL. You SHOULD NOT enter any additional data until your dealer increases disk space. Call your dealer IMMEDIATELY. 4. "Directory end-of-data marker not at end-of-data pointer." If you receive this message, call your dealer IMMEDIATELY. W }*J06a 980604 12520615 System Time (*) Enter the current time. This does not affect the system's operation, but it is only for your information. Most computers have a timeclock and batteries installed which keep the time and date current even when your computer is turned off. The computer uses this time and the date to print Run Date and Time at the top of your reports for your information. W }*J08a 010215 21600410 Introduction - About the Program Congratulations on your purchase of an Advanced Business Computers software product! ABC Accounting 9.0 is a high-performance, easy- to-use, integrated accounting package for the 386, 486, and Pentium computer systems. The high performance of this package is due not only to the power of your computer, but also to the clean, efficient design of the program. In fact, its performance equals or exceeds that of more expensive packages. For example, switching between entry screens within the program is practically instantaneous. W }*J08aa 980604 21600410 This package is easy to use. The program automatically performs mundane tasks like posting and rolling. Posting involves processing entered transactions and updating all related records; for example, adding an invoice amount to a customer balance. Rolling is maintaining information which is categorized by date; for example, moving month-to-date sales into prior sales. Consistency in the use of keyboard functions throughtout the program also eases the learning curve. Introduction - Getting Into the Program To start the computer, do the following steps. 1. Turn on the monitor. W }*J08ab 980604 21600410 2. Turn on the computer. (It's ideal if you have a single switch that turns them both on at once.) After a few seconds, one of three things should happen. You will see a DOS prompt which looks like this: C:\>, or your system menu will appear or the ABC Accounting Startup screen which contains the system time and date will appear. If the DOS prompt or your system menu appears, follow the instructions your dealer gave you to get into the program. Usually this is to type 1 and press . If the ABC Accounting Startup screen appears, you are in the program. W }*J08aba 980604 21600410 ADVANCED BUSINESS COMPUTERS 88 Greble Road Jonestown PA 17038 (717)865-4089 Fax (717)865-6239 Advanced Business Computers presents to the Outdoor Power Equipment Dealers, a "Turn-Key" business solution to meet their present and future needs. What makes the ABC package a Special Deal? - Super accounting software! - Seamless Integration of popular Image Data Software! - Importing Image data from paper manuals! - "Hands-on" Training Seminars! - "Live-time" Dual Modem and Phone Support! - Custom Logos on Laser Work Orders, Invoices and Statements! W }*J08abaa 980604 21600410 - Automated Price List Updates! - Custom Configured Hardware for Optimum Performance! - Multiple Work Stations! - Data Security! - Service Contracts! Following is more detailed information on the features just listed: W }*J08abb 010215 21600410 Super Accounting Software ABC has developed an outstanding accounting package which includes the following features: # Parts Lookup Accounts Payable # Work Orders General Ledger # Invoicing Service History # Accounts Receivable Sales History # Inventory Control Purchase History # Serial Numbers Payroll # Purchase Orders W }*J08abc 980604 21600410 Integrated Image Data You can now have various imaging systems seamlessly meshed into one package. No more switching from one screen to another to do parts lookup and then back to make out a workorder or invoice. (Sorry about those fiche machines, they're obsolete.) Do it all on ONE station, or on ANY station in a multi-user system; at the sales counter, in the parts room, or back in the repair shop. If the manufacturer does not have their product images available on disk, the images can be scanned into your software from paper manuals. (Permission from the manufacturer must be obtained.) There is a charge for this service. W }*J08ac 991025 21600410 "Hands-on" Training The first session will be on Company Setup, Parts Lookup and Basic Accounts Receivable; entering customers, making Work Orders and Invoices and tracking customer accounts. The goal of the first seminar is to get you up and running, able to enter all your day-by-day Accounts Receivable transactions. The second session teaches Accounts Payable, Ordering Inventory and Inventory Control. Other sessions will teach other aspects of ABC Accounting, such as Payroll, General Ledger, Report Generation, Word Processing and Spreadsheets. W }*J08ad 991025 21600410 Live-Time Modem & Phone Support ABC offers a high level of active modem & phone support. We can see what you're doing, you can see what we're doing, right on your screen. W }*J08ada 991025 21600410 Custom Logos on Laser Invoices, Workorders, Statements ABC offers Custom Logos. We can customize the layout of your invoices, workorders, and statements with a Logo created especially for your business. Other details on your print-outs can be customized, as well, to give you the "look" that you want for your company. (Custom Logos are available with Laser printers that support the following drivers; HP LaserJet IIP, HP Laser Jet III, Okidata OL400 & 400e, Okidata OL-1200, Okipage 16n, and Okipage 18. W }*J08ae 991025 21600410 Custom Configured Hardware Our technicians have tested many hardware configurations in order to supply you with equipment that will do the job efficiently and reliably. Our minimum recommended multi-user system consists of the following: 1. One Pentium 120 as the System Base with 16 MB RAM, 2 GB Hard Drive, 14" Acer SVGA Monitor, Mouse, Keyboard, 28.8 US Robotics Modem, 10-Base T Ethernet Adapter, Colorado T1000 Tape Backup, Cash Drawer and 8X CD-Rom Drive. 2. One Pentium 120 with 16 MB RAM, 2 GB Hard Drive, 14" Acer SVGA Monitor, Mouse, Keyboard and 10-BaseT Ethernet Adapter (used as System Base Backup and Workstation). 3. One Okidata OL-1200 LED Page Printer (12 pages per minute). W }*J08af 980604 21600410 4. Additional workstations as needed, each one consisting of a Pentium 120 with 16 MB RAM, 14" Acer SVGA Monitor, Mouse, Keyboard and 10-BaseT Ethernet Adapter. NOTE: Existing computers can often be used as terminals, for data images the minimum is a 386 with VGA capability and a 10-BaseT Ethernet Adapter. Pre-386 PC's can be used where data imaging is not necessary. The serial port will be used for connection with the system. 5. Additional printers as needed, either the Okidata OL-1200 LED Page Printer, the Okidata OL-400 LED Page Printer (4 pages per minute), or the Okidata 320 Turbo 9-pin Dot Matrix Printer (up to 410 characters per second). NOTE: Other printers can often be incorporated in the system. W }*J08afa 980604 21600410 Automated Price List Updates If the manufacturer provides price updates on floppy disks, we can prepare that data for input into your computer. There are a number of things that you can specify such as Item Prefix, Description Update, List Price Adder, Cost Calculation, List Price Calculation, Minimum Markup, etc. There is a charge for this service. W }*J08ag 980604 21600410 Multiple Work Stations ABC Accounting can be run on dozens of workstations at once. Usually existing equipment can be utilized as workstations when upgrading to ABC Accounting. It is important that the base computer have sufficient speed and capacity to run a mult-user system. A workstation must be at least a 386 machine, in order to display parts images. If you don't need to display parts images on some of your workstations, a 286 computer or even an 8086 or 8088 could serve as a workstation. How's that for efficient recycling? W }*J08ah 980604 21600410 Data Security Every ABC multi-user system, with a workstation configured similarly to the base, is setup so that the workstation could be used as the base, in case of problems with the base computer. Another available service, enhancing Data Security, is Data Backup Verification. This means that, for a small charge, we can periodically test your data backups for you, to make sure that your backup system is working properly. Backing up your data on a timely basis is rule number 1 for successful computing. But, if your backup data is garbage, you'll likely get a rude surprise sometime, and it won't be funny! W }*J08ai 980604 21600410 Guaranteed Service Contracts All standard equipment sold by Advanced Business Computers, comes with a one-year replacement warranty. This means that if an equipment problem surfaces that can't be resolved over the phone, replacement equipment will be sent to you, until your equipment is repaired. There will be no charge for the temporary replacement equipment and no charge for non-expendable parts and labor to repair your equipment. You do not have to wait for it to be fixed, rather we will ship replacement equipment, via UPS, by the next business day after you have notified us and an equipment problem is diagnosed. ABC offers Service Contracts on all equipment that we sell, prior to the end of the first year. The Service Contract provides the same coverage as the first-year warranty. The next several pages contain a copy of ABC's Service Contract. W }*J08am 980604 21600410 ABC Service Contract In order to provide fast, reliable repair service at a reasonable price, we offer a service contract to all of our customers with ABC equipment. For a low monthly fee we will maintain an inventory of parts and equipment to keep your system operating. Our intent is to have your system operating as quickly as possible after we are notified. There will be no charge for non-expendable parts to get the equipment operating and labor to replace them. If the repairs cannot be made within reasonable time, we will provide temporary replacement equipment. Travel time and expense to and from your place of business are additional charges. If a service contract is not purchased before our normal one-year warranty is expired, the equipment must be inspected and/or repaired at regular time and material rates. W }*J08an 980604 21600410 Customers with equipment not covered by a service contract may rent replacement equipment from us if it is available. We reserve the right to pick up such equipment if it is needed by a customer with a service contract. Items not covered by a contract: Travel time and expenses to and from your place of business. Labor and parts for expendable items, such as floppy diskettes, printer ribbons, print heads, toner cartridges and drums. Items with damage from lightning, misuse or abuse. Data and information loss, and time for recovering data backups. W }*J08ao 980604 21600410 Service contracts will be billed 30 days before the period covered and must be paid by the start of the period for the contract to be valid. Service contracts in excess of $100.00 per month will be billed each month. Other service contracts will be billed quarterly. W }*a 970622 }xa W }*aa 970623 }xaa W }*aaa 970623 }xaaa W }*aab 970623 }xaab W }*aac 970717 }xaac W }*aad 970717 }xaad W }*ab 970717 }xab W }*ad 970717 }xad W }*ada 970717 }xada W }*ae 970717 }xae W }*aea 970717 }xaea W }*aeb 970717 }xaeb W }*aej 970717 }xaej W }*aeja 970717 }xaeja W }*aeo 970717 }xaeo W }*aep 970717 }xaep W }*aepa 970717 }xaepa W }*aeq 970717 }xaeq W }*aer 970717 }xaer W }*aes 970717 }xaes W }*aet 970717 }xaet W }*af 970717 }xaf W }*afa 970717 }xafa W }*ag 970717 }xag W }*aga 970717 }xaga W }*agb 970717 }xagb W }*ah 970717 }xah W }*ai 970717 }xai W }*aia 970717 }xaia W }*aib 970717 }xaib W }*aic 970717 }xaic W }*aj 970717 }xaj W }*aja 970717 }xaja W }*ajb 970717 }xajb W }*ajc 970717 }xajc W }*ak 970717 }xak W }*aka 970717 }xaka W }*akb 970717 }xakb W }*al 970717 }xal W }*an 970717 }xan W }*ao 970717 }xao W }*aoa 970717 }xaoa W }*aob 970717 }xaob W }*ap 970717 }xap W }*apa 970717 }xapa W }*apb 970717 }xapb W }*apc 970717 }xapc W }*aq 970717 }xaq W }*aqa 970717 }xaqa W }*ar 970717 }xar W }*ara 970717 }xara W }*arb 970717 }xarb W }*as 970717 }xas W }*asa 970717 }xasa W }*at 970717 }xat W }*av 970717 }xav W }*ava 970717 }xava W }*avb 970717 }xavb W }*ay 970717 }xay W }*az 970717 }xaz W }*azb 970717 }xb W }*azba 970717 }xba W }*b 960605 }La W }*c 980604 21600410 Multiple Sales Tax (*) The Multiple Sales Tax feature is used when you must collect two or more types or rates of sales tax. Sales Tax codes are setup in the Inventory File. For detailed help on "Multiple Tax Codes" press~ I ~. The same information is found from the (I) screen by pressing , selecting Questions, and then option M. Use Report 3-5 to list Non-Taxable and Taxable Amounts for each type of Sales Tax being used. This report also shows what Gross Sales are. Totals are given at the TOP of the report. I }I03m W }*e 020729 21600410 End of Month Procedures 1. Make sure all customer invoices & deposits for the month are entered. Put a Y in Deposit Total on the last deposit of the month and save it. 2. Print Report # 3-12 CUSTOMER AGED TRIAL BALANCE. Scan for(N)on-(I)nvoice (A)mounts (NIA) & credit invoices that should be applied to other invoices. Use Deposit screen (D) to do this. Print corrected CUSTOMER AGED TRIAL BALANCE. 3. To see if Accounts Receivable is in balance, follow these steps: A. Get the total from last month's CUSTOMER AGED TRIAL BALANCE. (If you ran finance charges, use the CUSTOMER AGED TRIAL BALANCE after the finance charges were calculated.) W }*ea 980604 21600410 B. Add the invoices for this month. To find this total, print Report # 3-11 CUSTOMER INVOICE LEDGER. (For the starting number, enter the first invoice number of the month.) C. Subtract this month's payments and discounts. To find this total, print Report # 3-14 CUSTOMER PAYMENT LEDGER. (For the starting number, enter the first deposit number of the month.) Use the Total Applied to A/R, which you find at the bottom of the report, just before the Ledger Summary. D. The result should equal the CUSTOMER AGED TRIAL BALANCE found in # 2. W }*eb 020729 21600410 4. If the aging totals are not equal, run Report # 3-16 CUSTOMER TOTAL SUMMARY, and compare the totals to the totals found above. PRIOR BALANCE should be the same as last month's Aged Trial Balance. CURRENT SALES should be the same as the total found in step # 3-B. CURRENT PAYMENTS should be the same as the total found in step # 3-C. CURRENT BALANCE should be the same as the total found in step # 2. If you haven't found the problem yet, examine the individual customer accounts by running Report 3-15 CUSTOMER CURRENT ACTIVITY. (Be sure to use a date in the current month.) This gives you the PRIOR BALANCE, CURRENT SALES, CURRENT PAYMENTS and CURRENT BALANCE of each customer. Compare these totals with the CUSTOMER AGED TRIAL BALANCE from Step # 2. W }*ec 980604 21600410 Another check is to run the 4-14 report, starting and ending with your A/R account #. (ABC's standard A/R account is # 20.) The PRIOR amount should equal last month's CUSTOMER AGED TRIAL BALANCE. The YEAR-TO-DATE should equal this month's CUSTOMER AGED TRIAL BALANCE. If CURRENT SALES (Report 3-11) was higher than CURRENT PAYMENTS (Report 3-14), the difference should be the DEBIT amount. If CURRENT SALES was lower than CURRENT PAYMENTS, the difference should be the CREDIT amount. Here are several things which could cause the reports to be out of balance. a. If amounts were changed on invoices or payments from a prior month. b. If not all invoices or payments for the month are included on a report. 5. When the accounts are in balance, make a back-up of the data. W }*ed 980604 21600410 6. Print Report # 3-20 GENERATE FINANCE CHARGES. Be sure the report date is correct and the FINANCE CHARGE INFO is set up in the System Setup screen (&). 7. Print Report # 3-12 CUSTOMER AGED TRIAL BALANCE again. 8. Make sure the total on this report equals the total of the aging you printed in step two plus the total finance charges in step six. 9. Print Customer Statements using Report # 3-31 or # 3-36. Make sure the report date is correct and statement limits are set up properly in the System Setup screen (&). 10. If you are on the accrual basis of accounting, run Reports # 3-27 and 2-11 choosing P for Posting. This posts the Accounts Receivable and Accounts Payable to the General Ledger. W }*ee 980604 21600410 11. If you want the value of your Inventory to be calculated on your Financial Statements you must run Report # 1-7 choosing P for Posting. For this to work, Inventory Accounts need to be properly setup. See page I. 12. Make an end-of-month backup. Keep this until the end of the next month. Save the Customer Invoice Ledger, Customer Payment Ledger, Finance Charges ledger, and the Customer Aged Trial Balance after finance charges, in a permanent file. You are now ready for next month's entries. DO NOT CHANGE ANY AMOUNTS ON BILLS, INVOICES, DEPOSITS OR G/L CHECKS IN PRIOR MONTHS!!!!! W }*ei 980604 }107p W }*f 980604 21600410 GENERAL LEDGER SETUP - Entering Account Balances (*) Obtain setup balances from your accountant. Enter these under - 2, Adjustment Entries. Check # 1 will automatically be selected unless it was used already. Enter the date of the setup balances, usually the end of a month. Enter 'SETUP BALANCES' in the Vendor Code & Name field. Skip the check amount field. Enter each account# and amount from the setup balances provided by your accountant. Enter credits with a minus sign. When all account #'s and amounts are entered, the Distribution field should be zero. If it is not zero, enter the amount that is in the Distribution field into the owner's equity account. (ABC's standard equity account is 401). Press to save the entry. W }*fa 980604 21600410 The next step is to enter any transactions that took place after the setup balances were calculated that are not in the computer. This would include any checks that were not printed by the computer. Enter these into the check ledger, usually , - (dash), 3. Enter the check #, date, vendor code and amount. Enter the disbursement (account# and amount). Remember to use to save each entry. Ledger entries MUST be in order by months. For example, Check # 100 must not be in May if Check # 99 has a June date. Make entries for any other transactions, such as bank charges, interest, payments automatically deducted from your account, etc. Enter all deposits made to your bank account since the date of the setup balances. Enter an adjustment entry for the sales for each month since the date of the setup balances. W }*g 950425 }Gh W }*ha 020614 21600410 Macro Screen (*) The Macro Screen is accessed from the screen by pressing the apostrophe key <'> twice. Enter the macro name or use and to page through existing macros. Press to display the macro key strokes in the bottom part of the screen. This allows you to edit the macro. You can edit the macro by adding or subtracting keystrokes. Put braces around special keystrokes, such as {Space}{Enter}{Tab}{Alt-A}{Ctrl-G}{F10} or {Shift-Up}. Do not use braces for letters, numbers, or symbols, as B5%. Do not leave spaces between the keystrokes and other characters in the macro. Press to return the cursor to the top part of the screen and save any changes you may have made to the macro. (If you do not want to save changes made to the macro, press , instead of , and press apostrophe <'> twice to return to the Macro Screen.) W }*haa 020614 21600410 You can duplicate a macro by pressing when your cursor is in the top part of the screen. Enter the name of the new macro and make any desired changes to the Screen, User and Description fields. Press , then to save the new macro. Macros can be deleted with , if the cursor is in the top part of the screen. Following is a description of each of the fields which can be used on the Macro Screen. MACRO NAME - Enter the letter(s) or number(s) which will be used to activate your macro. Often only one character is used in order to save time when starting the macro. W }*hb 980604 21600410 Note: Some planning needs to be done when Macro Names are selected. When you try to activate a macro with a name of 2 or more characters and there is another macro (of the same Type) with a shorter name that is identical to the beginning character(s) of the longer macro, the shorter macro will be activated instead of the longer one. For example, if F and F1 are the names of same Type macros, only F will work, or if R12 and R1 are the names of same Type macros, only R1 will work. See "Setting up Macros" in your manual for further help. TYPE - See "Macro Types" in your manual for detailed help. SCREEN - Enter the Screen where the Macro is used. If this is a Global or User Macro, or in other words a Macro that can be used in various screens, let this field blank. W }*hc 981113 21600410 USER - Enter the User number if this is a User Macro. A User Macro is a macro which is setup to be used only on one terminal in the computer system. The User Number is displayed in the bottom left corner of the screen. DESCRIPTION - Enter a description of the macro, what the macro does. W }*j 981113 21600410 Electronic Imaging (*) To access the Electronic Imaging feature of ABC Accounting, press F on the screen or press on the Invoice or Workorder screens. This brings up a Look-up window with a list of the product lines that are available. Move your cursor with the or to the product line that you wish to see and press . (If the list is extensive, you may type the first letters of the line and press . This should bring you close to the one you want.) Move your cursor to the model you wish to see and press . Move your cursor to the section you want to see and press . W }*ja 980604 21600410 This gives you a screen with the parts image and several lines of the invoice or order at the bottom. To zoom in on any part of the image, press the + key and then a number. The relation of the numbers to the image are the same as the number key pad found at the right of most keyboards. If you want to see the bottom left corner of the image more clearly, type 1 and then "+". To zoom in on the middle of the image, type 5 and then "+". To zoom in on the top left corner, type 7 and then "+". You can zoom in repeatedly, if desired, by typing "+" first and then a digit (1 to 9). Use "-" to zoom out. When you identify the item you want to put on the quote or invoice, type the code that identifies it on the parts image and press . This loads it at the bottom of the screen ready for you to type the quantity. When the cursor is at the left of the screen again, you can type another part number from the parts image. W }*jb 980604 21600410 If you want to see another section of the parts image, press the corresponding digit (1 to 9) and then "+". You can load the next or previous image of the current model by using or . Pressing the key once, takes you back to the section look-up screen, where you can choose another section to be displayed on the screen. Pressing the key repeatedly, takes you on back through the model look-up screen, the product line look-up screen and then back to the full screen invoice. When you are done with the parts image, press . The screen reverts to a full screen invoice. When you are done with the invoice, press and continue as you usually do. W }*k 980604 21600410 Message Screen - Use of (*) To access the Message Screen, press and then a period ".". The codes used in the Entered By and For fields should be setup in the Salesman file (S). In a multi-user system, each user should enter their code in the Entered By field of the terminal that they use. This codes appears on each new record until it is changed. To send a message to another terminal in your system, enter the user's code in the For field, type the message and press to save and send the message. The terminal of the user will beep if or when it is turned on. W }*ka 980604 21600410 Just to the left of the "Call is From" title, is a field where you can specify C for Customer, V for Vendor or N for Name. By default, the system uses the Customer file. To get detailed help for each field on the message screen, press when the cursor is on the field. W }*l 980604 21600410 Laser Printer Compatibility (*) Invoices, Orders, Quotes, Statements, Checks, Labels and Reports can be printed on Laser Printers. ABC Accounting currently supports the following Laser Printer Drivers: HP LaserJet IIP Okidata OL400 & 400e HP LaserJet III Okidata OL-1200 Another feature is laser overlay. ABC can customize the layout of your invoices, orders, statements and Word Processor documents. The design is created in Corel Draw and a conversion program is used for overlay macro generation. This prepares the design for storage in the printer memory. W }*la 991022 21600410 The best conversion program we found is: FORMS ELECTRIC, V1.2 PCL from Visual Software, 15 Cleardene, Dorking, Surrey RH4 2BY, United Kingdom. # Telephone & Fax: +44 1306 742 425 # Internet: http//www.visual.co.uk/ # E-mail: geddes@visual.co.uk # CompuServe: 100023,1167 W }*maa 020627 21600410 Macro Setup (*) A macro can store a sequence of keystrokes (up to 255) and recall it for you with only two keystrokes. Suppose you decided to put a multiplier of 85 in all of your Inventory records. A lot of time could be saved by setting up a macro to do this. Here are the steps to set up such a macro. 1. Put your cursor on the Multiplier field and press to identify the Multiplier field #. It is #5. 2. Go to first Inventory record that needs a multiplier of 85 and press . 3. Press . The message "Enter macro name." should appear. ~PgDn~ W }*mac 020627 21600410 ~PgUp~ 4. Type a letter or number. For this example use 5. Press . 5. The message "Enter macro description." appears. Type MULTIPLIER 85. 6. Press . The message "Recording macro '5'...etc." should appear. This means the computer is now recording each keystroke you make. 7. Press to load next Inventory item. 8. Press , type F5. Press to put cursor in Multiplier field. 9. Type 85. Press . Press to save the record. ~PgDn~ M }*maa W }*mae 020627 21600410 ~PgUp~ 10. Press and then press 5 to start running the macro. The message "Running Macro 5, Press Enter." should appear. 11. Press . The message "Macro 5, At (CODE) Press Enter or Enter Ending Code." should appear. Type the code of the last Inventory item which needs the multiplier of 85, press and watch the macro fly! Here's a macro to go through the Inventory file changing the Book price. 1. Put your cursor on the Book Price field and press to identify the Book Price field #. It is #8. 2. Go to first Inventory item that needs Book price changed and press . ~PgDn~ W }*mag 020627 21600410 ~PgUp~ 3. Press . The message "Enter macro name." should appear. 4. Type a letter or number. For this example use 6. Press . 5. The message "Enter macro description." appears. Type BOOK PRICE UPDATE. This description is displayed on the Macro Menu. 6. Press . The message "Recording macro '6'...etc." should appear. This means the computer is now recording each keystroke you make. 7. Press to load next Inventory item. 8. Press , type F8. Press to put cursor in Book Price field. ~PgDn~ W }*mai 020627 21600410 ~PgUp~ 9. Press (_) to pause at this field. Type new price. Press . 10. Press . Press and then press 6 to start running the macro. The message "Running Macro 6, Control_ & F10 Aborts" should appear. The cursor has paused at the Book Price field, ready for you to enter the new price. When you press , the macro saves the record and loads the next inventory item, pausing again at the Book Price field and so on. Macros may be set up the same way on any screen of the ABC Accounting program. The Macro Menu displays macros available on the screen. You can view all macros by pressing apostrophe (') twice. Pressing on Macro Name will list the macros. Also Report # 6-19 MACRO LIST will print your Macros. ~PgDn~ W }*mak 020627 21600410 Macro Types (*) ~PgUp~ A macro, by default, is a LOCAL macro, meaning it can only be used on the screen (such as C screen) and computer, where it was made, unless you specify another kind of macro when you are setting it up. To make a USER macro, meaning it can be used on any screen by one user, type a ^U when you are asked for the macro name. Then the computer asks for the USER Macro name. To make a SCREEN macro, meaning it can be used on one screen by any timeshare or network user, type a ^S when asked for the macro name. The computer then asks for the SCREEN Macro name. To make a GLOBAL macro, meaning it can be used on any screen by any timeshare network user, type a ^G when asked for the macro name. Then the computer asks for the GLOBAL Macro name. ~PgDn~ W }*mam 020627 21600410 ~PgUp~ Here are some other rules about macros: 1. A macro cannot contain more than 255 keystrokes. 2. When using in a macro, use Field # (F##) instead of loacation # to help make your macros compatible with future updates. Field #'s will not work in repeating lines. Try using other cursor positioning keys such as and . 3. A Macro Name may be up to six letters or symbols, but with a longer name, you save less keystrokes and time. Use ONLY a single DIGIT (0-9) if you are making a repeating macro, which is one that repeats itself. 4. If you enter two different macros using the same Macro Name, the second entry will replace the first. (See exception following). ~PgDn~ W }*mao 020627 21600410 ~PgUp~ Since there are four different types of macros, you could have up to four macros with the same Macro Name, as long as they are different types. In such cases, when you enter and the Macro Name, the computer uses the following priorities to decide which macro to run (with 1 being the highest priority): (1) Local......(2) Screen......(3) User......(4) Global For example, suppose you had four macros named T: a global macro, a user macro for user 1, a screen macro for screen W, and a local macro for user 1 on screen W. Whenever user 1 presses on screen W, the local macro would run. If the same user presses T on any other screen, the user macro would run. If any other user presses T on screen W, the screen macro would run. If they press T on any other screen, the global macro would run. W }*n 950425 }Vs W }*o 980604 21600410 Windows 95, Windows 3.1, and OS/2 Compatibility (*) ABC Accounting, Version 6 and later, runs on a variety of platforms. Your dealer can help you decide which platform will best fill your needs. W }*p 981113 21600410 Encryption - Word Processor Records (*) Any document written in the ABC Word Processor can be encrypted so that unauthorized persons can not read or delete what is written. To encrypt a document, press and enter the password. The password can be letters, symbols or a word of your choice. You need to reenter the password to verify it. To unencrypt an encrypted document, press and enter the password. DON'T FORGET YOUR PASSWORD!! It could take hours of costly programmer time to figure out what your password was. W }*r 980604 }C00h Default Records - Setup (*) W }*s 981113 21600410 New Company Setup (*) GETTING ACQUAINTED WITH THE KEYBOARD Become familiar with using the key and then a Screen letter to go to different screens. Experiment with using the and arrow keys to move to different fields. Learn to use to get help on a specific field and to display information about the screen you're on. To get help on reports, type the report # and press . Remember that you must press to tell the computer to accept data that has been typed in a field. Whenever you have entered information on a screen, remember to use to save it. This returns the cursor to the first field of the current screen and you can immediately enter a new record, if you wish, by typing a new code on top of the former code. W }*sa 991022 21600410 NEW COMPANY SETUP Hit the key and then # to go to the Setup Screen. Enter the company name and address in the appropriate fields. Since the General Ledger chart of accounts is used in practically all other modules, this is the next thing to set up. Consult with your accountant, you may be able to use the account numbers which have been entered for your convenience. To add new G/L numbers or change any that are there, press and then G. Press~ G ~for detailed help on setting up G/L accounts. The same information is found by pressing , G, , selecting Questions, and then option N. G }Gh W }*sab 991022 21600410 Now you need to make a decision as to what module or modules to get on line first. If you are planning to do only General Ledger on your computer, you are ready to enter vendor information into the V screen and enter financial data into the General Ledger. Press~ N ~for help on setting up New vendors. Press~ F ~ for help on entering Financial data in the General Ledger. ACCOUNTS RECEIVABLE SETUP You can do Accounts Receivable (Customer Invoicing) without setting up inventory. You will be entering item descriptions and prices directly onto the invoice, and the computer will maintain customer balances and print invoices. With this method you will not get the benefits of automatic pricing, sales history, inventory stock tracking, etc. N }Vs F }*f W }*sb 980604 21600410 (If you use the pre-installed General Ledger, skip this paragraph.) On the # screen, enter the A/R Acct. #, A/R Discount Acct. #, and the A/R Prepayments Acct. #. If your chart of accounts does not include the discount or prepayments account number, use the A/R account number. On the & screen, enter the A/R Defaults in the first column. Enter Customer information into the C screen and if you have decided to start using the Accounts Receivable module with inventory items, enter the Inventory information into the I screen. In the Inventory file (I), enter an item with a code of "PB" and description "Prior Balance". Enter a sales G/L account number to which to apply current customer's open balances. Do not enter a list price. On the R screen (Receivable Invoice), enter an invoice for each customer W }*sba 991025 21600410 that has an open balance. Enter the item code "PB", ship quantity of "1", and sell price of the open balance amount. This will tell the computer what each customer's balance is. (An alternate method would be to enter all open invoices with actual date and amount. Enter any customer prepayments (that have not been invoiced). INVENTORY SETUP To get the full benefits of the Inventory module, enter each item into the I screen. Be sure to put the proper G/L sale account number on each item. Check with your manufacturers for price lists on diskette. If this is available, contact ABC about transferring these to your program. This can save you having to type all the information by hand. For detailed help on entering Inventory items, press~ I ~. The same information is found by press , I, , selecting Questions, and then option H. I }Ih W }*sc 980604 21600410 ACCOUNTS PAYABLE SETUP Accounts Payable can also be done with or without inventory items. To track purchase history and stock quantities you will need to use inventory. The alternative is to enter G/L account numbers on the invoices. (If you use the pre-installed General Ledger, skip this paragraph.) On the # screen, enter the A/P Acct#, Inventory Start and End Acct #'s, and Purchase Start and End Acct #'s. If Payroll and A/P will be using the same check ledger, enter the Payroll & A/P Ledger #. On the & screen, enter the A/P Defaults in the center column. Enter Vendor information into the V screen and if you have decided to start using the Accounts Payable module with inventory items, enter the Inventory information into the I screen. W }*sd 991025 21600410 Press~ V ~for help with setting up Vendors and press~ I ~ for help with setting up Inventory items. Enter any A/P invoices you currently have open. This is done on the Bill Entry Screen. (Press and then B.) Press~ A ~for detailed help on entering A/P invoices. Payroll can be set up any time after the G/L chart of accounts is entered. Consult with the dealer from whom you purchased the ABC system to determine the best setup procedure for you and your company. V }Vs I }Ih A }Bh W }*taa 980604 21600410 Procedures for Entry & Editing - Moving From Screen to Screen (*) You can switch screens at almost any point within the program by pressing . The Selection screen will appear. Press a single character to select the screen you want. It is not necessar to wait until the computer is finished displaying the Selection screen before making your selection. The key may be immediately followed by a selection key. You can move from screen to screen without losing information that has not been saved except in the following cases: 1. Printing a report that uses one of the files being entered. For example, a customer listing will affect the data on the Customer screen (C). W }*tab 980604 21600410 2. Going into a screen which references another file. For example, going into the Receivable Invvoice screen (R) will erase any unsaved information on the Customer screen (C). Entering a receivable invoice can change the information on the Customer screen (C), the Zip Code screen (Z), the Inventory screen (I), the Job screen (J) and the G/L screen (G). 3. Pressing in the A/P Checkwriting screen (/), will clear out any invoice numbers on the screen. If you want to save them, press before pressing . 4. Pressing in the report generator screen. To return to this screen after leaving it, you will need to go through the appropriate report selection screen and reselect the report. W }*tac 980604 21600410 5. Switching between the Invoice and Workorder or Quote modes of Accounts Receivable. If you have not saved an invoice, workorder or quote and you switch to another A/R mode, the computer alerts you and asks if you want to convert the information to the new mode. If you press N, you will lose whatever had not been saved with . 6. Switching between ledgers when entering G/L checks without saving them. You must press before switching ledgers if you desire to save your entry. W }*tb 020614 21600410 Procedures for Entry & Editing - Loading a Record (*) The first field on a screen is usually the record code or reference number. This is the field the computer uses to reference the record. To load a record, simply enter its code here. To see a list of the records that are in the computer, press . You can use the or and and to move through the list. Or usually you can do a search by pressing & typing a search word. Highlight the record that you want to load, and press . To get rid of the Lookup Screen, press , or . If the code is alphanumeric, like Item Code or Customer code, it is not always necessary to enter the complete code. If you enter part of a code, the computer will find the first code that begins with the entered code. This is called a partial match. W }*tba 980604 21600410 If changes have been made to the currently loaded record since you saved it, the computer will ask, "Save changes before proceeding? Yes/No". If you do not want to lose the changes you made to the record, press Y for Yes. Y or are the only keys that will save the record. N and most of the other keys will load the new record and omit the changes made to the prior record. Following are other ways to load a record: - Loads the previous record in any screen. - Loads the next record in any screen. +B - Searches back and loads the previous record for the customer or vendor. This works in the A/P Bill screen (B), Deposit screen (D), Ledger screen (L), Receivable Invoice screen (R), Time card screen (T), Purchase Order screen (O), Material screen (M) and Payroll Entry screen (P). W }*tbb 020614 21600410 - Indexes backwards in many different fields. For instance, with the cursor on the Zip Code field in the Customer file (C), you can index backward by Zip code, instead of by Customer code. With the cursor on the Location field of the Inventory file (I), you can page backward through the Inventory file by physical location instead of by Inventory code. Indexed fields in the Customer file (C): Attention, Address, Zip, Telephone #, Fax #, Home Phone #, Print Code and Old Code. In the Bill Entry Screen (B): Job #. In the Employee file (E): Attention, Address, Phone, SS # and Time Clock #. In the General Ledger file (G): Alternate G/L#. W }*tbc 980604 21600410 In the Inventory file (I): Vendor, New Item#, Print Code, "E"G"I"K"L"N"P" Vendor field # 1, Group, Location and Stock fields. In the Job file (J): Customer #, Phone # and End date. In the Names file (N): Attention, Address, Zip, Telephone # and Print Code. In the Invoice, Order or Quote screen (R): Slip #, Order or Quote #, Ship Via and Bill Code. In the Salesman file (S): Salesman Name. In the Vendor file (V): Attention, Address, Zip, Print Code, Phone #, Fax #, Salesperson Phone and Salesperson Fax #. W }*tbd 980604 21600410 In the Zip Code file: City. In the Inventory Serial Number File ('F): Inventory #, Serial # and Location Code. - Indexes forward in the same fields that indexes backwards. For example, you can index forward by Zip code in the Customer file (C), or index forward by location in the Inventory file (I). The cursor must be on the field you wish to index. W }*tc 981113 21600410 Procedures for Entry & Editing - Moving from Field to Field (*) Pressing the key tells the computer to accept what is in the present field and moves the cursor to the next field. The arrow keys move the cursor from field to field also. The advances the cursor to the next field. The moves the cursor back to the previous field. To move through a number of fields, hold down the arrow key until you reach the desired field. Like most other keys, the arrow keys repeat when held down. The cursor will automatically skip over restricted fields, like Stock Quantity on the Inventory screen (I). W }*tca 981113 21600410 In the repeating fields of the Assembly screen (A), Bill Entry screen (B), Purchase Orders screen (O), Employee screen (E), Category screen (K), Ledger screen (L), Receivable Invoice & Order or Quote screen (R), Deposit screen (D), Material screen (M), Time Card screen (T), Paycheck screen (P) and Word Processor screen (W) you may jump the cursor to the beginning or end by using or . Hold down the key and press the to move to the first repeating field. Hold down the key and press the key to move to the next available repeating field. W }*td 020614 21600410 Procedures for Entry & Editing - Editing Data Within a Field (*) As soon as you start typing data into a field, that data that was there before disappears. When you press , the computer accepts the new data and advances the cursor to the next field. Before you press , if you want to restore the original data to that field, press . will work even after you get off the field as long as you have not made a change to another field and moved on. To change a field that has already been entered, use then to move the cursor back and forth within the field. Using these keys tells the computer that you want to edit the field. W }*tda 980604 21600410 There are two edit modes: Insert and Overstrike. In Insert mode, the entered character is inserted at the cursor, pushing all the characters from that point to the right. In Overstrike mode, the entered character overwrites the character that was there before. Press the key to switch back and forth between Insert and Overstrike modes. The mode you choose will remain in effect until you press again, or until you exit the program. When you press , the computer displays the current mode at the bottom left-hand corner of the screen, except on the Word Processor (W), the mode is constantly shown in the top right-hand corner of the screen. Press to delete the character at the cursor. Press to delete the character to the left of the cursor. If the cursor is to the right of the last W }*tdb 981113 21600410 character in the field, works like , except in the Word Processor (W). To clear a field, hold down until all the characters are deleted, then press . You can also press the , then press . Again, you can restore the original data to the field by pressing or before pressing . When you press , the computer accepts the new data, advances to the next field and exits the edit mode. Remember the computer does not accept changes to a field until you press . If you change a field and then press a function key like before pressing , the computer will "forget" the changes made to that field. W }*te 980604 21600410 Procedures for Entry & Editing - Saving a Record (*) Saving a record tells the computer to place it on the hard drive so that it may be retrieved by the record code at some later time. Without saving the record, the computer will "forget" the entry. To save a record, press . Sometimes, when you press you are given some options. You need to choose one of the options in order for the record to be saved. For example, when you press on an invoice, some of your options are; P to print the invoice, D to record a payment on the invoice, B to record a payment and to print the invoice, to save the invoice without printing it. W }*tea 980604 21600410 Sometimes, when you press you are given a message indicating something must be changed or added to the record before it can be saved. For example, to save a record on the Bill Entry screen (B), you must have a vendor invoice number and the Invoice Amount at the top of the screen must agree with the total of all the lines in the bottom part of the screen. W }*tf 981113 21600410 Procedures for Entry & Editing - Deleting a Record (*) Press to delete a record. The computer will ask for confirmation before deleting. If you attempt to delete a record that contains account balances or that is referenced by some other record, the computer will give you a message alerting you of that and will not delete the record. For example, if you press on the customer file (C) of someone who has invoices in the computer, paid or unpaid, the computer beeps and gives this message, "Invoice entered for this Customer. Will NOT delete." W }*tg 980604 21600410 Procedures for Entry & Editing - Background Posting (*) Whenever a record is saved or deleted, the computer automatically updates all related records. This is called background posting because it has no effects on the screen, and allows the operator to keep on typing while it is taking place. Because posting takes place in the background, it will not automatically update the screens that already have the affected records loaded at the time posting takes place. For example, if you enter an invoice and then switch to the Inventory screen (I), the currently loaded item will still show the old stock quantity. To vieww the new stock quantity for this item, first load a different item, then reload the original item. You may use the and keys to reload an item. Fields that are updated by posting are usually restricted, which means they cannot be changed or saved directly from the keyboard. W }*th 980604 21600410 Procedures for Entry & Editing - Setting Up Default Records (*) Suppose you have certain information that is always the same for nearly every customer you enter. You can set up a record with this information entered, so that you don't need to enter it each time. This is called a default record. To set up a default record, enter a quote (") for the Code and the information you want to default. In our example of a customer you may enter Customer Type Credit Limit, Late Charge, Tax Status and Terms. Press to save the record. When a default record is set up, each time you enter a new code, the default information will be displayed and you may add the new information and make any necessary changes to the default information. W }*tha 980604 21600410 Default records may be set up in the following files: Customer file (C), Inventory file (I), Quoted Price file (Q), Salesman file (S), Vendor file (V) and Zipcode file (Z). W }*ti 980604 21600410 Procedures for Entry & Editing - Entering Uppercase Fields (*) Many fields, including record codes, are uppercase fields. To enter data into an uppercase field, it is not necessary to press or . All entered letters will automatically be uppercase. We suggest using when entering Name and Address Information, because the US Postal Service prefers that. W }*tj 980604 21600410 Procedures for Entry & Editing - Entering Numeric Fields (*) There are several kinds of numeric fields; reference numbers, integer, money (which is 2-place), 4-place, 6-place and floating decimal point. You can tell which kind you are entering by the way the computer formats your number after you press . A reference number is a whole number from 1 to 999999. An integer field has no decimal places, a money field has two, a 4-place field has four and a 6-place field has six. A floating place field may have zero, two, four or six depending how many are entered. To enter a negative number, use a hyphen or minus sign (-). Do not use a plus sign (+) to enter a positive number; simply enter the number without any sign. Do not use negative numbers for reference numbers. W }*tk 981113 21600410 Procedures for Entry & Editing - Keyboard Functions (*) The functions keys, through , perform standard functions throughout the program. These functions are explained in the pages that follow. Some screens have special functions which are accessed with the , or keys. These functions are listed under "Keyboard Functions for ???? Screen", in your manual. They are also found by pressing + on that particular screen. To use an function, hold down and press the desired key. If you have several key commands to use at one time, you can hold down the key and press the desired keys without letting go of the key. The key and the key work the same way. Press in any screen to display information about that screen. W }*tka 981113 21600410 Press on almost any field to display information about that field. To get help on reports, type the report number and press in the report generator screen. NOTE: As changes are made to the program, the and screens will be updated more frequently than the manual; therefore some current documentation that is not in the manual may appear on the screens. On some computers the key may also be used the same as the key. W }*tla 991025 21600410 Procedures for Entry & Editing - Entering Dates (*) There are several acceptable ways to enter a date. If you are entering a date into a blank field, you must specify the month, day and year, in that order. You can use any of three different characters or delimiters to separate the month, day and year: the hyphen (-), the slash (/) or the backslash (\). If you wish, you can leave out the delimiters and just enter the numerals. To do this, enter one or two digits for the month, followed by two digits for the day, followed by two or four digits for the year. Here are some acceptable ways to enter July 4, 1997: # 7/4/97 70497 7/04/97 # 7-4-97 070497 07-4-97 W }*tlb 991025 21600410 If you are changing a date that has already been entered, you only need to enter the parts of the date that will change. To change the day only, enter one or two digits. To change the month and the day, enter three or four digits or enter the month and day with a delimiter between them. You can also enter the date with delimiters, and leave out the parts you do not want to change. Some examples follow: # 5 Change the day to 5. # 805 Change month and day to August 5. # 1205 Change month and day to December 5. # 125 Change month and day to January 25. # 8-5 Change month and day to August 5. # 8- Change month to August. # --97 Change year to 1997. W }*tm 980604 21600410 Procedures for Entry & Editing - Importance of Accurate Date Entry (*) It is important that dates - especially the system date - be entered accurately, because they determine important recordkeeping functions. For example, the entry date of a receivable invoice determines finance charges and the discount date of a payable invoice determines whether the discount is taken when the check is printed. Because dates are used to determine automatic rolling functions, a change of month or G/L period can have significant effects on data. For this reason, a password is always required when changing G/L period of the system date. Try to avoid switching back and forth between months. End-of-month operations should be completed before entering any data for the new month. W }*tn 981113 21600410 Procedures for Entry & Editing - Global Functions (*) Global Functions is the term used to describe functions that work identically in most screens of the program. Following is a list of global functions and how they perform: Note: on some screens used throughtout the program, these commands are used for a special function other than is documented here. These are documented with the special functions for the individual screen. Pressing these keys activates the calculator at the bottom left corner of the screen. This works like an adding machine. Following are the keys used and their functions: W }*tnaa 020628 21600410 # + - Add and Total ) - Clear # - - Subtract ( - Off # * - Multiply = - Equals # / - Divide - Equals While using the calculator, you may press again to transfer your total to the current entry field and exit the calculator. ~Ctrl W~ Place record on Word Processor list. This has a very wide range of possibilities. Let's look at an example to give you an idea how it works & what its advantages are. Let's say we have about a dozen customers we wish to run several reports on. Instead of running separate reports for each of these customers, will allow you to run the reports for all the customers at once using a list on the Word Processor file (W). Follow these steps: ~PgDn~ W }*tnad 020628 21600410 ~PgUp~ 1. Go to the Customer file (C) and pull up a customer you wish to put on the list. With this customer's record on the screen, press . The computer sets up a record on the Word Processor called CLIST, (if there was no such record already). A message will appear at the bottom of the screen verifying that this code was put on the Word Processor List. Pull up each customer you wish to appear on this list and press on each record. 2. You can view the list in the Word Processor file (W), by pressing and W, and make any alterations there if necessary. 3. You can now run various reports for this list of customers. Any report that generates from the Customer file (C) can be run for this list of customers. The only exception would be a report that is sorted in background. You can tell which file a report generates from by ~PgDn~ W }*tnag 020628 21600410 ~PgUp~ selecting the report and entering the report generator screen. It will say Printing __________ from file ___. If this says it is printing from file C, you can run the report for the Word List CLIST. 4. In the report generator screen, you must tell the computer to use the Word List. To do this, type apostrophe (') followed by CLIST on the line that says "Starting at". When you press the cursor will skip the line that says "Ending with" and jump to the line that says "When ready, press P)rinter, S)creen or W)ord Processor...". If the cursor does not jump to the last line, but goes to the "Ending with" line, the report is sorted in background and cannot run from your Word List. This command can be used in any screen, (except the Word Processor file (W) and the Employee file (E)), to make a list on the Word Processor file. ~PgDn~ W }*tnc 020628 21600410 ~PgUp~ ~Ctrl D~ Duplicate a record. This command is probably used mostly in the Inventory file (I), the Job file (J) and the Assembly file (A). Suppose you have a number of inventory items to enter that are the same except for the code and the color of the item. It can be very time consuming to type in each code and enter all the information each time when they are so nearly alike. With the +D command you can duplicate the record; then make the few necessary changes. Follow these steps to duplicate a record: 1. Enter the code and all the information for one of the items and save it. 2. Type in the code for the next item and press . ~PgDn~ W }*tnd 020628 21600410 ~PgUp~ 3. Press . The computer will ask you to enter the code of the data to duplicate. Enter the code for the record you just saved and press . The computer displays the record with everything the same except the code. 4. You may now make the necessary changes and save the record. This procedure may be used in any screen, but note that this duplication does not change posted records. For example, if you would change a code in the Inventory file (I), the posted data, such as Stock quantity, purchases and sales would be under the old code and not under the new code. ~Shift F4~ Set up a macro. Press~M~for help on "Setting up Macros." The same information is found by pressing , *, , selecting Questions, and then option M. M }*m W }*tnea 020627 21600410 ~Ctrl T~ Dial Phone. This option allows you to dial the phone # of the customer, vendor, employee or person listed in the Names file, from your keyboard. You must have a modem properly installed, the Phone Dialing Setup screen configured, and phone numbers correctly entered for this to work. When you press on the Bill Entry screen (B), Purchase Order screen (O), or the Vendor screen (V), the computer looks for the first phone number in the Vendor file for the currently loaded vendor, and dials it. When you press on the Receivable Invoice, Orders or Quote screen (R), the Deposit screen (D), or the Customer screen (C), the computer looks for the first phone number in the Customer file for the currently loaded customer, and dials it. ~PgDn~ W }*tneb 020627 21600410 ~PgUp~ If you press when you are in the Employee file (E), the Job file (J) or the Names file (N) the computer dials the first phone number it finds for the currently loaded record. If the phone # you want to dial is not the first phone # in the record, you must place the cursor on the field that has the phone # that you want to dial. If the field has several phone #'s, place your cursor at the beginning of the phone number you want to dial, before you press . W }*u 991025 21600410 Printing a Report (*) To select a report submenu, press and one of the numbers shown below. # 1 - Inventory Reports # 2 - Accounts Payable Reports # 3 - Accounts Receivable Reports # 4 - G/L and Payroll Reports # 5 - Job Costing Reports # 6 - Utility Reports # 7 - Special User Reports # 8 - Special Utility Reports # 9 - Special User Reports When you select one of the above report screens, you will be shown a list of report numbers that you can select from. For help with a report, type the report number and press . To run the report, type the report number and press . * Or press the to see the same information on your screen. W }*ua 980604 21600410 Sometimes you will have a number of options to choose from at the bottom of the screen. Choose the desired option by typing the capital letter that is part of the option or by pressing for the default option. Sometimes additional information is requested. Follow the instructions that are at the bottom of the screen. Most of these reports numbers bring you to a Report Generator Screen. For help on the "Report Generator Screen (r)," press~ R ~. The same information is found by selecting any report and then pressing on the Report Generator Screen. R }r* W }*v 020614 21600410 Version 5 Features (*) 1. Lookups with Word Search. On most code fields, such as Customer code or Inventory item # there is a Lookup feature. By hitting when the cursor is on one of those fields, a window pops up listing existing codes with their names or descriptions and sometimes additional information. A number of options are given at the top of the window. Most of these can be used with an Alt key (, , , , , and keys can also be used to look for a code. Hit the key to select the code where the cursor is. Over 200 fields in the ABC program have this Lookup feature. Most of the Lookup screens have a Search option. Pressing displays this message at the bottom of the screen: "Enter Search Word(s)". Type the word, words or a part of a word that you are looking for and press . The W }*va 980604 21600410 computer scans the file and lists the records that contain the Search Word(s) that you specified. Being specific with your search word speeds up the search process, for example, using "Keyboard" as your search word instead of "Key". On Customer, Vendor, Employee and Name code searches, you can use part of the telephone number as your search "Word". 2. Message Boxes. Many of the messages that displayed at the bottom of the screen now open a message box in the center. These messages are easier to read. The box is removed when you acknowledge it with a keystroke. 3. Help Buttons. The function of the and + keys were reversed. Pressing gives you specific Field Help. Pressing + gives you General Screen Help. Pressing the key works the same as + except on the Word Processor. (See # 5 below.) W }*vb 980604 21600410 4. Mouse Support. Version 5 is "mouse-aware". Clicking the right mouse button gets you to the Selection Screen. From here, selections can be made by clicking on the appropriate screen letter or number. When you're in an entry screen you can quickly position the cursor on any field by simply clicking on it. The second click will open the Lookup Screen if it is available on that field. Selections can be made from the Lookup Screen with a mouse click. 5. Wide W screen. The Word Processor screen can scroll sideways as well as up and down. The key moves you to the right and to the left, giving you a total of 190 spaces instead of 80. This feature allows you to have more columns in spreadsheets as well as more flexibility in word processing. W }*vc 980604 21600410 6. Better Document Formatting. Pressing +B at the beginning of a document and +F at the end gave you the option to format the document to the width you specified. This feature has been retained in Version 5 with an additional option. When you "Enter width to format" you can now specify what the left margin should be. Separate the 2 numbers with a comma. For example, 70,5 would give you lines 70 spaces long with left and right margins of 5 spaces. 70,10 would give you lines 70 spaces long, a left margin of 10 spaces and no right margin. (The two numbers added together must not exceed 80.) If a left margin number is specified, the original document to be formatted does not have to aligned at the left side of the screen. W }*vd 980604 21600410 7. Smarter Terminals. For all multi-user situations, there now are color options for the terminals as well as mouse support. A color monitor is required (preferably VGA) to use the color options. Mouse support requires more computer power than without. 8. Startup Macros. A macro can be setup to automatically run at startup to customize each workstation's environment. 9. Windows and OS/2 Compatibility. A version is available that lets you run under Windows 3.1 enhanced mode or OS/2. For more information, call ABC at (717)865-4089. W }*w 980604 21600410 Version 6 Features (*) Electronic Imaging ~ J ~ Word Processor Document Encryption ~ P ~ Macro Editing Screen ~ H ~ Message Screen ~ K ~ Laser Printer Compatibility ~ L ~ Multiple Sales Tax on Invoices ~ C ~ Exporting to Dos File ~ Y ~ Windows 95, Windows 3.1, and OS/2 Compatibility~ O ~ Bits & Pieces, Odds & Ends ~ Z ~ W }*x 991025 21600410 Version 7 Features (*) Here is a list of features and changes introduced in ABC Accounting, Version 7. # Expanded Terms Field on V, O and B screens # Payment of A/P Bills by Serial # # Load Next or Previous Image # Faxing Reports, Documents, Invoices & P.O's # Inactive and Obsolete Inventory Options # Simpler Mode Switching, Invoices to Orders # Freight Included in Inventory Value # More Help Screen Information # Phone Dialing Allows International #'s # Hyper-text Documents with Browser W }*xa 020614 21600410 # New Report Generator with +X # Automatic System Date Update # New Checkwriting Screen # Partial Payment of A/P Bills # Vendor Prepayments # Alternate Parts Lookup # Tracking Use Tax # Auto Load Cash Customer # Payments on A/R Orders # Print from Lookup Screens # Windows 95 Network Terminals W }*xaa 980604 21600410 Key Changes and New Keys: - Lookup changed from to ,Delete changed from to +. - Parts Lookup (Manufacturer List) changed from + to +. - To exit one level of Parts Lookup, use . - To exit Parts Lookup completely, use , +, +C or . - Total cost of Invoice, use then "=" More detailed information on the listed features is given on the following pages. W }*xab 980604 }B04a W }*xac 980604 }B04aa W }*xad 980604 }B04b W }*xae 980604 }B04ba W }*xaf 980604 }B04bab W }*xag 980604 }B04c W }*xah 980604 }B04ca W }*xai 980604 }B04d W }*xaj 980604 }B04da W }*xak 980604 }B09r W }*xal 980604 }In W }*xam 980604 }Ina W }*xan 980604 }I03md W }*xv8 991025 21600410 Version 8 Features (*) # Extensive help screen revisions with clickable links # Allows no-discount items on A/P bills # More options for moving PO items to A/P bills # Separate laser printer forms for workorders, proposals, # and invoices # Multiple level part number supersession # Printing parts diagrams on laser printer # Transaction list importing from Partsmart # Automatic entry of sequential serial numbers # Transfer customer order to a purchase order # Enhancements on lookup searches # More extensive database testing with report 8-13 # Stop reports with # Report headings include option number that selects report # # Others... W }*y 980604 21600410 Exporting Data (*) Option 42 on the 8 screen exports data from your ABC Accounting program to a comma-delimited file. This can be read by most popular spreadsheets and databases. You will need to know the file character and how many fields to export. A list of file character and field definitions is included in Appendix A of the ABC Accounting Reference Guide. The exported data will have the file character as the first field in each record. Files that have repeating fields, such as the A/R Invoice file, will export a separate record for each set of repeating fields. Posted fields will be exported as a separate record having an exclamation mark (!) appended to the left of the file character. W }*ya 991025 21600410 The file definitions do not specify repeating fields. Some of the most common files are as follows: # B file, 20 non-repeating, 12 repeating # D file, 10 non-repeating, 10 repeating # O file, 40 non-repeating, 20 repeating # R file, 30 non-repeating, 12 repeating W }*z 981113 21600410 Bits & Pieces, Odds & Ends - Ver.6 (*) Key Previously the key activated a calculator at the bottom of the screen. Now, the key places the Cursor at the beginning of a line or field. As before the key places the Cursor just after the last character of a line or field. If the line or field is full, places the Cursor on the last character. Pressing the key activates and deactivates the calculator, taking the place of the key. W }*za 980604 21600410 Check Lineup Previously there was need to adjust the first check when printing with an Okidata printer. Version 6 has changed this. Form Feed places the check at the proper place to start printing. This works for Ledger checks, Payroll checks and Account Payable checks. W }+51A 961204 Window Manufacturing Formula (+) Page 1 ABC MANUFACTURING - Enter a formula to specify the quantity and dimensions of the window part just above it. When the computer calculates parts, it will provide the following variables for the formula to use: * # A: window width H: grid color # B: window height I: grid info # C: color J: options # D: glass type K: list price from inventory # E: glass coating L: list price of previous item (with type) # F: screen/vent M: quantity ordered # G: grid type N: Job class The purpose of the formula is to specify any or all of the following variables: # N: job class T: type # P: price X: width or length of part(s) # Q: quantity Y: height of part(s) (only with 2 dimensions) # R: color A, B, P, Q, X, and Y are numeric variables. Others are alphanumeric. The color and type are added to the item code. continued... W }+51B 961125 Window Manufacturing Formula (+) Page 2 Variables the formula does not specify will take the following values: # 1=Q 0=X 0=Y 0=P R and T will be blank Whenever a formula yields a zero quantity, that part is not included with that window. If P is set to a non-zero value, it will supersede the inventory price. Whenever you enter a formula, the computer will analyze it for errors and issue a "Compile Error" if it finds any. If there are none, the formula conforms to the rules, but this does not necessarily mean that it is correct. The best way to test a formula is to enter an order that uses it. Recommendation: Keep your calculations in a formula to a minimum. It is preferable to use color, type and quantity to set prices. Any price set in the formula will not have a discount applied after the formula is calculated. It is preferable to have the color, type and/or quantity determine the price. Using L (list price of previous item) is fine. * continued...... W }+51C 961125 Window Manufacturing Formula (+) Page 3 A formula is a series of commands. Each command may perform an operation on the accumulator or on a variable. The accumulator, similar to that of an adding machine, is a temporary holding place for a calculated value. A variable is designated with a single upper- or lower-case letter. This makes a total of 52 available. A constant is a fixed number such as 36 or -2.75. An alpha-numeric string can be used for a constant if enclosed in quotes. Commands may be separated by spaces or commas (,) to make the formula more readable and avoid confusion. You may append a remark to a formula by using a semi- colon (;) as shown. # 2-T=QC=XB-4=Y.75=Z ;These two formulas are equivalent. # 2-T=Q C=X B-4=Y .75=Z ;The computer ignores anything beyond the ";" Operations are performed from left to right. Parentheses are not available. You may use lower-case variables to avoid the need for parentheses as shown. # (A*3)+(B*4)=Y ;<-- This won't work. # A*3=h B*4+h=Y ;<-- Use this method instead. * continued... W }+51D 961204 Window Manufacturing Formula (+) Page 4 Following is a list of the commands available. An "argument" may be a variable name or a constant. Alphabetic commands may be upper- or lower-case. ARITHMETIC OPERATORS (MUST BE FOLLOWED BY AN ARGUMENT) # + Add argument to accumulator # - Subtract argument from accumulator # * Multiply accumulator by argument # / Divide accumulator by argument ARITHMETIC OPERATORS (NO ARGUMENT) # # Round accumulator to nearest integer (1) # $ Round accumulator to nearest hundredth (.01) # ab Convert accumulator to its absolute value VARIABLE ASSIGNMENT OPERATORS (MUST BE FOLLOWED BY A VARIABLE NAME) # = Total (save accumulator in variable and clear accumulator) # ~ Subtotal (save accumulator in variable without clearing acc.) # ` Tally to (add accumulator to variable and clear accumulator) * continued... W }+51E 961125 Window Manufacturing Formula (+) Page 5 COMPARE COMMANDS (MUST BE FOLLOWED BY AN ARGUMENT) Each of these initiates a comparison and puts the argument into the accumulator: # if If # an And # or Or RELATIONAL OPERATORS (MUST BE FOLLOWED BY AN ARGUMENT) Each of these compares the accumulator with the argument, sets the condition to true or false, and clears the accumulator. If a relational operator is used without a compare command, "if" is assumed. # eq Equal (may be used with or without a compare command) # = Equal (may be used only with a compare command) # < Less than # > Greater than # <= or =< Less than or equal # >= or => Greater than or equal # <> or >< Not equal * continued... W }+51F 961204 Window Manufacturing Formula (+) Page 6 LOGIC FLOW COMMANDS (NO ARGUMENT) Each of these determines whether commands after them will execute, based on the result of a previous comparison. # th Then (Execute only if true) # el Else (Execute only if false) # al Always (Execute regardless of condition) MISCELLANEOUS INFORMATION When no command is specified, "+" is assumed, as shown. * # +1=Q ;These 2 formulas are equivalent. # 1=Q To load an alpha-numeric string into the accumulator, use & instead of +. Division by zero yields a zero result. Special rounding can be done with multiplication and division, as shown: # A*8#/8=X ;Round A to nearest 1/8th, put result in X. # A/12#*12=X ;Round A to nearest dozen, put result in X. * continued... W }+51G 961204 Window Manufacturing Formula (+) Page 7 If you need more than one line for a formula, you can use several lines. Each line must have an item number, but if you zero the quantity on all lines except the last one, only that last line will appear in the results. Use lower-case variables to hold the results of calculations until the last line, as these variables are cleared only at the beginning of a formula record, not between lines. String search command: # in Instring - searches argument for string in accumulator, sets # the condition flag true or false, and puts location found in # accumulator. W }+51H 961204 Window Manufacturing Production Codes (+) For Plant Production Order and job progress tracking, use these job class codes on the inventory file for the window parts. * # FH Frame Height BL Balancer # FW Frame Width SLI Slider track inner # GLL Glass - Lower SLO Slider track outer # GLU Glass - Upper ST Screen track # SCH Screen Height SRH Sash retainer height # SCW Screen Width SRW Sash retainer width # SH Sash Height SW Sash Width # SHL Sash Height - Lower SWL Sash Width - Lower # SHU Sash Height - Upper SWU Sash Width - Upper # PR special class for production items used by Report # 9-6, JOB # PROGRESS REPORT. Job class can also be set in formula on + screen. Program Width/Length on parts with only one dimension, even if it is the height of the window. W }+51I 931102 For payroll and Job Progress Report: 1. Set up kategories in 'K' screen for each item that is to appear on the paycheck. Use a labor type M, Amount/Tax 006, Hrs/Unt/Wg 031, and Calculate# #23. 2. Set up items in inventory file for each item to be tracked in job progress. This can be a more detailed breakdown than the items in payroll. Each item must have the pay rate in the book cost field, a Job Class PR (production), and a labor kategory from #1 above. 3. Put the inventory items from #2 above in the formula for each window style setup. This allows you to customize the quantity required for each style. Employees enter items completed into the U screen. Print the 9-6 report for job progress. W }-01a 980604 21600410 Ledger Accounts (-) *========================================================* This is a list of the Ledgers which have been setup in your system. Ledger 1, Computer Entries, is where the computer automatically makes entries such as Payroll Adjustments and Sales Adjustments. Do not attempt to enter anything in Ledger 1, but it may be viewed. Ledger 2, Adjustment Entries, is where to enter beginning balances and other entries which do not involve the exchange of cash such as accruals. Ledger 3 is usually setup as the main Bank account. Ledgers 4 to 7 are additional ledgers available for your use. Ledgers 3 - 7 are setup on the # screen. W }-01b 980604 21600410 If you press and then L, the Ledger that you were in most recently will be displayed. By pressing and then the dash, (-), you can select another ledger. The idea of all this is to save one key stroke when you go to the Ledger screen. W }.(*a 020729 File Load Edit Tools Macro Help W }.(Ea 021126 M10360303 # ~Edit Help . . .~ # undo changes ~Ctrl Z~ # Divide message line ~ALT D~ # MOVE CURSOR # to beginning field ~Ctrl Home~ # to ending field ~Ctrl End~ # up a page ~PgUp~ # down a page ~PgDn~ # back to first message ~Shift Up~ # to first blank mss line~Shift Dn~ E }.*e W }.(Fa 021127 M12260303 # ~File Help . . .~ # New record ~Ctrl N~ # close lookup ~F5~ # close all lookups~Shift F5~ # open lookup ~F6~ # alternate lookup ~Shift F6~ # save record ~F9~ # delete record ~Shift F9~ # selection screen ~F10~ # go to menu bar ~Shift F10~ # Exit one level ~Esc~ # exit ABC ~Alt-F4~ W }.(Ha 020729 M03310303 # using ABC Help ~H~ # Field Help, current entry~F~ # Using the message screen ~U~ * QUESTIONS about . . . * U }*k F }R*i H }R*h W }.(La 020729 M10310303 # ~Load Help . . .~ # messages in order ~ALT L~ # prev message for cust~ALT B~ # next message for cust~ALT F~ # Previous customer ~ALT P~ # Next customer ~ALT N~ # prev message for user ~F7~ # next message for user ~F8~ # index previous ~Shift F7~ # index next ~Shift F8~ L }.*l W }.(Ta 020729 M05320303 # ~Tools Help . . .~ # put on Word processor~Ctrl W~ # Y in Finished Field ~ALT E~ # messages from company ~ALT H~ # undone user messages ~ALT T~ O }.*o W }.*a 021126 21600410 * MESSAGE SCREEN KEYBOARD FUNCTIONS * ~Edit Help . . .~ ~File Help . . .~ Divide message line ~ALT D~ New record ~Ctrl N~ MOVE CURSOR close lookup ~F5~ to beginning field~Ctrl Home~ close all lookups~Shift F5~ to ending field ~Ctrl End~ open lookup ~F6~ up a page ~PgUp~ alternate lookup ~Shift F6~ down a page ~PgDn~ save record ~F9~ to first message ~Shift Up~ delete record ~Shift F9~ to first blank mss ~Shift Dn~ ~Load Help . . .~ ~Tools Help . . .~ messages in order ~ALT L~ put on Word processor~Ctrl W~ prev mss for cust ~ALT B~ Y in finished field ~ALT E~ next mss for cust ~ALT F~ messages from company ~ALT H~ previous customer ~ALT P~ undone user messages ~ALT T~ Next customer ~ALT N~ * ~QUESTIONS about . . .~ Field Help (Information)~I~ * For additional~HELP~enter H or click on~HELP~ I }R*i L }.*l Q }.*q T }.*t F }.*f E }.*e H }R*h W }.*ea 020808 21600410 MESSAGE SCREEN EDIT FUNCTIONS ~Ctrl Z~ Undo present changes to line cursor is on. ~Crtl Home~ Moves the cursor to the beginning field on the screen from any location. ~Ctrl End~ Moves the cursor to the ending (non-repeating) field on the screen from any location. ~Alt D~ Divide message line like word processor ~Page Up~ Move the cursor up one screen at a time when the cursor is in the repeating fields. Any where else on the screen, it places the cursor on the first message line. * ~PgDn~ W }.*eb 020808 21600410 ~PgUp~ ~Page Down~ Move the cursor down one screen at a time when the cursor is in the repeating fields or to the next available message line. ~Shift Up-Arrow~ This moves the cursor to the first message. ~Shift Down-Arrow~ This moves the cursor to the line just below the last message line. If the line is blank, it places the cursor on the top line. W }.*f 021127 21600410 MESSAGE SCREEN FILE FUNCTIONS ~Ctrl N~ Clears the screen and loads the next available reference number. This does not save or unsave any record. ~F5~ exit lookup ~Shift F5~ close all lookups ~F6~ open lookup ~Shift F6~ alterate lookup ~F9~ save record ~Shift F9~ delete record ~F10~ selection screen ~Shift F10~ go to menu bar ~Esc~ Exit one level ~Alt-F4~ exit ABC W }.*l 020808 21600410 MESSAGE SCREEN LOAD FUNCTIONS ~Alt B~ Load previous message for customer. ~Alt P~ Load Previous customer. ~Alt F~ Load next message For customer. ~Alt N~ Load Next customer. ~Alt L~ Load messages for user in the order received. ~F7~ Load previous message for user (person in the For field ~F8~ Load next message for user (person in the For field) or --Page backward or forward through Name field W }.*q 020808 21600410 * QUESTIONS- how to... * * Using the Message Screen ~U~ U }*k W }.*t 020808 21600410 MESSAGE SCREEN TOOLS FUNCTIONS ~Ctrl W~ Put the currently loaded message # on a Word Processor list. To see the list, press F10, W, Ctrl N (to clear screen), and then type .LIST. To learn more, press ~W~. ~Alt E~ Mark the message with Y in the finished field. ~Alt H~ Report to list all messages from current company. ~Alt T~ Report to list unfinished messages for user. W }*tna W }.00a 980604 08520615 Reference # (.) The computer updates the reference numbers automatically. If you enter a prior reference number, the message with that number is displayed. You can use and to page through the existing messages. W }.02a 980604 19600510 Code (.) If the person who called had been entered previously on the Customer, Vendor or Name File, their data is displayed when you enter their Code in this field. By default the computer searches the Customer file first for a code that matches the code entered in the Code field. If it does not find a matching code in the Customer file, it searches the Vendor file and then the Names file. If no matching code is found in any one of those files, the code that you typed, disappears, and you have to try again. If you do not want the computer to search the Customer file, put a V or an N in the field to the right of the 'Call Is From' field. The computer will then restrict its search to the Vendor or Name file. W }.22a 980604 09520515 Entered By (.) Enter the code of the person who entered the message. Codes are setup on the Salesman file (S). If you try to enter a Code that has not been setup on the Salesman file, the computer displays the message, "Not a valid Salesman Code." W }.23a 980604 10520515 Name (.) Enter the name of the person who called. If you are looking for a previous message from someone, you can enter their name in this field and press to search back through previous messages for that Name. Use to go forward by Name. W }.24a 980604 13520515 For (.) Enter the code of the person who the message is for. These codes are setup in the Salesman file (S). If you enter a code that was not setup, a look-up screen appears with a list of the codes that have been setup. or +A allows you to page back through the messages that are For one particular person. or +Z pages forward through the messages that are For one particular person. W }.26a 980604 14520615 Finished (.) When a message is first entered into the computer, there is an N in this field. This means that the message has Not been finished or attended to. When the message has been read by the person who it is for, or otherwise taken care of, it can be marked with a Y to indicate that, Yes, it is finished. Pressing +E anywhere on the Message screen, changes the N to Y. W }.J10a 980604 14600510 Company (.) This field can indicate Customer, Vendor or Name. By default the computer searches the Customer file first for a code that matches the code entered in the Code field. If it does not find a matching code in the Customer file, it searches the Vendor file and then the Names file. If no matching code is found in any one of those files, the code that you typed, disappears, and you have to try again. If you do not want the computer to search the Customer file, put a V or an N in this field so that the computer searches the Vendor file or the Name file. W }/(*a 020704 File Tools Macro Help W }/(Ea 021126 M11250303 # ~Edit Help . . .~ # Add a line ~Ctrl A~ # Erase a line ~Ctrl E~ # undo changes ~Ctrl Z~ # MOVE CURSOR # beginning field~Ctrl Home~ # ending field ~Ctrl End~ # up a page ~PgUp~ # down a page ~PgDn~ # to first item ~Shift Up~ # to end of order ~Shift Dn~ W }/(Fa 021127 M11260303 # ~File Help . . .~ # New record ~Ctrl N~ # close lookup ~F5~ # close all lookups~Shift F5~ # open lookup ~F6~ # alternate lookup ~Shift F6~ # save record ~F9~ # delete record ~Shift F9~ # selection screen ~F10~ # go to menu bar ~Shift F10~ # exit ABC ~Alt-F4~ F }/*f W }/(Ha 020711 M11490303 # Using ABC Help ~H~ # Field Help for current entry ~F~ # Applying a check to an a/p bill ~A~ # using the Checkwriting screen prior to v.7 ~C~ # using the checkwriting screen ~G~ # printing a List of bills selected for payment~L~ # Printing checks ~P~ # Resuming a/p checkwriting after quitting ~R~ # paying by Serial number ~S~ # Voiding an accounts payable check ~V~ # To view Inventory Reports press ,F10, 1. F }R*i H }R*h A }/a G }/g L }/l P }/p R }/r S }In V }/v C }/h W }/(Ta 020713 M05250303 # ~Tools Help . . .~ # showGo-to location~Ctrl G~ # run macro ~F4~ # make new macro ~Shift F4~ # enter calculator~Shift F3~ T }/*t W }/*a 021127 21600410 * CHECKWRITING SCREEN KEYBOARD FUNCTIONS SUMMARY * * ~CHECKWRITING SCREEN EXPLANATION~ ~Edit Help . . .~ ~File Help . . .~ Add a line ~Ctrl A~ New record ~Ctrl N~ Erase a line ~Ctrl E~ close lookup ~F5~ MOVE CURSOR close all lookups~Shift F5~ beginning field~Ctrl Home~ open lookup ~F6~ ending field ~Ctrl End~ alternate lookup ~Shift F6~ up a page ~PgUp~ save record ~F9~ down a page ~PgDn~ delete record ~Shift F9~ to first item ~Shift Up~ selection screen ~F10~ to end of order ~Shift Dn~ go to menu bar ~Shift F10~ exit ABC ~Alt-F4~ ~Tools Help . . .~ showGo-to location~Ctrl G~ Field Help (Information)~I~ run macro ~F4~ make new macro ~Shift F4~ ~QUESTIONS about . . .~ * enter calculator~Shift F3~ * For additional~Help~enter H or click on~Help~ Q }/*q F }/*f T }/*t E }/*e H }R*h C }/*c I }R*i W }/*c 020702 21600410 CHECKWRITING SCREEN EXPLANATION The checkwriting screen is used to select bills for payment, make partial payments, and to print checks for the selected bills. W }/*ea 020808 21600410 CHECK WRITING SCREEN EDIT HELP ~Ctrl A~ Add a blank line at the cursor, pushing down any lines that are below. This only works in repeating fields. ~Ctrl E~ Erases the line where the cursor is and moves up any lines that are below. This only works in the repeating fields. ~Ctrl Z~ Undo present changes to line cursor is on. ~Crtl Home~ Moves the cursor to the beginning field on the screen from any location. ~Ctrl End~ Moves the cursor to the ending (non-repeating) field on the screen from any location. * ~PgDn~ W }/*eb 020808 21600410 ~PgUp~ ~Page Up~ Move the cursor up one screen at a time when the cursor is in the repeating fields. Any where else on the screen, place the cursor on the top line of the repeating fields. ~Page Down~ Move the cursor down one screen at a time when the cursor is in the repeating fields or to the next available line. ~Shift Up-Arrow~ Move cursor to the first line of the currently loaded record. ~Shift Down-Arrow~ Move cursor to the last line of the currently loaded record. W }/*f 021127 21600410 CHECK WRITING SCREEN FILE HELP ~Ctrl N~ Clear the screen, without saving or unsaving the current record, and set the reference number to the next available number. ~F5~ exit lookup ~Shift F5~ close all lookups ~F6~ open lookup ~Shift F6~ alterate lookup ~F9~ save record ~Shift F9~ delete record ~F10~ selection screen ~Shift F10~ go to menu bar ~Esc~ Exit one level ~Alt-F4~ exit ABC W }/*q 020808 21600410 * QUESTIONS about . . . * Applying a check to an a/p bill ~A~ * using the Checkwriting screen prior to v.7 ~C~ * using the checkwriting screen ~G~ * printing a List of Bills pelected for payment~L~ * Printing checks ~P~ * Resuming a/p checkwriting after quitting ~R~ * paying by Serial number ~S~ * Voiding an accounts payable check ~V~ * * To see Inventory Reports, press , F10, 1. A }/a G }/g L }/l P }/p R }/r S }In V }/v C }/h W }/*t 020808 21600410 CHECK WRITING SCREEN TOOLS HELP ~Ctrl G~ You will receive a message telling you what entry location and field number your cursor is at. Type in the number of the entry location you want your cursor to be moved to and press enter, and your cursor will be moved to that location. ~F4~ Start macro from the line the cursor is on. Press and the macro name. ~Shift F4~ Record macro. Press to begin recording. Then enter the macro keystrokes. Press to end the macro. Press ~M~ for more information. ~Shift F3~ calculator. Use + to add and total and - to subtract. Use / to divide and * to multiply. Use ) to clear and ( for off. Use = or for equals. M }*m W }/J11a 980604 21600410 Choose Option....1, 2, 3, 4 (/) The computer automatically inserts the option number you are most likely to use. If it IS the one you want, press to select it, otherwise, type the number you want. Here is an explanation of the four options: Option 1 - Create List of Bills to Pay If you type 1, the computer generates a list of vendors with the amount owed to each vendor. Total amount owed is displayed at the top of the screen. The computer divides the amounts between 2 columns, Future Column and Due Column, depending on the Pay-to-Date, set in the top part of the screen. The Future Column lists all open amounts that have Due Dates and Discount Dates after the Pay-to-Date. W }/J11b 980604 21600410 The Due Column lists all open amounts that have Due Dates or Discount Dates on or before the Pay-to-Date. The Disc Column lists the Discounts that are earned if a bill is paid using the current Check Date. A discount is earned if the Check Date is on or before the Discount Claim Date. NOTE: If you make a change to an A/P Bill, or if you change any of the Dates at the top of the Check Writing screen (/) after Option 1 was chosen, you must choose Option 1 again to update the information on the Check Writing screen. Option 2 - View\Edit Previous Selections If you have chosen Option 1 but not Option 3, the computer defaults to Option 2. You can review the list of open payables and make any changes that you wish, before printing checks. W }/J11c 991025 21600410 To view the indivdual bills from all vendors, press when the cursor is on the top line, TOTAL TO BE PAID. To view one vendor's individual bills, press when the cursor is on their line. Pressing the second time gives further detail on bills that have been setup to pay by serial number. For information on payments by serial number setup, see "Paying by Serial Number" by pressing~N~. If you press "*" on the TOTAL TO BE PAID line, all open bills will be selected for payment, whether they are due or not. (Even those with an "N" in Pay Code.) If you type a "*" on a line that has a vendor's name, all open bills for that vendor will be selected for payment. If you type a "*" on a line that has a bill with separate serial # items, all the items on that bill will be selected for payment. N }In W }/J11d 980604 21600410 A "+" works the same way as a "*", except that it only selects open bills that have a Due Date or a Discount Date that is on or prior to the Pay-to-Date. In other words, the "+" selects bills that are due, or that you need to pay by a certain date, in order to get a discount. (Bills with an "N" in the Pay Code will not be selected.) A "/" clears bills from the Payment list. If you type a "/" on the TOTAL TO BE PAID line, you get a message, "Are all bills to be Cleared?". Press "Y" if that is what you want to do. To clear a certain vendor's bills, press "/" on the line with the vendor's name To clear a single bill or item, press "/" on the bill or item line. To make a partial payment on a bill, type the amount you want to pay in the Payment column. W }/J11e 980604 21600410 You can take a discount on an invoice by typing an amount in the DisTaken column. When you are done with option 2, having selected what payments are to be made, use , or +C to return to the Choose Option field. Option 3 - Generate Checks After selecting bills to be paid with option 2, the computer defaults to Option 3. When you are ready to print checks, use Option 3. A message appears, "Do you have checks in the printer, and are you ready to print?". Press "Y" for yes. After one check is printed, there is a message, "(Q)uit, (1) Print one more, or print the rest". W }/J11f 980604 21600410 If you press Q, the computer will quit printing checks. It will not delete the remaining selection of bills. To print the rest of the checks, choose option 3 again. If you press 1, the computer will print one more check, then repeat the above message. If you press , the computer will print the rest of the checks without asking any more questions. When the computer is done printing checks, it will display a total of the checks it printed. W }/J11g 980604 21600410 Option 4 - Print reports for checks with full stubs When a check is used to pay A/P bills or serial number items, the computer lists the bills or items on the check stub. There is room on the stub to print about 35 bills or items. If there are more bills or items paid with one check than what fit on the stub, you can use Option 4 to print a report listing the bills or items that were paid with the check. (Report 2-36, BILL/SERIAL# INFO FROM CHECKS, can also be used to print this information.) W }/J13a 980604 16600610 Starting Check # (/) This number is preset, as explained below, but must be checked to make sure it matches with the actual number of the first check in the printer. Checks will be numbered sequentially, starting with this number. If a ledger number is specified in the Payroll & A/P Ledger # on the System Setup screen (#) the computer will check which next available number is the highest--the Paycheck Entry screen (P) or the Ledger screen (L). The computer will set the next available check number according to this. If Payroll & A/P Ledger # is not specified, the computer will use the next available number on the Ledger screen (L). W }/J76a 980604 17600610 Discount Claim Date (/) Normally the computer uses the check date to determine whether you get a discount when paying a vendor's bills. Sometimes you may want the computer to claim a discount that would not be calculated because the check date is after the discount date. If you enter a Discount Claim Date that is prior to the check date, the computer will use that date instead of the check date to calculate discounts. This allows you to override a vendor's discount terms as setup in the computer. By default, the Discount Claim Date is the same as the program date. W }/J77a 980604 10520915 Check Date (/) Enter the date to be printed on the checks. The computer uses this date to determine discounts, unless the Discount Claim Date is set to an earlier date. In that case, the computer uses the Discount Claim Date to determine discounts. By default, this date is set to the Program date. W }/J78a 001109 16600510 Pay-To Date (/) This is the date the computer uses to select the Bills to be paid. A Bill is selected for payment if the next Discount or Due date is on or before the Pay-To Date. Also in order to be selected, the bill must not have "N" in the Pay Code on the A/P Bill screen (B). Bills with "Y" or nothing in Pay Code will be selected if the next Discount or Due Date is on or before the Pay-To Date. Bills with "P" in Pay Code will be selected to pay whether they are due or not. Bills with "N" in Pay Code will not be selected for payment, even if they are due. By default, this date is set to the Program date. W }/J84a 980604 21600410 Ledger Number (/) This field may be set by default from System Setup Screen 2 (&). Enter a number from 3 to 7 to indicate which checking account to use. This refers to the bank accounts which are set up in the System Setup screen (#). If the one you specify is not set up, an error message will appear. The computer will display the account name and set Starting Check # to the next available number in the specified account. If a ledger number is specified in the Payroll & A/P Ledger # on the System Setup screen (#) the computer will check which next available number is the highest--the Paycheck Entry screen (P) or the Ledger screen (L). The computer will set the next available check number according to this. If Payroll & A/P Ledger # is not specified, the computer will use the next available number on the Ledger screen (L). W }/a 980604 21600410 Applying a Check to an A/P Bill Sometimes a check is entered into the computer before the A/P bill was entered. Follow these steps to apply the check to the bill. 1. On the A/P Checkwriting screen (/), enter the check # in the Starting Check# field, that you want to apply to the bill. 2. Press Y when the message comes up that the check # is already used asking if you want to replace it. 3. Press Y when the message comes up "Only one check will be printed. Is this OK?". 4. Choose Option 1 which takes you to the screen listing all open A/P bills. W }/aa 000925 21600410 5. Press to display the individual bills. 6. Select the desired bill by placing the cursor on the same line as the bill and pressing *. (If the check is a partial payment of the bill, type the check amount in the Payment column on the same line as the bill and press .) NOTE: If the bill has been setup to pay by Serial # and the check is a partial payment of the bill, you need to enter the check amount on one or more of the lines which display the individual items on the bill. 7. Press to return to the screen with the Options listed. 8. Choose Option 3, and press . W }/ab 000925 21600410 9. Press Y when the question "Do you have checks in the printer and are you ready to print?" appears. NOTE: No check will actually be printed. The computer applies the check to the bill, making sure that the G/L #'s on the check match the G/L #'s on the A/P bill. If the G/L #'s were different, it changes the check G/L #'s. If the check had a remark entered on it, the remark on the first line is preserved, and the other remarks are cleared. NOTE: A check can be applied to a number of bills from the same vendor. The total applied to bills must agree with the check total. W }/g 980604 21600410 Checkwriting Screen - How to Use (/) Here's how to use the Checkwriting Screen (/). 1. Press and then / to choose the Checkwriting Screen. 2. Choose the ledger you want to use for printing checks. Either, press to accept the default ledger or type the correct ledger # and press . (The Default Ledger, selected on the System Setup screen (&), is the Ledger that is displayed automatically.) 3. Make sure that the Starting Check # agrees with the check in your printer. If it is, press or correct the number and press . (You will not be able to use a check # that the computer has already printed.) W }/ga 001109 21600410 4. Press to accept the Check Date, or type in the date you want to appear on the checks. 5. Enter the Pay-to-Date if different than the check date. The computer uses this date to determine whether bills are due. A bill is due if it has Y or P or nothing in PayCode and if the Discount Date or Due Date on the Bill is on or before the Pay-To Date. (Bills marked with P in PayCode are paid whether due or not. Bills marked with N in PayCode are not paid, unless specifically chosen for payment. Bills with Y or nothing in PayCode are paid if due.) W }/gb 981113 21600410 6. You may change the Discount Claim Date if you want to take a discount even though the check date is after the Vendor's discount date. Normally the computer uses the check date to determine whether you get a discount when paying a vendor's bills. If you enter a Discount Claim Date that is prior to the check date, the computer will use that date instead of the check date to calculate discounts. This allows you to override a vendor's discount terms. 7. After the dates are set, choose option 1 to create a list of open bills. 8. The computer lists all vendors that have open bills. Use once, to display the open bills for each vendor. Use the second time, to display any serial # items on bills that have been setup to pay by serial #. W }/gc 020731 21600410 9. Select all due bills by pressing "+" on the top line. Select all due bills for a vendor by pressing "+" on the line with the vendor's name. Select all the serial # items on a bill that is due by pressing "+" on the line with the bill #. Use "*" to select all open bills. Bills can also be selected individually by typing the amount to be paid in the Payment column. 10. Exit the bill list by using . 11. Press or choose Option 3 to print checks. W }/h 980604 21600410 Checkwriting Screen - How to Use - Prior to Ver.7 (/) The checkwriting screen is used to pay bills that have been entered on the "B" screen. If YOU want to select the bills to be paid follow these steps: 1. Press F10 and then /. 2. Press ENTER to accept the check ledger # or type the correct ledger # and press ENTER. 3. Make sure that the Starting Check # is the same as the check in the printer. If it is, press ENTER or correct it and press ENTER. (You will not be able to use a check # that the computer has already printed.) W }/ha 980604 21600410 4. Press ENTER to accept the Check Date, or type in the date you want to appear on the checks. 5. Press ENTER to accept N for Auto-Pay. 6. If you want to list the unpaid bills from ONE vendor, type the vendor code and press . A. You may delete from the list any bills that you do not want to pay at this time, by pressing the spacebar at the bill number and pressing . (This doesn't delete the bill from the computer.) B. When you're ready to print a check, press . The computer asks, "Are you ready to print checks?". Press Y for Yes. The printer prints the check. W }/hb 980604 21600410 7. If you want to enter individual bills to pay from ANY vendor, do not type in a vendor code, but press to let the Vendor Code field blank and move the cursor to the Ref field. A. Type the reference numbers of the bills you want to pay, pressing ENTER after each one. B. When you are ready to print checks, press . The computer asks, "Are you ready to print checks?" When you press Y, the printer prints the first check. C. If there is more than 1 check to print, after printing the first check the computer gives 3 options: press Q to Quit, 1 to print one more check or press to print the rest of the checks. W }/hc 980604 21600410 If you want THE COMPUTER to select the bills to be paid follow these steps: 1. Press and then /. 2. Press to accept the check ledger # or type the correct ledger # and press . 3. Make sure that the Starting Check # is the same as the check in the printer. If it is, press or correct it and press . (You will not be able to use a check # that the computer has already printed.) 4. Press to accept the Check Date, or type in the date you want to appear on the checks. 5. Type a Y for Auto-Pay. W }/hd 980604 21600410 6. Type the date you want the computer to use to select bills for payment. 7. Press . The computer asks, "Are you ready to print checks?" When you press Y, the printer prints the first check. 8. If there is more than 1 check to print, after printing the first check the computer gives 3 options: press Q to Quit, 1 to print one more check or press to print the rest of the checks. W }/he 980604 21600410 If you wish to see which bills will be paid by the computer, press and then 2. Type 6 for VENDOR OPEN INVOICES and press . Press "I" for Invoices. Press 4 times to place the cursor at Pay-To Date. Type the date you want the computer to use to select bills for payment. The computer selects a bill for payment if it has a Y in Pay-Code and if the Discount Date or the Due Date on the Bill is on or before the Pay-To Date. Bills marked with a P in PayCode are paid whether they're due or not. Bills marked with an N in PayCode are not paid. Bills marked with a Y in PayCode are paid if they are due. W }/l 980604 21600410 Printing A List of Bills Selected for Payment On the A/P Checkwriting screen (/), after bills have been selected for payment, you can list just the selected bills by pressing +L. To print the list, press +P. Press P for the default printer or type the printer number. You can also print to the Word Processor with W or to the Hard Disk with D. For more help see the paragraphs on PRINTING TO THE WORD PROCESSOR and PRINTING TO THE HARD DISK accessed from the Report Generator Screen. From the F10 Screen, select one of the Reports screens and any report. When you get to the Report Generator Screen, press . You can see the same information on the screen by pressing~ W ~. W }r*ca W }/p 020713 21600410 Printing Checks (/) Make sure the printer is ready before pressing Y in response to the question, "Are you ready to print checks?". The following form numbers are checks that are compatible with ABC Accounting: Form # 9025 and # 9085 (laser) from Advanced Business Computers, form # 91004 and # 81004 (laser) from Deluxe and form # 9025 and form # 9085 (laser) from NEBS. Position the first check the same way that invoices and statements are positioned. The computer will sort the invoices in alphabetical order by vendor code and print a check for each vendor. Checks will be numbered sequentially, beginning with Starting Check #, and will be saved in the ledger indicated by Ledger #. The bank balance will be updated, as well as Payment Date and Check Number on each invoice being paid. ~PgDn~ W }/pa 020713 21600410 ~PgUp~ The Discount Amount on an invoice will be taken if the Discount Date on that invoice is on or after the Discount Claim Date on the checkwriting screen. Invoice numbers, amounts and serial # items, will be printed on the check stubs. If there are too many to fit on a stub, the computer will print the message, "Plus other invoices not shown". Checks with amounts that are negative will be skipped. A check with a zero amount will be processed and an adjustment to G/L will be entered with a decimal (.) reference number after the last previously processed check. This way bills and credits that are equal can then be entered into the General Ledger. After printing the first check, the computer will ask, "(Q)uit, (1)Print one more, or print the rest?". ~PgDn~ W }/pb 020713 21600410 ~PgUp~ If you press Q, the computer will quit printing checks. It will not delete your remaining selections of invoices to pay, so that you can resume without retyping them. This is explained under "How to Resume A/P Checkwriting after Quitting." If you press 1, the computer will print one more check, then repeat the above question. If you press , the computer will print the rest of the checks without asking any more questions. When the computer is done printing checks, it will display a total of the checks it printed. W }/r 980604 21600410 How to Resume A/P Checkwriting after Quitting (/) If you pressed Q to quit printing checks, you can resume printing checks without reselecting the remaining invoices you had chosen to pay. To do this, use the following steps: 1. Press and then slash (/). 2. Move your cursor to the Choose option field. 3. Choose option 3. 4. The computer asks if you are ready to print checks. 5. When you press "Y", the computer will continue printing checks. W }/v 981113 21600410 Voiding an Accounts Payable Check (/) If an Accounts Payable check has been printed incorrectly, follow these steps to void it and print a new one: 1. Go to the G/L Ledger Selection screen (-) and select the appropriate ledger. 2. In the Check # field, enter the number of the check to void. Make sure the check that appears is the one you wish to void. 3. Press to void it, and Y to confirm it. W }/va 980604 21600410 This re-opens the affected A/P Bills. You may void more than one check if you wish. To re-run a check, go to the Check Writing screen (/) and reselect the invoices to pay. If you interrupted checkwriting previously, you can save some typing by resuming as explained under "How to Resume A/P Checkwriting after Quitting." W }0(*a 020729 File Load Tools Macro Help W }0(Fa 021127 M08270303 # New Record ~Ctrl N~ # Save Record ~F9~ # Select a File ~Alt T~ # Next Record ~F8~ # Prev Record ~F7~ # Delete ~Shift F9~ # Selection Screen ~F10~ # Exit ~Alt-F4~ W }0*a 980604 21600410 DATA BASE ENTRY SCREEN Alt T is used to select the desired file F8 & F7 operate for next and previous record +"242"chr$setscreen; is used to set up file structure Code must be prefixed with ABC_File for it to work on 0 screen one line per field Type Name Name must start at the | I integer D date F floating M money Q 4-place H 6-place A ascii U upper-case ascii P pointer string (no restrict or upper) W }039*o 020731 21600410 Macro Screen Overview Enter the macro name or use and to page through existing macros. Press to display the macro key strokes in the bottom part of the screen. This allows you to edit the macro. Press to return the cursor to the top part of the screen and save any changes you may have made to the macro. (If you do not want to save changes made to the macro, press , instead of , and press the apostrophe <'> twice to return to the Macro Screen.) You can duplicate a macro by pressing when your cursor is in the top part of the screen. Enter the name of the new macro and make any desired changes to the Screen and User fields. Press to save the new macro. Macros can be deleted with if the cursor is in the top part of the screen. W }08a 010104 14520401 Outside Date Discount (Q) The discounts or special prices entered here will overide discounts on the Inventory file but not the Date Discount above when within the Starting Date and the Ending Date (I) unless the calculated price for the Discount - Special field on the Inventory file (I) is less. Discounts are setup the same way on the Q screen as on the Inventory file (I). For information on setting up discounts, from the Q screen, press , select Questions, and then option D. W }100a 020729 20520415 Report Selection Screen *================================================* Enter a number to select the report you want. The Report Generator screen will appear. For specific Help with a Report, type that Report number and press . If you press when you have the Report Generator on screen, you will find general help on how to use the report generators. If the (Stop BGR)S message appears it means that a Report is running in the BackGround. If you want to stop it before it finishes, press S. Often you can press R to reverse the direction of the report and review the information. BEWARE, this may adversely affect your report totals. W }101a 980604 09560613 Inventory Listing (Report # 1-1) This report may be sorted by (I)tem, (G)/L#, (V)endor, (P)rint Code, group (C)ode, (L)ocation, (K)ategory, or (J)ob Class. It gives a list of the Item #, Description, Vendor, G/L Code, Stock Quantity, Restrictions, Unit, List & Book Price, Tax Code, and Location for all Inventory items. W }102a 980604 09500615 Inventory Quantities (Report # 1-2) This report is a listing of Item #, Description, Post Date, Month-to-Date Sales, Prior Sales, Month-to-Date Cost, Month-to-Date Quantity Sold, Prior Quantity Sold, Stock Quantity, Going Quantity, Month-to-Date Sample Quantity, and Year-to-Date Sample Quantity. W }103a 980604 06530615 Inventory Prices with Cost (Report # 1-3) This report gives a listing of Item #, Description, G/L Code, Stock Quantity, Restrictions, List Price, Cost, and Update Code. W }104a 980604 06520615 Inventory Revision Codes (Report # 1-4) This report lists all the Inventory items that have a Revision, Core Charge Code, Activity Location, or an Auto-Order #. W }105a 980604 13520615 Inventory Purchase History (Report # 1-5) This report prints a detailed history of purchases for each item, based on accounts payable bills. You can enter starting and ending dates to see only purchases within a certain time period. You can use this report to analyze price changes from your vendors. It lists the reference #, date, invoice #, vendor code & name, quantity, price, and amount Serial numbers, if any, are included, as well as any freight or adjustment amounts. With each item total, the average cost appears. W }106a 980604 06500616 Inventory Descriptions (Report # 1-6) This report lists all the Inventory Item #'s and their Descriptions. The total number of items listed appears at the end. W }107a 010327 21600410 Inventory Value (Report # 1-7) This report prints the value of inventory on hand, including a total value for all items printed. Value is Stock Quantity times the Cost from the A/P Bill file (B). This report can only be printed with a current date or with a date for the end of the previous month. A current date will give the value of the inventory at the time of printing. A date before the current month will give the value of the inventory as of the end of the previous month. This report lists Item#, Description, Quantity On Job, Quantity On Job + Stock Quantity, Book Cost, and Value. An * after an item means there have been no purchases or sales of that item since the OLD INVENTORY DATE which is set 2 years prior. Subtotals are printed at items having a "T" in Print Code. Items with an "N" in Minimum are skipped, as well as item numbers ending with an *. W }107aa 010327 21600410 When you run the report, you will be given the option to post to General Ledger. Selecting "P" the computer will create an INVENTORY VALUE entry in the Computer Entries ledger. See "Posting Inventory Value to General Ledger" on the following screens. You will also have a "summary" option. If you select "S", only the subtotals will be printed, without the detail. Old inventory may be removed from the report by entering a START ACTIVITY DATE or just old inventory may be printed by entering an END ACTIVITY DATE. The defaults for these dates prints all items. HOW IS INVENTORY VALUE CALCULATED? To find the Stock Quantity for inventory value, the actual Stock Quantity is adjusted by adding On Job Quantity (items on a job but not yet sold), and subtracting W }107b 020204 21600410 Received Quantity (items received with a shipping ticket, not yet purchased) if shipping tickets are not included (see "Posting Inventory Value to General Ledger," below). Inventory value is based on the actual purchase costs of items. Costs are calculated using the first-in-first-out (FIFO) method, which means the most recent costs are used. For each item, the computer starts with the most recent purchase and scans backward, if necessary, to find costs for the current stock quantity. If there is not enough purchase history to account for the current stock quantity, the remaining quantity is valued at Book price. Where a purchase cost was higher than the current Book price, the item is valued at Book price instead. Thus an item whose value declined will be valued at current cost. If multiple costs are used to find an item's value, these costs are itemized on the report. This is why several lines may appear for a single item. W }107c 020118 21600410 A zero cost on a Bill will be skipped when calculating value, unless the Update Code for that line item on the Bill contains a "Z", which forces the zero value to appear on this report. W }107p 020204 21600410 Posting Inventory Value to General Ledger (Report # 1-7) Before posting inventory value to General Ledger, the following account numbers must be set up on the System Setup screen (#): Inventory Start, Inventory Reversal, and Sales Start. Shipping Tickets account number must be filled in if you want to include shipping tickets, or blank to exclude them. Also, inventory and sales account numbers must be parallel, and each stocked item must have the proper sales account number (Sale G/L) filled in. For example, if Inventory Start is 100 and Sales Start is 500, an item with a sales account of 501 must have a corresponding inventory account of 101. Posting inventory value creates two entries in the Computer Entries ledger. The first entry, dated the end of the report month, posts the value into each inventory account. The second entry, dated the first of the following month, reverses the first entry. Both entries W }107pa 980604 21600410 use Inventory Reversal for the offsetting account. As a result, each inventory account is cleared at the beginning of the month, and reset to the ending value at the end of the month, so the net change reflects the change in value. The net change in total inventory value is posted to Inventory Reversal, but with the opposite sign. Because this report does not sort items by G/L account#, the posted values do not necessarily correspond to the printed subtotals. They will correspond only if items with the same account# are grouped together in Item# order, with a subtotal at the end of each group. W }107pb 000914 21600410 ERRORS ON POSTING INVENTORY VALUE TO G/L There are two types of errors that may appear on this report when posting to General Ledger. A list of page numbers where such errors occurred will appear at the end of the report. One type of error occurs when the G/L number on an item is not a sales account. When this happens, the computer posts the amount to Suspense instead. The second type of error occurs when you try to post an old report (earlier than the month before the latest Inventory Post Date). When this happens, the computer will give an option to stop the report. If you choose to continue, the report will print without posting to General Ledger, and a message at the end will indicate the report is inaccurate. W }108a 980604 13560613 Inventory List Prices (Report # 1-8) Use this report to print a price list that does not show costs. You can select any price level from A to D. If you don't specify a price level, Level A will be printed. This report may be sorted by (I)tem, (G)/L#, (V)endor, (P)rint Code, group (C)ode, (L)ocation, (K)ategory, (J)ob Class, or (D)escription. The Item#, Description, Unit, and Price will be printed, along with any special quantity prices for the selected level. W }109a 980604 07480617 Inventory Mark-Up (Report # 1-9) This is a listing of all Inventory Items with Description, Unit, List, and Cost. It also gives the percentage that List is marked up from Cost for each item. W }110a 980604 09600610 Inventory By Vendor & Vendor Item# (Report # 1-10) This report sorts inventory by four different fields: Vendor, and Item# & Vendor 1, 2, and 3. These four lists are sorted together into one alphabetized list. The report includes Item #, Description, Vendor, G/L Code #, Stock Quantity, Restrictions, Unit, List Price, Book Price, Tax Code, and Location. W }111a 010116 17600610 Inventory Order Advisory (Report # 1-11) This report shows suggested order quantities for all items whose available quantity is below Minimum. The available quantity is Stock Quantity minus the Customer Order Quantity plus the Vendor Order Quantity. The Vendor Stock Order Quantity is not included. The suggested order quantity is Maximum minus available quantity. Items having an "N" (Non-inventory item) or "I" (Inactive) in Minimum are not printed. This report may be sorted by Item # or Vendor #. If you select (V)endor, you will be asked if you want Automatic Purchase Orders. If you enter "Y", the computer will generate Purchase Orders. W }111b 020729 17600610 This report can be used with seasonal Maximums and Minimums. When asked, enter the period #, or press for Period 1. For any item that has no Maximum and Minimum for the specified period, Period 1 will be used. Press~ M ~for explanation of (M)aximum. Press~ N ~for explanation of mi(N)imum. If you want the report to exclude future customer orders from the calculations, enter the "For Delivery Through" date. Quantities from any customer order with a later Delivery Date will then be excluded on the report. M }I12a N }I13a W }111ba 010116 17600610 The report lists Vendor, Item#, Description, Location, Quantity sold year to date, 1 year ago and 2 years ago, Minimum qty, Maximum qty, Stock qty, Customer Order qty, Vendor Order qty, Stock Order qty, Quantity per case, Cost, Amount (cost of order) and List Amount (retail value of order). W }111c 000925 17600610 If an item is superseded (with New Item# filled in), and the new item has Min/Max already set, the old and new items are processed separately, like any other item. However, if Min/Max are blank on the newest item (and any other items in sequence if a multi-level supersession), the computer will add quantities together from the original item and the newest item, and order accordingly on the newest item. The report will indicate that the item supersedes item [X]. In rare cases, a superseding item will appear more than once on the report. In such cases, the computer deducts the previously ordered quantity so that the total quantity ordered is still correct. W }111m 960523 }I12a W }111n 960523 }I13a W }112a 980604 08510616 Vendor Inventory Report (Report # 1-12) This report prints the amounts and prices of the Inventory Items purchased from each Vendor for which there is activity. This report includes Reference #, Vendor Code & Name, Date, Invoice #, Item # & Description, Quantity, and Price. W }113a 980604 17540614 Customer Inventory Report (Report # 1-13) This report shows the Inventory items sold to each customer for which there is activity. It includes Reference #, Customer Code, Name, Address, Phone #, Date, Item #, Description, Unit, Quantity, Price, and Amount. The computer will ask for a starting reference number. To see the entire history, press . To see only the more recent detail, enter a starting A/R Invoice number. You also have the option of entering a Salesman#. This will print only customers with that code in the Salesperson field. W }114a 980604 11560613 Inventory Price List by Print Code (Report # 1-14) This report prints the Inventory List Prices sorted by Print Code. It lists the Item#, Description, Unit, Print Code, Location, and List Price. When the computer asks for a print code, you can press for all items. If you enter a code, the computer will print only items whose Print Code either matches or contains the code you entered. W }115a 980604 13600610 Inventory List Prices & Stock (Report # 1-15) This report gives you various options depending on how you want to print an inventory list. Press S to print only inventory items that have either a negative or positive stock quantity. It will not list items that show no stock. Press N to print only inventory items that show a negative stock quantity. This is useful for checking for inventory mistakes or problems. W }115ab 980604 13600610 Press O to print inventory items that have stock and/or customer order quantities. One column gives the stock quantity, one column gives the order quantity and the third column gives the Net total which equals the stock quantity minus the customer order quantity. If you simply press , the report lists all inventory items whether there is a stock quantity or not. All of these options list the Inventory #, Description, G/L#, List Price and Update Code. All but the O option show the Inventory Restriction Code as well. W }116a 000908 15600610 Invoice Orders From Stock (Report # 1-16) This report is an automatic invoicing program. The computer will scan through the open Customer Orders and fill any items that are currently in stock. It will print invoices and delete any orders that are completely filled. Any item that does not have enough stock to fill an order will automatically be back-ordered. When the computer asks for a password, enter PASS unless another password has been set up. This report skips estimates, orders with a "+" in the Bill Code field, and orders with a Job#. W }116b 980604 15600610 Orders with an H (Hold) in Bill Code will not process until all the items on the order can be shipped. Items on the orders are repriced according to the current price on the Inventory file (I) unless Bill Code on the order has a Q (Quote) in it. Orders with a Q in Bill Code will use the price on the order. Orders with a B (Both) in Bill Code will have the functions of both H and Q. Orders with nothing in Bill Code will reprice and ship whatever is in stock even if the shipment is partial. You may want to run this report each time after you receive a shipment and enter bills (B) from Vendors. This will keep your customer orders up to date without paging through to check if you have stock for the items on order. W }117a 980604 19600410 All Serial Numbers (Report # 1-17) This report prints a listing of all the serial numbers for each inventory item you track. It shows the Inventory Item # and its Description, followed by a list of all the serial numbers for that item. For each serial number, it shows location, quantity on hand, quantity sold, and rebate quantity. You may print the report for a specific location, as entered on the Inventory Serial Number File ('F). Enter the Location Code you want, or dash (-) for unspecified (serial numbers with no Location Code) or for all serial numbers. You can also enter a starting and ending date to print only serial numbers that have had transactions within a certain time period. W }118a 980604 15600610 Serial Numbers On Hand (Report # 1-18) This report lists only the serial numbers that are in stock, for each item you track. It shows the Inventory Item # and its Description, followed by a list of the serial numbers on hand for that item. For each serial number, it shows location, quantity on hand, quantity sold, and rebate quantity. You may print the report for a specific location, as entered on the Inventory Serial Number File ('F). Enter the Location Code you want, or dash (-) for unspecified (serial numbers with no Location Code) or for all serial numbers. W }119a 980604 16620610 Inventory Sales History (Report # 1-19) This report prints a detailed history of sales for each item, based on accounts receivable invoices. It lists the Item # and Description followed by the Invoice #, Slip #, Date, Customer Code and Name, Quantity, Price, Unit, Amount, Cost, and Cost Amount, with totals for each item, and a grand total at the end. With each item total, the average price appears. Cost and Cost Amount do not appear when the report is run on the screen. When you run the report, you have the option of pressing "S" to print only the serial# items (items with a "Y" in Track Serial#). You can also enter starting and ending dates to see only sales within a certain time period. W }120a 980604 10520615 Inventory Purchase Orders (Report # 1-20) This report prints a listing of the Purchase Orders sorted by Item #. It lists the Item # and Description, followed by the Purchase Order # and Date, Vendor Code and Name, Order Quantity, Receive Quantity, Price, Amount, and Ship Date, with totals for each item, and a grand total at the end. W }121a 980604 16520615 Inventory Sales Order Detail (Report # 1-21) This report prints a listing of the Sales Orders from the Receivable Order screen (R), sorted by Item #. It lists the Item # and Description, followed by the Order # and Date, Customer Code and Name, Quantity Ordered, Price, Unit, Amount, Cost, and Cost Amount, with totals for each item, and a grand total at the end. With each item total, the average price appears. Cost and Cost Amount do not appear when the report is run on the screen. You can also enter starting and ending dates to see only orders within a certain time period. W }122a 991025 15600610 Inventory Material (Report # 1-22) ABC MATERIAL COSTING MODULE - This report prints a listing of inventory items with the job material entries for each one from the Material file (M). It lists the Material #, Date, Job #, Job Name, and Quantity. When you run the report, you will be asked to choose one of the following options to select which material to print: # U - material not yet billed (unbilled) # T - material billed time & material # C - material billed under contract W }123a 980604 18600510 Customer Orders Status (Report # 1-23) This report list orders in numerical order, showing all the items on each order. For each item, it shows the date the item was last ordered from a vendor if the item is on order, and the date the item was last received if the item is in stock. It lists the Customer Code & Name, Order #, Date, Item # and Description, Salesman, Slip #, Job #, Quantity Ordered, Vendor Code, Date Last Ordered, and Date Last Received. An asterisk (*) appears if the quantity in stock plus the quantity on purchase orders is not enough to cover the quantity on customer orders. This information comes from the Inventory file, Customer Orders, Purchase Orders, and A/P Bills. W }124a 020729 15600610 Inventory Stock Adjustment Value (Report # 1-24) This report calculates the value of the inventory adjustments as entered in the Inventory Stock Adjustment screen (=). When you run the report, enter the starting and ending reference numbers to tell which adjustments to include. Values are calculated the same way as on Report # 1-7, Inventory Value, except instead of using the Stock Quantity, this report uses the Variance (which is the amount the Stock Quantity changed). See F1 help on Report # 1-7 or press ~I~ to see the same information on the screen. I }107a W }124i 960605 }107a W }124ia 960605 }107b W }125a 980604 09520615 Receivable Job Orders (Report # 1-25) This report prints a list of the orders on file that have job numbers entered on them. It lists the Order #, Date, Job #, Customer Code, Customer Name, Item Code, Item Description, Order Quantity and Stock Quantity. W }126a 980604 11500616 Inventory Pricing Levels (Report # 1-26) This report is a list of Inventory items (I), showing Item # & Description, Unit, Book Price, List Price, and actual prices for Discount Level A, B, C, D, and Special Discount. Any quantity prices are also listed. With each price printed, the markup percentage (over Book) is shown. It does not print Inventory Items with an "N" in Minimum. W }127a 980604 07480617 Inventory Discount Keys (Report # 1-27) This report lists all items from the Inventory file (I), giving the Item#, Description, Unit, Book Price, List Price, Discount Level A, B, C, and D, and Special Discount. W }128a 980604 06520615 Inventory Cross-Reference (Report # 1-28) This report prints a list of all Inventory items that have a New Item# set up. It prints the Old Item# and the New Item# for cross-reference. W }129a 020729 11520715 Inventory Minimum and Maximum List (Report # 1-29) This report lists the minimum and maximum quantities for each inventory item that has the Minimum and/or Maximum fields filled in. It lists the Item#, Description, and these quantities for up to 13 periods. Periods are defined by the user. * Press~ M ~for help on (M)aximums. * Press~ N ~for help on Mi(N)imums. M }I12a N }I13a W }129m 960514 }I12a W }129n 960514 }I13a W }130a 020925 13520615 Monthly Quantites Sold (Report # 1-30) This report allows you to print the quantities sold for any period of time. It prints the months of the year across the top of the page and lists the quantities sold under the proper months. This report covers a 12 month period ending with the month specified by the Report Date. If an item was sold with different Units during the report period, quantities for each Unit will be listed on a separate line. W }131a 020925 14520615 Monthly Quantities Purchased (Report # 1-31) This report allows you to print the quantities bought for any period of time. It prints the months of the year across the top of the page and lists the quantities bought under the proper months. This report covers a 12 month period ending with the month specified by the Report Date. Note: This report uses Invoice date from the Bill Entry screen and not Control date to determine in which month an item was purchased. W }132a 020925 21600610 Quantities Bought And Sold (Report # 1-32) This is a combination of Report # 1-30, MONTHLY QUANTITIES SOLD and Report 1-31, MONTHLY QUANTITIES PURCHASED. It allows you to print the quantities bought and sold for any period of time. It prints the months of the year across the top of the page and lists the quantities bought and sold under the proper months. This report covers a 12 month period ending with the month specified by the Report Date. A "B" indicates quantities bought; an "S" indicates quantities sold. If an item was sold with different Units during the report period, quantities for each Unit will be listed on a separate line. Note: This report uses Invoice date from the Bill Entry screen and not Control Date to determine in which month an item was purchased. W }133a 980604 11520615 Inventory Shipping Ticket Detail (Report # 1-33) This report prints a listing of the Shipping Tickets from the A/P Bill screen (B), sorted by Item #. It lists the Item # and Description, followed by the Bill Reference #, Invoice Date, Invoice #, Vendor Code and Name, Quantity, Price, and Amount, with totals for each item, and a grand total at the end. With each item total, the average price appears. W }134a 980604 21600410 Serial Number Sales & Service Detail (Report # 1-34) If you want to track Sales and Service Detail for some of your Inventory items, you must put a ">" sign in the Unit field and a "Y" in the Track Serial# field on the I screen where the Inventory item is set up. Report # 1-34 lists the invoices which show the sale or service of serial-numbered items that were set up as described above. The report displays the item code and serial number, separated by a "/", and the item description. Next it lists the Reference (Invoice) #, Date, Customer and Total invoice amount. Following are listed each line from the invoice with the item code, description, quantity, price and amount. To show the service history of an inventory item, the invoice must have the item listed with a ">", the item code, a "/" and the serial number. W }134ab 981113 21600410 Here's an example of entering service history for a customer's lawn mower. When you had bought the lawn mower originally, it was entered into the computer. You used a code for that model of lawn mower, that had been set up on the I screen with a ">" in the Unit field and a "Y" in the Track Serial Number field. When you sold the lawn mower, the serial number was entered on the customer's invoice. To bill him for service performed, go to the R screen. Type in his customer code and press . Press Arrow to place your cursor on the first line of the invoice. W }134ac 980604 21600410 To display all items purchased by this customer which have Serial Numbers and Service Tracking, type a ">" and press . (Do NOT press .) This brings up the list. Using the or Arrow keys, choose the item which is being serviced and press . This puts a ">", the item code and serial # on the invoice. Enter the parts being used and whatever labor is being billed on the following lines. Complete the invoice as usual. To view or print Serial Number Sales and Service Detail use Report 1-34. W }135a 020729 17600610 Physical Inventory Listing (Report # 1-35) This report may be sorted by Item # or Location. It prints a list of the inventory items with the Location, Item#, New Item# (if the item# was changed), Description, List Price, and the computer Stock Quantity, with serial numbers, if any. It also prints blanks for you to fill in the actual count and notes beside each item. Lines are provided at the bottom of the page for you to write in additional items. This report does not print inventory items with an "N" in Minimum. For information on entering physical inventory counts into the computer press ~I~. W }135i 960514 }=*b W }136a 980604 07600610 Inventory Customer Order Quantities (Report # 1-36) This report lists items that have a Customer Order Quantity, which means they are on the Customer Order file. The report shows Item#, Description, and Customer Order Quantity. W }137a 980604 16500616 Inventory Variance At Book Price (Report # 1-37) This report goes through the records on the Inventory Stock Adjustment screen (=) and calcu- lates how much you gained or lost by adjusting inventory stock. When you run the report, enter the starting and ending reference numbers to tell which adjustments to include. The report lists the Entry #, Location, Item#, Description, Stock Quantity (before adjustment), Count, Variance, Price (from the current Book Price), and Amount. At the end of the report it shows either gain or loss; a positive number is gain and a negative number is loss. W }138a 980604 08580612 Adjustments By Inventory Item (Report # 1-38) This report lists Inventory Stock Adjustments (=), sorted by Item #. It lists the Item # and Description, then for each adjustment it shows the Date, Reference #, Stock Quantity (before adjustment), Count, Variance, and Remark if there is one. W }139a 980604 11520615 Inventory Assemblies (Report # 1-39) This report lists each assembly that has been set up on the Assembly screen (A). First it gives the Code of the assembly and its Description. Then each item of the assembly is listed with its Item#, Description, Quantity, Remark, Book Cost and Last Purchase Date. There is an Assembly Total of the Book Cost for each Assembly. W }141a 980604 09520615 Inventory Defaults (Report # 1-41) This report lists the Inventory Default Records that have been set up on the Inventory screen (I). All Default Record Codes begin with a quote ("). First the Code is listed without the quote. Next is the Logic, which is the Remark field of the Default Record. Last is listed the Description. W }200a 960514 }100a W }201a 980604 05450620 Vendor List (Report # 2-1) This prints vendor codes and names in a 2-column format. W }202a 980604 05490616 Vendor Address List (Report # 2-2) This prints vendor codes, names, and addresses, using one line for each vendor. W }203a 020729 07520615 Vendor Payment Setup List (Report # 2-3) This is a report of payment information by vendor. It lists the vendor Code, Name, Purchaser Acct #, Sales- person & Phone #, Net Days, Discount Days, Discount % and Auto Pay (Y, N, or P). W }204a 980604 05530615 Vendor Phone and Fax Directory (Report # 2-4) This prints vendor codes, names, telephone numbers, and fax numbers. W }205a 980604 12620610 Vendor Purchase Amounts (Report # 2-5) This is a wide report showing purchase and discount amounts for each vendor for which there was activity. It lists the Vendor Code and Name, Last Transaction date, and the Pur- chase and Discount amounts for the Current period, the Prior Month, and the Total Year-to-Date. This information comes from two places: the B screen where bills have been entered for the Vendor and the L screen where checks have been written for the Vendor. W }206a 000913 20600410 Vendor Open Invoices (Report # 2-6) This lists open invoices for each vendor. It gives the Vendor Code & Name, Reference #, Invoice Date, Control Date, Vendor's Invoice #, Invoice Amount, Amount Paid, Balance, Job #, and Pay Code. At the end of the report you'll find the report total and the total to be paid (amount due). You will have the following options: (1) Include Payment Detail, (2) Include Terms Detail, (3) No Payment or Terms Detail, (Enter) Include Both Payment and Terms Detail, or (4) One-Line Terms. This last option is a one-line format that shows Due Date, Discount Date, and Discount Amount from the first line of terms on each bill. It does not show the Bill Amount or Amount Paid, only the Balance. W }206b 000913 20600410 Vendor Balance Correction Report 2-6 provides a hidden option to correct balances on the Vendor file. When the computer asks for the detail option (1/2/3/4), press B. You can then select a Vendor range as usual. After verification, the computer will adjust any Vendor balance, if needed, to match the total of open invoices as it would normally calculate on this report. It will also clear the balance on any Vendor (in selected range) that has no open invoice. NOTICE: This option should not be needed under normal circumstances. Use it only under the direction of your ABC consultant. W }207a 000913 14520615 Vendor Paid Invoices (Report # 2-7) This lists paid invoices for each vendor. It gives the Vendor Code & Name, Reference #, Invoice Date, Control Date, Vendor's Invoice #, Invoice Amount, Job #, and Pay Code. There is a Total for each vendor and a report Total. You will have the following options: (1) Include Payment Detail, (2) Include Terms Detail, (3) No Payment or Terms Detail, or (Enter) Include Both Payment and Terms Detail. W }208a 980604 14520615 Vendor Address Labels (Report # 2-8) This prints vendor addresses on 1" x 3.5" labels. You may sort this report by zip code and select vendors by entering a Print Code, and/or an Activity date. Entering an Activity Date means after that date will be listed. You may also print a message which prints on the top line of the label. Be sure to use 8 digits and two forward slashes for the Activity Date. For example, 08/08/1997. W }209a 980604 12520615 Vendor Purchase Orders (Report # 2-9) This lists each vendor's purchase orders with a total for each vendor, and a report total at the end. It details the Vendor Code & Name, the Order #, Order Date, Total Amount, Number of times Back-Ordered, T)axable or Exempt, Job #, S)ubcontract M)aterial or D)irect, FOB Point, and Ship Via. W }210a 980604 21600410 Inventory Price Update (Report # 2-10) This is more than just a report. It actually updates inventory prices, based on A/P bills. Any bills that have been entered or changed since the last time this report was printed will automatically be processed sequentially. There is no need to enter a 'Starting at' or 'Ending with' number. Only the items that have changed are printed. It lists the Item Code & Description, Unit, Multiplier, # per Case, Quantity, Update Code, Order Price, Bill Price, Old Book price, New Book price + Freight, % of Change, Old List price, New List price and Markup %. The report may change any of the following four fields on the Inventory file (I): List Price, Date List Changed, Book Price, and Date Book Changed. The report will print any changes it makes to these fields. W }210b 020729 21600410 The Pricing Code on the A/P Bill determines whether an item is updated. When a bill is entered, this code is set from the Inventory file or from the System Setup screen, but could be changed on the bill itself. The pricing code may be any of the following: N - No price update. B - Update the Book price if it increased. L - Update the book price if it increased. Update the List price if it increased. S - Skip. D - Always update the book price. A - Always update the book price and the list price. I - Always update the Book Price. Update the List Price if it increased. Any other letters will be treated like "N" by this report. W }210c 980604 21600410 Book Price is taken from Price on the A/P bill and is increased by Book Increase % on the System Setup screen 2 (&). List Price is based on the inventory Multiplier. If the Multiplier is not specified, the List Price will not be updated. List Price is set to Price divided by Multiplier, multiplied by 100, multiplied by the Unit quantity. For example, if the A/P price is 1.50, and the multiplier is 60, and the unit is 12, then the list price per dozen would by 30.00 (1.50 divided by 60% times 12). If the cost is updated, Date Book Changed is set to the Control Date from the A/P Bill. If the list price is updated, Date List Changed is set to the Control Date. W }211a 020204 21600410 Payables By G/L# (Report # 2-11) This is a sorted report from the A/P Bill file (B) which shows open accounts payable by G/L account number as of the Report Date. When posting, the Report Date selects the ending date of the General Ledger period. If you are on the accrual system, this should be posted to the General Ledger at the end of each accounting period. There is also an option to print all bills (open and closed) for the period, and an option to sort by Vendor. This report lists G/L# and Name, Bill Reference #, Control Date, Vendor Code & Name, Job# & Mat/Dir/Sub, and Amount. Shipping tickets are included if Shipping Tickets G/L# is filled in on the Setup screen (#). The report gives totals for each G/L#, and a grand total with the A/P Account #. It also totals floor plan bills and shipping tickets where applicable. W }211p 020204 21600410 Posting Accounts Payable to General Ledger (Report # 2-11) Before posting accounts payable to General Ledger, the following account numbers must be set up on the Setup screen (#): Accounts Payable and Floor Plan. Shipping Tickets account number must be filled in if you want to include shipping tickets, or blank to exclude them. Posting accounts payable creates two entries in the Computer Entries ledger. The first entry, dated the end of the report month, posts the totals of all open accounts payable. The second entry, dated the first of the following month, reverses the first entry. Both entries use Accounts Payable for the offsetting account (and Floor Plan and Shipping Tickets if applicable). As a result, each offsetting account is cleared at the beginning of the month, and reset to the ending balance at the end of the month, so the net change reflects the change in balance. W }212a 980604 12600710 Vendor Aged Trial Balance (Report # 2-12) This is a wide report that lists open invoices for each vendor, with amounts arranged in columns by age. (0 - 30 days, 31 - 60 days, 61 - 90 days, 91 - 120 days, and over 120 days) Age is determined by subtracting the invoice date from the report date. A total aging appears at the end of the report. Other details given are the Vendor Code, Name, Address and Telephone #, Invoice #, Invoice Date and Total Amount. W }212b 980604 12600710 The report also indicates whether it found the Accounts Payable files to be in balance. If an asterisk (*) appears to the left of a vendor balance, it indicates that, that particular vendor is out of balance. When this happens, there will also be an asterisk at the end of the report with the words OUT OF BALANCE, indicating that the vendor's balance does not match the total of the vendor's open invoices. If there are no asterisks on the report, the computer will print REPORT IN BALANCE instead. W }213a 980604 12620610 Vendor Shipping Tickets (Report # 2-13) This report lists the shipping tickets which have been entered on the B screen. You can choose which vendors' shipping tickets you wish to see. The report lists the Vendor Code and Name, the shipping ticket reference number and the date received. The order number and order date from the Purchase Order screen are displayed. Also listed is the shipping ticket amount and Job number. There are vendor totals and a report total. W }214a 980604 09520715 Bill Detail (Report # 2-14) The Bill Detail report lists the bills from the B screen in numerical order. You can choose which reference numbers you want to see. The report lists the bill #, the cost of each item, the item code, description and quantity. W }215a 980604 10520615 A/P Bill Ledger (Report # 2-15) This is a wide report listing bills in numerical order. It displays the Referemce # , the Vendor Code & Name, Vendor Invoice #, Amount, Net Due date, Discount Date, Discount Amount, Check #, Pay Date, Job # and Auto Pay code. W }216a 980604 12520615 A/P Bill Detail (Report # 2-16) This is a wide report listing bills, with their line items, in numerical order. It displays the Reference #, Vendor Code & Name, Invoice Date, Vendor Invoice #, Amount, Net Due date, Discount Date, Discount Amount, Check #, Pay Date, Job #, Auto Pay Code, Item # & Description, G/L # & Description, # per Case, Quantity, Price, Amount, and Freight & Other Adjustments. W }217a 980604 07400621 Vendor Entry Check (Report # 2-17) It prints each vendor's Code & Name, Address & Phone #, P/O Address, Print Code and Terms as entered in the ven- dor file (V). W }218a 980604 07520615 Vendor E.I.N. & FICA #'s (Report # 2-18) This prints vendor Code & Name, Street Address, EIN #, and FICA # for the vendors which have either of these numbers entered on their file on the Vendor screen (V). W }219a 980604 08560613 Vendor Rolodex Cards (Report # 2-19) This report allows you to specify a certain Print Code for which you want to print rolodex cards. It prints the Vendor's Code, Name, Address, Phone #, Fax #, Ac- count #, Salesperson, Sales Person #, and Remarks on continuous 3" x 5" rolodex cards. W }220a 980604 05520615 Purchase Orders (Report # 2-20) This allows you to print purchase orders from any one number to another. W }221a 980604 12520615 Open Purchase Orders by # (Report # 2-21) This prints a list of open purchase orders sorted by Order #. It lists the Order #, Date, Vendor Code, Name & Telephone #, Item Code & Description, Quantity Ordered & Received, Balance, Unit Code, Price, Amount and Shipping Date. A Total is given for each Purchase Order. At the end, a Report Total is given. W }222a 980604 09520615 Purchase Orders Sorted by Item # (Report # 2-22) This prints a list of open purchase orders sorted by Inventory Item #. It lists the Item # & Description, P.O. # & Vendor Code, Shipping Date, Quantity and Amount. At the end of the report there is a Report Total. W }223a 980604 09520615 Purchase Orders Sorted by Date (Report # 2-23) This prints a list of open purchase orders sorted by Ship Date. It lists the Shipping Date, P.O.#, Vendor Code & Name, Item Code, Quantity and Amount. A Report Total is given at the end. W }224a 980604 09600610 Purchase Orders Sorted by G/L Account # (Report # 2-24) This prints a list of open purchase orders sorted by G/L Account number. It lists the G/L #, Item Code & Description, P.O. # , Shipping Date, Quantity and Amount. At the end is the Report Total. W }225a 000925 11520615 P.O. Inventory Labels (Report # 2-25) This prints from the Purchase Order file (O) the number of labels indicated for each item on 1" x 3.5" labels. This prints Item # and Description, P/O #, Job # & Name, and Location for each item. Number of labels is determined by the Number of Labels field on the Purchase Order. Press ~N~ for more on setting up this field. N }O53a W }226a 000925 17520615 A/P Inventory Labels (Report # 2-26) This prints from the A/P Bill screen (B) the number of labels indicated for each item on 1" x 3.5" labels. This prints Item # & Description, Weight, Company Name, and Phone # for each item. Number of labels is based on the purchase quantity on the bill and the Quantity Per Label field on the Inventory file (I). Press ~Q~ for more on setting up this field. Q }I30a W }227a 000925 11520615 Shipping Tickets By P.O. # (Report # 2-27) This prints a listing of the orders in the Purchase Orders file (O) that have shipping tickets entered on the A/P Bill screen (B). It will print the Ship Ticket #, Vendor Code and Name, and Date Received on the line belowg the P.O. #. Purchase Orders that do not have Shipping Tickets entered will simply print their P.O. # on the list. W }228a 000925 08520615 List Overdue Purchase Orders (Report # 2-28) This report prints open purchase orders that have a ship date on or before the Report date, or no ship date at all. It prints Purchase Order#, Item # & Description, number Ordered, number Received, and Ship Date. W }229a 000925 09520615 A/P Invoices by Purchase Order # (Report # 2-29) This report lists the Invoices that have been made from Purchase Orders. It lists them by Purchase Order #. Displayed are the Purchase Order #, Purchase Order Date, Vendor Code & Name, Invoice #, Invoice Date, Invoice Amount & balance, amount Paid and Purchase Order Amount. W }230a 000925 07520615 List Bills Selected For Payment (Report # 2-30) This report lists the bills that are currently selected for payment on the A/P Checkwriting screen (/). It prints Vendor Code & Name, A/P Reference #, Date, Invoice#, and Amount. W }233a 980604 16600610 Bar Code Labels from Bills (Report # 2-33) This report is used to print UPC Bar Codes labels for items that are listed on an A/P Bill or Shipping Ticket. The number of labels will match the quantity of items. For example, if there are 10 of one style of brooms on the bill, this report will print 10 identical labels for the brooms. Specify the A/P Bill numbers you want to print for in the Starting at and Ending with fields. You should use 1/2" labels at least 2 1/2" wide. The computer prints the Item Code, description and list price (up to 40 characters) as well as the UPC bar code. W }234a 980604 14600610 Bar Code Labels from Stock (Report # 2-34) This report is used to print UPC Bar Codes labels for inventory items. The number of labels will match the stock quantity. For example, if stock quantity is 5, this report will print 5 identical labels. Use item codes in the Starting at and Ending with fields. You should use 1/2" labels at least 2 1/2" wide. The computer prints the Item Code, description and list price (up to 40 characters) as well as the UPC bar code. W }236a 020729 14600510 Bill/Serial# Info from Checks (Report # 2-36) This report lists the A/P Bills and/or Serial # items that were paid with a check when there was not enough room on the check stub to list all of the Bill numbers and Serial # items. The report gives the Check #, the Vendor Name, the A/P Bill Reference #, the vendor's Invoice #, the amount and discount. The computer makes a list in the Word Processor, using the code /. *** in report generator enter check # as a six digit # W }300a 980604 }100a W }301a 020729 11520615 Customer Address List (Report # 3-1) This is a wide report that prints customer codes, names, addresses, and phone numbers. It may be printed for a certain customer type, or for only those customers who have activity after the date entered. You first need to choose if you want the report sorted by customer, salesman, type, or zipcode. W }302a 980604 09440620 Customer List (Report # 3-2) This report allows you to specify if you want the Customer Codes & Names printed in a 1, 2, or 3-column format. The computer asks "Do you want condensed print?" if you choose 3-column format. W }303a 980604 08490616 Customer Phone List (Report # 3-3) This report prints the customer names and phone numbers as set up in the Customer file (C). The names and phone numbers are listed in two columns. W }304a 980604 06520615 Customer Types (Report # 3-4) This prints a list of the Customer Types and their Privileges as entered in the Customer Type file (Y). W }305a 000907 21600410 Multi-Code Sales Tax (Report # 3-5) This report calculates taxable and nontaxable sales, and the tax amount for one or more tax codes. When you run the report, you have the option of a 4-column report or a wide 9-column report. You can specify starting and ending invoice